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Harris County Community and Economic Development Department

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The area meets the definition of slum, blighted, deteriorated, ... Activity must Benefit all residents in an area where at least 51% of the residents are LMI ... – PowerPoint PPT presentation

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Title: Harris County Community and Economic Development Department


1
Harris CountyCommunity and Economic Development
Department
  • Community Development Block Grant
  • (CDBG) Public Services Workshop
  • February 22, 2006

2
Agenda
  • Overview of HCCEDD
  • Overview of CDBG Public Services
  • National Objectives
  • Eligible Activities
  • Recordkeeping Monitoring
  • Questions Wrap-up

3
Resources AvailableHUD Entitlement Funds, PY2006
Harris County will receive 15,004,622 for
Program Year 2006.
4
Service Area
5
Service Area
  • Unincorporated Harris County and its 15
    cooperative cities.
  • Bellaire Seabrook
  • Deer Park Shoreacres
  • Galena Park South Houston
  • Humble Tomball
  • Jacinto City Waller
  • Katy Webster
  • LaPorte West University Place
  • Morgans Point
  • Houston, Baytown and Pasadena receive their own
  • community development funds and are not included
  • in the Harris County service area.


6
How it Works
7
The Consolidated Plan
  • Five-year plan that addresses
  • Housing
  • Social services
  • Infrastructure and
  • Community revitalization needs.
  • Specifies types of projects to be funded
  • Application for federal funds under HUDs formula
    grant programs
  • CDBG
  • HOME / ADDI and
  • ESG.
  • Basis for assessing performance

8
The Consolidated Plan aids decision makers in
creating strategies to address the following
  • Employment and employability
  • Affordable housing
  • Adequate streets
  • Water, sewage and drainage systems
  • Quality education and Workforce Development
  • Parks and green space
  • Community facilities
  • Quality health care
  • Crime awareness and public safety and
  • Safe, peaceful and productive neighborhoods for
    low- and moderate-income communities.

9
Request for Proposals (RFP)
  • Solicitation and acceptance of proposals
  • According to federal and state procurement laws
    and standards
  • Applicants must
  • Be a non-profit organization or governmental
    agency or entity
  • Expend funds within a 12-month period
  • Have sufficient working capital
  • Meet one Consolidated Plan Objective
  • Meet one National Objective
  • Benefit eligible residents in CEDDs HUD Service
    Area.
  • Used to address objectives identified in Harris
    Countys Consolidated Plan

10
Annual Action Plan (AAP)
  • Detailed description of the allocations of Harris
    County HUD entitlement dollars (CDBG, HOME, and
    ESG).
  • Discusses how resources generated by tax dollars
    will be utilized for the upcoming program year.

11
Agencies Receive Allocations
  • Contracts are developed between Harris County and
    agencies.
  • Funds are dispersed on a reimbursement basis.
  • Grants Management staff monitors all projects.

12
Consolidated Annual Performance Evaluation
Report (CAPER)
  • Describes progress.
  • Reports on and reviews countys use of
    Entitlement funds.
  • Benchmark for projects to be funded.
  • Allows for self-assessment.

13
Community Development Block Grant
  • Public Services

14
CDBG Overview
  • Local governments participate in either of
    these two programs.
  • Entitlement Program
  • Cities 50,000 in population
  • Urban counties 200,000
  • States and Small Cities Program
  • Cities
  • States

15
CDBG Overview
  • Participating local governments receive annual
    allocations of CDBG funds. Amounts are
    determined by the higher of two formulas
  • Data based on overcrowded housing, population,
    and poverty OR
  • Data based on age of housing, population growth
    lag, and poverty.
  • The regulations implementing the CDBG Program
    are found at 24 CFR Part 570.

16
CDBG Overview
  • The Primary Objective of the CDBG Program is
  • The development of viable urban communities
    through the provision of the following,
    principally for low- and moderate-income (LMI)
    persons
  • decent housing,
  • a suitable living environment,
  • and economic opportunity.

17
CDBG Overview
  • Median Family Income (MFI) in the Harris County
    area is 61,000 for a family of four.
  • Source U.S. Department of Housing and Urban
    Development, January 23, 2006.

18
Service Delivery
  • Entities that can carry out a CDBG-funded public
    service include
  • The Grantee (CEDD)
  • Other governmental entities
  • (ex A municipality or a County Department)
  • Private or public non-profit organizations

19
National Objectives
  • Each eligible activity must meet one of three
    national objectives
  • Aid in the prevention of slum and blight
  • Urgent Need
  • Benefit to low and moderate income
    persons

20
National Objectives Aid in the Prevention of
Slums and Blight
  • Activities must either
  • Eliminate slum and blight on an area basis
  • Eliminate slum and blight on a spot basis or
  • Be in an urban renewal area.

21
National ObjectivesAid in the Prevention of
Slums and Blight
  • Activities may qualify if
  • The area meets the definition of slum, blighted,
    deteriorated, or deteriorating area under state
    or local law
  • Substantial number of buildings or public
    improvements are in a state of deterioration
  • Documentation is maintained regarding boundaries
    and condition which qualified the area and
  • Activities address one or more of the conditions
    which contributed to the deterioration.

22
National ObjectivesUrgent Need
  • Alleviates emergency conditions.
  • Existing conditions pose a serious and immediate
    threat to health or welfare
  • Existing conditions occurred within past 18
    months
  • Recipient is unable to finance the activity on
    its own and
  • Other sources of funding are not available.

