Essentials of Systems Analysis and Design

1
Essentials ofSystems Analysis and Design

• Chapter 2
• Managing the Information Systems Project

2.1
2
Managing the Information Systems Project

• Focus of Project Management
• To ensure that information system projects meet
  customer expectations
• Delivered in a timely manner
• Meet constraints and requirements

2.2
3
Managing the Information Systems Project
(continued)

• Project ManagerSystems Analyst
• Responsible for
• Project initiation
• Planning
• Execution
• Closing down
• Requires diverse set of skills
• Management
• Leadership
• Technical
• Conflict management
• Customer relations

2.3
4
Project Management Process

• Project
• Planned undertaking of related activities to
  reach an objective that has a beginning and an
  end
• Four Phases
• Initiating the project
• Planning the project
• Executing the project
• Closing down the project

2.4
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1. Project Initiation

• 1st deliverable of project
• Reviewed by PM and/or team to determine if more
  detailed study is warranted

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Reasons for Project

• Solving problem
• Taking advantage of business opportunity
• Governmental regulations
• Pet project of management

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1. Project Initiation

• Question to be answered Is more detailed study
  of this problem needed?

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1.5 Initiating the Project

• Establish the project initiation team
• Establish a relationship with the customerEnd
  users
• Establish the project initiation plan
• Establish management procedureshow will the team
  operate, how will funding be handled, reporting
  procedures
• Establish the project management environment and
  workbookhard and electronic copy of all work and
  correspondence
• Develop the project charter

2.8
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2. Planning the Project

• Describe project scope, alternatives and
  feasibility
• Scope and Feasibility
• What is the specific project?
• What specific problem is addressed?
• What specific results are to be achieved?
• What are the measures of success?
• How will completion be determined?

2.9
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2. Planning the Project (continued)

• Divide the project into manageable taskssystem
  divided into modules
• Estimate resources and create a resource
  plandistribution of tasks.
• Develop a preliminary schedule
• Utilize Gantt Charts or Network Diagrams

2.10
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2. Planning the Project (continued)

• Develop a communication plan
• Outline communication processes among customers,
  team members and management
• Define types of reports and their distribution
• Determine frequency of reports

2.11
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2. Planning the Project (continued)

• Determine project standards and procedures
• Specify how deliverables are tested and produced
• Identify and assess risk
• Identify sources of risk
• Estimate consequences of risk
• Create a preliminary budget
• Develop a project scope statement
• Describe what the project will deliver

2.12
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2. Planning the Project (continued)

• Set a baseline project plan
• Estimate of projects tasks and resources

2.13
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3. Executing the Project

• Execute baseline project plan
• Acquire and assign resources
• Train new team members
• Keep project on schedule
• Monitor project progress
• Adjust resources, budget and/or activities

2.14
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3. Executing the Project (continued)

• Manage changes to baseline project plan
• Slipped completion dates
• Bungled activity that must be redone
• Changes in personnel
• New activities
• Maintain project workbook
• Communicate project status

2.15
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4. Closing Down the Project

• Termination
• Types of termination
• Natural
• Requirements have been met
• Unnatural
• Project stopped
• Documentation
• Personnel Appraisal

2.16
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4. Closing Down the Project (continued)

• Conduct post-project reviews
• Determine strengths and weaknesses of
• Project deliverables
• Project management process
• Development process
• Close customer contract

2.17