Revision of Recommendation 6 Working Group Plenary meeting Geneva, January 2005

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Revision of Recommendation 6 Working Group
Plenary meetingGeneva, January 2005
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Meeting agenda 1/2

• 1) Welcome and participants introduction
• 2) Reporting on UN/CEFACT Forum and project
  approval (UNECE)
• 3) Present state of implementation and use of
  Recommendation 6 in Norway (Bjørn Aasheim)
• 4) List of issues tied to revision of
  Recommendation 6 (Gordon Cragge)
• 5) Invoice data content
• a VAT/sales tax requirements (PwC)
• b Business requirements (SwissDigin)
• c Financial processing requirements (AD Little)
• d The Finnish Invoice (Jari Salo)
• e Observations by Group Members
• f List of issues

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Meeting agenda 2/2

• 6) Sealing
• a Digital signatures and other sealing mechanisms
  (PwC)
• b The case in Finland (Jari Salo)
• c Observations by Group Members
• d List of issues
• 7) Invoice for trade in services
• a Observations by Group Members
• b List of issues
• 8) Action plan and milestones
• a Observations by Group Members
• b List of issues
• 9) Any other business

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A UN umbrella to help make electronic invoicing
happen....
Revise the existing UN/CEFACT Recommendation 6 on
the Invoice for International Trade, adapting it
to the business and regulatory requirements of
e-invoicing
UN/CEFACT and external experts
Government Representative and Institutions
Key stakeholders for the implementation

• IATA
• ABI
• SAP
• Microsoft
• .

• CEN
• EU DG Enterprise
• EU DG Tax
• UNCITRAL
• .......

• PWC
• swissDIGIN
• Arthur D. Little
• Fin-invoice
• SITPRO
• TBG 1 BRS

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covering the different issues
Tax and legal issues
Reconciliation
Payment Financing
Objective
Objective
Objective
Define what data elements are necessary to make
automatic invoice reconciliation with other
commercial documents possible
Legal aspects on authenticity of the origin and
integrity of the content to define how a
business should pursue its obligation to
electronically send and store the invoice.
Analyze the data content requirements from a
VAT/Sales Tax perspective
Define what what information must be present so
that financial institutions are able to process
the invoice as effectively as possible
Presentation
Presentation
Presentation
swissDIGIN Jari Salo
PricewaterhouseCoopers
Arthur D. Little
PLUS ? analysis of Recommendation 6 issues and
state of implementation (Gordon, Bjørn,..)
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..in a limited time frame
April
May
Activity stream
June
Develop and review recommendation blocks
Consolidate blocks
Recommendation review (draft)
Define deliverables and set up a calendar of
sub-group conference calls and (possibly) a
pre-release meeting
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To implement the recommendation
Understand how it can be implemented
Recommendation
Implement it

• Draft the recommendation,
• Create consensus from key stakeholders,
• Promote pilot implementations (IATA,)

• Create market awareness of value of invoicing
  recommendation
• Get endorsement from regulators
• Get endorsement from key ERP vendors as compliant
  with recommendation
• Identify communities for implementation (large
  buyers, industrial districts,)
• Identify key events (Industry Forums, ETSI
  Plugtest,)

• Have key project implementations up and running

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it could be useful to aggregate other
stakeholders
April-May
June- September
October-December
Recommendation Fine Tuning and analysis for
implementation
Review Recommendation 6
Implementation
Activities that will be implemented with larger
stakeholder base
Deliverables
Preliminary Draft of Racommendation 6
Revised version of Recommendation 6
Milestones
Workshop on E-Invoicing
Presentation of E-Invoicing Initiative
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interested in seeing e-invoicing happen
Players
Achievable objectives
Big companies
Understanding issues and requirement of both
large companies and small and medium enterprises
that have trade relationships with them
Banking institutions
Understanding issues related to financing and
payments processes involved in trade activities
IT providers
Identifying technological issues/constraints
related to information handling and processing
Institutional organisations
Assuring political and social objectives to the
initiatives
Business Communities
Understanding a broad range of business
requirements
Competence Centres
Accessing to best-in-class tools, methodologies
and skills