Effective Writing Skills - PowerPoint PPT Presentation

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Effective Writing Skills

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Our Business Writing Training and Communication Skills Training greatly contributes to improving writing skills. Advanced business writing techniques are taught in the writing skills training. – PowerPoint PPT presentation

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Title: Effective Writing Skills


1
Effective writing Skills
  • Training Topics
  • Effective Writing
  • Developing good reading strategies
  • Creating powerful presentations
  • Tone
  • Punctuation, grammar and spelling
  • Organizing your thoughts
  • Structuring paragraphs and sentences
  • Writing to keep the reader engaged
  • Softening a negative message

2
Effective Writing Skills
  • MMM Training Solutions
  • Contact Pramila Mathew
  • Mobile 91 98409 88449
  • Website www.mmmts.com

3
EFFECTIVE WRITING SKILLS
  • Ways to Write Dynamic Messages

4
Effective Writing
  • Features of Business Writing
  • Should be terse, clear and to the point
  • Language has to be effective
  • Each country has their own set of norms
    concerning written or spoken communication
  • North American business desires written form

5
Rules of Effective Writing
  • Basic Rules
  • Getting to the point
  • Being Concise
  • Paragraphing
  • Use of Lists
  • Framing Effective Questions
  • Use of NonDiscriminatory Language
  • Punctuation, Grammar and Spelling
  • Tone
  • Choosing the Right Tone
  • Conversational Tone

6
Getting to the Point
  • Being Concise
  • Use of short sentences
  • Start document with purpose
  • Creation of single screen view messages
  • Elimination of unnecessary words
  • E.g.. Avoid bad miscommunication in email
    writing.
  • (the word bad is a modifier which is used
    unnecessarily)
  • Use lesser number of words

7
Getting to the Point
  • Paragraphing
  • Short Sentences
  • Short Paragraphs (2 to 5 sentences)
  • Creates white space
  • Quicker to read
  • Engages the reader
  • Opening Paragraph
  • Five Ws - Who?, What?, When?, Where?,
    Why?

8
Use of Lists
  • Benefits of using lists
  • Writer organizes thoughts
  • Reader sees main points
  • Important points are not overlooked
  • Formatting a list
  • Use numbers or bullets
  • Items should be parallel
  • Capitalize the first word of each point
  • Be consistent with punctuation

9
Use of Lists
  • Spacing of a list
  • Double spacing makes reading easier
  • Double spacing takes more valuable screen space
  • Single spacing does not enhance the list
  • Single spacing takes less room

10
Use of non-discriminatory language
  • Nondiscriminatory language is language that
    treats all people equally.
  • Use language that is free of religious, age and
    sexual bias
  • Nondiscriminatory language can come between you
    and your reader.

11
Methods to Avoid Errors
  • Use Spell Check function.
  • Always Proof Read document.

12
Tone
  • How can I make sure my messages have the
    appropriate tone?
  • Ask the following questions
  • Why am I writing this document?
  • Who am I writing to and what do I want them to
    understand?
  • What kind of tone should I use?

13
Tone
  • What kind of tone should I use with a negative
    message?
  • When addressing faults or issues concerning an
    individual, maintain a professional tone that
    does not attack the individual but that makes
    your position on the issue clear.
  • ExampleIncorrect I do not understand why you
    made such discriminatory remarks.Correct
    Discriminatory remarks are not tolerated in this
    organization.

14
Contact Information
  • MMM TRAINING SOLUTIONS
  • 59/29, College Road,
  • Nungambakkam, Chennai 600006.
  • Landline 91-44-42317735
  • Website www.mmmts.com

Pramila Mathew - Training Consultant and
Executive Coach Mobile 91-9840988449 E-mail
Pramila.Mathew_at_mmmts.com
Vikas Vinayachandran - Training
Consultant Mobile 91-9840932894 E-mail
Vikas_at_mmmts.com
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