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eProcurement and eBid Processes

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Title: eProcurement and eBid Processes


1
e-Procurement and e-Bid Processes
  • Jason C.H. Chen, Ph.D.
  • Professor of MIS
  • School of Business Administration
  • Gonzaga University, Washington, U.S.A.
  • Senior Consultant, Taskco.com
  • chen_at_gonzaga.edu

2
B2B e-Procurement Processes
Seller/Supplier e-Marketplaces
Buyer/Wholesale
Supplier Trading Platform
Buye/r Wholesale
Buyer/Wholesale Trading Platform
Supplier
B2B e-Procurement Process System
  • Order mgt.
  • Finance mgt.
  • Shipping mgt.
  • Customer mgt.
  • e-catalogue
  • inquiry/
  • negotiation
  • quick ordering
  • account mgt.

??? Supply Chain
e-procurement process system
??? Demand Chain
Material Flow
Information Flow
Money Flow
3
General Purchasing Process
Forecast Demand
Supplier / Seller
Buyer
Request for Proposal/Quote (RFP/RFQ)
Bid Negotiate Contract
Place Orders
Process Orders Shipping Orders
Receiving Orders Invoicing
Payment Vender Performance Tracking Management
Customer Service
4
Group Purchasing Organization Process
Stage1-a
Stage1-b
Forecast Demand
RFQ
G P O
B u y e r
RFQ
Bid
Response Confirm (Price OK)
Negotiate Contract
S
Place Orders
u
Process Orders
p
Shipping Orders
p
Receiving Orders
. . .
Invoicing
l
Payment
RFQ
i
VPTM
e
Stage3
Stage2
r
Shipping / Receiving Orders
Returns
/


S
Refund Process
Shipping / Receiving Orders
e
Invoice
l
Payment
Returns
l
e
Stage4
r
Refund Process
VPTM Vender Performance Tracking Management
5
The eBid process automates the RFQ development,
distribution, and award process via the internet
Volume Requirements By Location
Buyer Defines RFQ -Items to Purchase -Specificatio
n -Bidding terms
Suppliers Review Info Files and Prepare Bids
for Items They Want To Bid on
Buyer Selects Qualified Suppliers to Bid on
Project
Buyer Sends Info Via Internet to Selected
Suppliers
Suppliers Locate And Download Project Info
and Files from Internet
D
O
Specification Requirements
P
P
P
S
S
R
Does Buyer want To initiate another round of
bidding?
Buyer Downloads And Evaluates All Bids
Bids are Sent Electronically via Internet to Buyer
eContract Desired Terms Conditions
P
P
S
L
P
PPurchasing OOperations FFinance
DDemand Plan TTransportation
RRD LLegal
MMobile Empl. SSupplier BBroker

Deposit RFQ Into Electronic Library
Award Bid
P
P
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