Structured digital dissertations an example for new document and information retrieval in university

1
Structured digital dissertations - an example for
new document and information retrieval in
university libraries -

• Susanne Dobratz / Matthias Schulz
• Humboldt-University Berlin
• Project Digitale Dissertationen

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Project Digitale Dissertationen
Structured digital dissertations in university
libraries

• project by Humboldt-University Berlin
• main objectives
• document server of theses and dissertations on an
  SGML/XML-based publishing strategy
• low-cost solution for university library
• development and implementation of library
  workflows

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
3
Arguments for using SGML/XML
Structured digital dissertations in university
libraries

• Archiving
• long term preservation for 10 ... years
• using standardized documents formats ISO8879
• easy reconversion into new presentation or print
  formats
• including of multimedia objects

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
4
Arguments for using SGML/XML
Structured digital dissertations in university
libraries

• Retrieval
• using document structure and semantic tags
• detailed search
• automated cataloging
• information extraction (e.g. citation index)
• value of highly structured information

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
5
1. Development of a technology
Structured digital dissertations in university
libraries

• investigation of typical document structures
• adaptation of a dissertation-DTD by Virginia Tech
  to fit into german conditions (DiML)
• construction of an converter file for Microsoft
  SGML author for Word
• adaptation of an SGML to HTML converter script by
  Virginia Tech

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
6
Structured digital dissertations in university
libraries

• development of an concept for Word-Courses using
  the dissertation style sheet
• support via WWW/ email, phone, personal

high level authors support
Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
7
Structured digital dissertations in university
libraries
What is a document?

• Contents
• Information in written text and pictures
• Structure
• how information is arranged

• Layout
• Visualisation of contents and document structure
  (print / WWW)

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
8
Content analysis dissertation
Structured digital dissertations in university
libraries

• Doctoral candidate
• personal information
• thesis information
• index terms
• persons
• places, etc
• technical terms
• bibliography
• titel, URL, journal

• ltauthorgt
• ltgivengt Vorname ltsurnamegt Name
• lttitlegt ltapprovalsgt ltdegreegtltschoolgt
• ltindxflag
• typeperson
• typeplace
• lttermgt
• ltbibliographygt
• ltarticletitlegt ltworktitlegt lturlgt

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
9
Structure analysis dissertation
Structured digital dissertations in university
libraries

• ltfrontgt
• ltbodygt
• ltchaptergt, ltmmgt, lttablegt
• ltbackgt
• ltbibliographygt
• ltappendixgt
• ltacknowledgementgt, ltvitagt, ltdeclarationgt

• Titlepage
• Main part
• Chapters, Multimedia Objects, Schemes, Tables
• Appendix
• Bibliography
• Definitions, Programm source / ....
• Acknowledgements, Vita, Declaration

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
10
Conversion
Structured digital dissertations in university
libraries
Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
11
Dissertation in Word
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Dissertation in PDF
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Structured dissertation in Word (style sheets)
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ltETDgt ltFRONTgt ltSCHOOLgtltPgtAus dem Institut
fuumlr Physiologie der Humboldt-Universitauml
t zu Berlinlt/Pgt ltPgtDirektor Prof. Dr. P.B.
Perssonlt/Pgtlt/SCHOOLgt ltSUBMISSIONgtDISSERTATIONlt/SU
BMISSIONgt ltTITLEgt"Untersuchungen zur Entwicklung
der kardiorespiratorischen Interaktion anhand
gemeinsamer Rhythmen von Atmung und Herzaktion.
Longitudinalstudie der ersten sechs Lebensmonate
gesunder Saumluglinge."lt/TITLEgt ltDEGREEgtzur
Erlangung des akademischen Grades doctor
medicinae (Dr. med.)lt/DEGREEgt ltMAJORgtvorgelegt
der Medizinischen Fakultaumlt der
Humboldt-Universitaumlt zu Berlinlt/MAJORgt ltAUTH
ORgtvon Herrn ltGIVENgtPeterlt/GIVENgt ltSURNAMEgtAikelelt
/SURNAMEgt ltSUFFIXgtgeb. am 27.04.1967 in
Dresdenlt/SUFFIXgtlt/AUTHORgt ltDEANgtDekan Prof. Dr.
M. Dietellt/DEANgt ltAPPROVALSgt ltNAMEgt1. Prof. Dr.
E. Schubertlt/NAMEgt
Dissertation in sgml
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Dissertation in HTML
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2. Practising a workflow
Structured digital dissertations in university
libraries
authors support
submission process
conversion of documents
time stamping / digital signing
archiving
publishing to WWW
catalogue
Susanne Dobratz
Humboldt-Universität zu Berlin
IuK Dynamic Documents 23.03.19989
17
Retrieval
Structured digital dissertations in university
libraries

• Search
• Metadata (author, title, keywords)
• Full text (abstract, text)
• structure tags (headings, tables,captions of
  figures, definitions)
• semantic tags (authors in bibliography, persons)
• using the Harvest system

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
18
Problems
Structured digital dissertations in university
libraries

• SGML/XML tools (databases, browsers, authoring
  systems)
• authors attitude towards publishing
• special applications (MathML, ...)
• conversion is time consuming,
• new models for charing responsibility
• librarians education / library infrastructure

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
19
Problems (Humboldt-concept)
Structured digital dissertations in university
libraries

• integration of this workflow into university
  library
• LaTeX / mathematics
• resources (staff, finance)

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989
20
More Information
Structured digital dissertations in university
libraries

• URL
• http//dochost.rz.hu-berlin.de/epdiss/
• visit us in the exhibition room

Humboldt-Universität zu Berlin
Susanne Dobratz
IuK Dynamic Documents 23.03.19989