Position Description Questionnaire PDQ Review

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Position Description Questionnaire (PDQ)Review

• The PDQ and YOU
• Human Resources
• The University of Tennessee - 2005

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Objectives

• To identify the purpose of the Position
  Description Questionnaire (PDQ).
• To explain the relationship
• between the PDQ and the
• evaluation of your position.
• To provide guidance for completing your PDQ.

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Program Outline

• Part 1 Why Do We Have the PDQ?
• Part 2 The Connection Between the PDQ and
  Position Evaluation
• Part 3 Definitions of Key Terms
• Part 4 Elements of the PDQ
• Part 5 Completing the PDQ

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Part 1 Why Do We Have the PDQ?

• 1. Gives information about the duties and
  responsibilities of an employees position.
• 2. Supports the employee and supervisor in
  discussing and summarizing the position.
• 3. Provides a consistent means to analyze and
  determine position size.

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Part 2 The Connection--PDQ and Position
Evaluation

• The PDQ is the basis for position evaluation.
• Detailed information is critical.
• Think more details, not fewer details.
• 3. Information should be as accurate and specific
  as possible.

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PDQ Myths

• The PDQ is NOT designed to
• measure work load.
• measure performance or length of time in a
  position.
• take into account your
• current salary.

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Part 3 Definitions of Key Terms

• Position Description Questionnaire
• is a document describing the duties,
  responsibilities, and requirements of a specific
  position.

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2. Position
Part 3 Definitions of Key Terms

• A position reflects the duties and
  responsibilities assigned to an employee.
• A position is assigned a unique number that
  identifies its location, classification, and pay
  grade within an organizational unit.

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3. Position Review
Part 3 Definitions of Key Terms

• Position Review is the process used to analyze
  duties, responsibilities, and requirements of a
  specific position as described on the PDQ.
• Positions are evaluated based on the know-how,
  problem solving, and accountability required by
  the position.

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Part 4 The Elements of the PDQ

• Position Summary
• Measures of Impact
• Position Duties
• Decisions
• Supervision
• Minimum Qualifications
• Additional Information
• The Organizational Chart
• Appeal Process
• Approval

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Part 4 The Elements of the PDQ

• Position Summary asks Why (or for what reason)
  does this position exist?

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Measures of Impact

• What areas does this position impact? (Mark all
  that apply.)

Program Department Division/College
Campus/Institute University External to the
University
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Measures of Impact
Describe the levels of responsibility this
position has in areas checked.
Program Department Division/College
Campus/Institute University External to the
University
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Measures of Impact
What type of budget impact does this position
have on the area(s) for which it is responsible?
Full authority to commit funds (Explain) Effectiv
e recommendations to commit funds
(Explain) Maintain or audit funds committed
(Explain) Little or no budget responsibility Ex
planation
Size of budget impacted ____ Size of budget
impacted ____ Size of budget impacted ____
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Position Duties

• What are the essential functions and
  responsibilities of this position (please
  indicate approximate percentage of time devoted
  to each function)?
• Essential Functions
• of Time

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Decisions

• What types of decisions does this position make?
• What types of decisions are referred to others?
• How are decisions implemented?

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Supervision
What types of supervisory responsibility does
this position exercise?
Hiring, disciplining, supervising, granting
increases (Explain) Effective recommendations in
hiring, etc. (Explain) Providing work direction
to a group of employees (Explain) Assisting
others by providing guidance (Explain) Little or
no supervisory responsibility Explanation
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Supervision
What is the number of employees and/or students
that this position supervises?
___ Exempt employees ___ Students ___
Non-exempt employees ___ Others
(Explain) Explanation
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Minimum Qualifications

• What are the minimum qualifications in terms of
  education, experience, job skills, and physical
  requirements of the job which would be required?

• Education
• Experience
• Job Skills
• Physical Requirements (Please complete attached
  chart.)

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Additional Information

• Please provide any additional information you
  believe will assist in understanding this
  position.

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The Organizational Chart

• Its Important Because the
• Chart Illustrates
• 1. How does your position relate to the rest of
  the organization?
• 2. To whom do you report?
• 3. Who else reports to the same person?
• 4. Who reports to you?

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Approval

• Approval by the employee, supervisor, and
  dean/director/department head indicates the PDQ
  has been reviewed and accurately reflects the job
  content of the position.

• _________________ _____ _________________
  _____
• Employees Signature Date
  Supervisors Signature Date
• _______________________ _____
• Dean, Director, or Dept. Head Date

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Appeal Process

• Immediate supervisor/dept. head
• Local HR Office
• Statewide Committee

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Part 5 Completing the PDQ

• PDQ Exercise 1
• The Good, the Bad, and the Ugly.
• PDQ Exercise 2
• Lets Begin Yours.

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Closing Remarks

• Review what has been learned
• Define ways to apply training
• Request feedback of training session
• THANK YOU!