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Auditing and Certification of Digital Repositories: Best Practices and Next Steps

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Title: Auditing and Certification of Digital Repositories: Best Practices and Next Steps


1
Auditing and Certification of Digital
Repositories Best Practices and Next Steps
  • Robin L. Dale
  • 1 March 2007
  • IMLS WebWise 2007
  • Washington, DC

2
Outline
  • Understanding Repositories Assessing Risk
  • Why Audit or Certify Digital Repositories
    Archives?
  • Creating Metrics to Plan and/or Evaluate
    Repositories Archives
  • Identifying and Using Existing Metrics Best
    Practices
  • Next Steps for Digital Repository Assessment and
    Certification

3
Understanding Assessing Riska semantically
confusing scene
  • Digital repositories
  • Digital archives
  • Data archives
  • Institutional repositories
  • Digital object management systems
  • Digital asset management systems
  • Digital preservation/archiving systems
  • de facto network of varying development,
    capabilities, content, context, services, data
    longevity, vulnerabilities, horizons/sunsets

4
Why Audit or Certify Digital Repositories
Archives?
  • Trust, verify, and clarify an iterative
    process
  • Institutional commitment, intent for collections,
    objects
  • Infrastructure demands
  • Technical system and staffing capabilities
  • Sustainability (funding, technology,
    collaboration)
  • And if all else fails? Fail-safe partners?
  • Identify and communicate context
  • Identify and communicate risks to content
  • Future planning
  • Identify best practices
  • Map best practices against current system
  • Identify gaps in practice, procedure,
    functionality
  • Map best practices against local
    capabilities/goals
  • Identify opportunities for future expansion and
    needs associated with them

5
Creating Metrics to Plan and/or Evaluate
Repositories Archives
  • TDR as a system, not just technical bits
  • Organizational infrastructure
  • Digital object management
  • Technical infrastructure
  • Repositories will differ, but good practice and
    reliable technical infrastructure are universal
  • Metrics as planning tool, sized to meet local
    goals
  • Context is KING!
  • Identify areas where you may want/need to be
    different
  • Audit as objective evaluation
  • risk assessment
  • evidence of capabilities
  • basis for trust for implicit/explicit
    collaboration
  • Transparency, risks, degree of stewardship
  • i.e., policies, procedures, content,
    vulnerabilities

6
Identifying and Using Existing Metrics Best
Practices
  • Get on TRAC! Trusted Repositories Audit
    Certification Criteria and Checklist (OCLC and
    CRL, Feb 2007)
  • Combines earlier RLG-NARA Digital Repository
    Certification Task Force work with Center for
    Research Libraries Auditing and Certification of
    Digital Archives project
  • Addresses Organizational infrastructure, Digital
    object management, Technical infrastructure and
    security
  • Catalogue of Criteria for Trusted Digital
    Repositories (nestor Working Group)
  • Digital Curation Centre (UK) and
    DigitalPreservationEurope (EU) Risk-Based Self
    Assessment Toolkit
  • CRL-nestor-DCC Ten Principles core requirements
    for digital preservation repositories

7
Next Steps for Digital Repository Assessment and
Certification
  • Audit and certification activities in US move to
    Center for Research Libraries (CRL)
  • Build upon core set and identify additional
    requirements for specialized repositories
  • Work with NEDCC to identify core guidelines
    applicable to mid-sized repositories
  • DCC and DPE developing risk-based self assessment
    toolkit
  • Facilitate internal audits/assessments to measure
    success of efforts
  • nestor developing training tools
  • ISO standards group beginning official ISO
    standards process
  • utilizing TRAC and leveraging nestor Criteria
    Catalogue

8
References
  • CRL-nestor-DCC Ten Principles core requirements
    for digital preservation repositories (Jan 2007)

  • Digital Curation Centre (UK) and
    DigitalPreservationEurope (EU) Risk-Based Self
    Assessment Toolkit
  • nestor Working Group on Trusted Repositories
    Certification. June 2006. Catalogue of Criteria
    for Trusted Digital Repositories. Version 1
    (draft for public comment). English translation
    December 2006.
  • en/8en/PDF/8en.pdf
  • Trusted Repositories Audit Certification
    Criteria and Checklist (OCLC and CRL, Feb 2007)

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