23
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Area Benefit
  • Limited Clientele
  • Housing Activities
  • Job creation/retention

24
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Area Benefit
  • Activity must Benefit all residents in an area
    where at least 51 of the residents are LMI
  • The service area must be clearly delineated by
    the grantee and must be primarily residential
  • Examples
  • Water and Sewer Projects
  • Libraries
  • Neighborhood and Community Centers
  • Parks, Streets and Sidewalks.
  • Primarily CDBG General projects

25
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Area Benefit - Records to Maintain
  • Boundaries of the service area
  • Documentation that the area is primarily
    residential (e.g., zoning map, land use map) and
  • Income characteristics of households in the
    service area (e.g., census data)

26
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Limited Clientele
  • The organization must
  • Be of a nature and location that it can be
    concluded that primary clients are LMI or
  • Require documentation on family size and income
    to show that at least 51 of the clientele are
    LMI and
  • Have income-eligibility requirements.

27
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Limited Clientele (Cont.)
  • Serve a group primarily presumed to be LMI
  • Abused children
  • Battered spouses
  • Elderly persons
  • Severely disabled persons
  • Homeless persons
  • Illiterate adults
  • Persons living with AIDS
  • Migrant farm workers
  • Examples of Limited Clientele Projects include
    Facilities for Senior Services Homelessness
    Services and Domestic Violence Programs.

28
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Housing Activities
  • Provide or improve permanent residential
    structures to be occupied by LMI persons.
  • Note At least 51 must be LMI occupied, if the
    structure contains more than one unit.

29
National Objectives Benefit to Low- and
Moderate-Income Persons
  • Job creation or retention
  • Creation or retention of permanent jobs, at
    least 51 to be made available to or held by LMI
    persons.

30
Eligible Activities
  • The following activity types are eligible under
    the CDBG program
  • Housing
  • Public Facilities and Improvements
  • Public Services
  • Economic Development
  • Other

31
Eligible Public Service Activities
  • Child care
  • Health care
  • Job training
  • Recreation programs
  • Education programs
  • Public safety services
  • Fair housing activities
  • Services for homeless persons
  • Drug abuse counseling and treatment
  • Energy conservation
  • Youth development
  • Services for Seniors

32
Level of Service
  • CDBG Public Service activities must
  • Provide a new service or
  • Demonstrate a quantifiable increase in the level
    of service provided by the organization in the 12
    months.
  • Activities that do not fall into one of the above
    categories will be considered ineligible.

33
Ineligible Public Service Activities
  • Income payments
  • Political activities
  • Religious activities
  • Activities where beneficiaries (persons) are not
    residents of the Harris County service area

34
Public Services CapCommunity Development Block
Grant (CDBG)
Total allocation for PY2006 10,985,813
35
Public Services Cap
  • Public Service Funds are capped at 15 of the
    annual CDBG Allocation.
  • Certain project activities may be funded through
    another funding stream or another CDBG category.

36
Public Service Cap
  • Example Removing graffiti from public buildings
    is a public service. However, assisting private
    properties with the graffiti removal may be
    better categorized as a property rehabilitation
    activity under General CDBG funding activities,
    which is not subject to the 15 cap.
  • Example Services for homeless individuals is an
    eligible public service activity. However,
    Emergency Shelter Grant (ESG) funds have similar
    regulatory guidelines for short-term assistance
    to the homeless.

37
Recordkeeping Monitoring
  • Overview
  • General recordkeeping requirements
  • Access to records
  • Retention of records
  • Monitoring
  • Reporting requirements

38
General Recordkeeping Requirements
  • Records should be accurate, complete, and
    orderly.
  • Records should be maintained in order to
  • Document all CDBG funded activities (24 CFR
    Part 570.208 particularly 570.506 (b) (1)-(11))
    and
  • Demonstrate compliance with all applicable
    program and other requirements (24 CFR Part 570).

39
General Recordkeeping Requirements
  • Establish and maintain
  • Administrative records
  • Financial Records, and
  • Project/case files.

40
Access to Records
  • Records are used to create audits,
    examinations, excerpts and transcripts. The
    following have access to records of CDBG funded
    organizations
  • CEDD representatives
  • HUD representatives
  • Comptroller Generals Office of the United
    States
  • Other authorized governmental agencies
  • Citizens (24 CFR 570.508).

41
Retention of Records
  • Retain records for periods of time after annual
    project activities have been completed.
  • Retain records for five years from the date of
    submission of the CAPER in which activity is
    reported for the last time.
  • For all organizations (per 24 CFR
    570.502(b)(3), 24 CFR 85.42, and OMB Circular
    A-110, Attachment C)

42
Monitoring
  • The primary mission of monitoring is to ensure
    that organizations are
  • In compliance with all regulations governing
    their administrative, financial, and programmatic
    operations and
  • Achieving their performance objectives within the
    schedule and budget, as outlined in the Agreement.

43
Monitoring
  • Five steps in a monitoring visit
  • Notification letter
  • Entrance conference
  • Documentation, data acquisition and analysis
  • Exit conference
  • Monitoring letter

44
Reporting Requirements
  • Reporting requirements are specified by the
    Grantee (CEDD) in the Subrecipient Agreement (24
    CFR 570.503(b)(2).
  • Programmatic and Four (4) Financial
    Reimbursement Request Reports are due monthly.
  • Quarterly and Annual reports may also apply.

45
Questions And Answers
46
Questions?
  • Contact
  • Shanna LeBrum
  • Senior Program Analyst
  • (713) 578-2000, ext. (2051)
  • shanna_lebrum_at_hctx.net
  • Or visit our website at
  • www.cedd.hctx.net
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