An Overview of ESF

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An Overview of ESF 6 - Mass Care
Partner Services Federal Response Unit

• National Emergency Management Summit
• March 4th 6th, 2007

Jono Anzalone, M.S American Red
Cross FEMA Region VII ESF 6 Mass
Care Manager
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ESF 6 - Mass Care What is it and what does it
do?
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National Response Plan

• Last updated May 25, 2006, and currently under
  review, establishes a comprehensive all-hazards
  approach to enhance the ability of the United
  States to manage domestic incidents.

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What is ESF 6?

• ESF 6 promotes the delivery of services and the
  implementation of programs to assist individuals,
  households and families impacted by potential or
  actual Incidents of National Significance (IoNS).
• The scope of ESF 6 includes three primary
  functions
• Mass Care (American Red Cross Lead)
• Housing (FEMA Lead)
• Human Services (FEMA Lead)

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What is ESF 6?

• In essence
• ESF 6 assists the Federal Government in the
  facilitation of federal resources to the affected
  State/s.

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Emergency Support Functions

• Primary Agencies
• Provides staff for each of the federal incident
  management structures.
• Serve as points of coordination for the provision
  of Federal resources to meet the needs for which
  that ESF is responsible.
• ARC - Mass Care
• FEMA Housing, Human Services
• Supporting Agencies
• Have expertise in the resources required to meet
  the needs of the designated ESF.

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Emergency Support Functions

• ESF6 Supporting Agencies

1. Department of Agriculture 2. Department of
Defense 3. Department of Health and Human
Services 4. Department of Homeland
Security/National Disaster Medical System 5.
Department of Housing and Urban Development 6.
Department of the Interior 7. National
Voluntary Organizations Active in Disaster
8. Department of Justice 9. Department of
Labor 10. Department of Transportation 11.
Department of Treasury/ I.R.S. 12. Department of
Veterans Affairs 13. General Services
Administration 14. Office of Personnel
Management 15. Small Business Administration 16.
Social Security Administration 17. U. S. Postal
Service 18. Corporation for National and
Community Service
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ESF 6 - Mass Care Responsibilities

• ESF 6 Mass Care includes the coordination of
  Federal resources to Tribal, State and local
  efforts in support of
• Sheltering
• Feeding
• Emergency First Aid
• Disaster Welfare Information
• Bulk Distribution of Emergency Relief Items

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1. Sheltering

• Coordination of Federal resources in support of
  emergency sheltering includes
• Pre-identified sites in existing structures
• Use of similar facilities outside the affected
  area
• Creation of temporary facilities

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2. Feeding

• Coordination of Federal resources in support of
  feeding includes
• Fixed sites
• Mobile feeding units
• Bulk distribution of food

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3. Emergency First Aid

• Coordination of Federal resources in support of
  emergency first aid includes
• Basic first aid at mass care facilities and
  designated sites within the disaster-affected
  area
• Appropriate referrals

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4. Disaster Welfare Information

• Coordination of Federal resources in support of
  disaster welfare information includes
• Information regarding individuals residing within
  the affected area to immediate family members
  outside the affected area
• Reunification of family members within the
  affected area

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5. Bulk Distribution

• Coordination of Federal resources in support of
  bulk distribution includes
• Emergency relief items to meet urgent needs
• Support for distribution sites and systems

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ESF 6 - Mass Care Reporting

• We report on both ARC and non-ARC Mass Care
  activities
• Sheltering via National Sheltering System
• Feeding
• Bulk Distribution
• www.disastershelter.us

www.disastershelter.us
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Action Request Flow
Start
Mass Care in the DRO
Specific Info Obtained at each Step!
Got it!
DRO PS Administrator
Got it!
Items Received!
State EOC Government Liaison
and reported!
Got it!
State Lead ESF 6 Mass Care
Declaration Required!
Got it!
Federal ESF 6 Mass Care (ARC)
USDA
Cool!
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Six Primary Team Member Responsibilities

• Establish an operations and situational awareness
  appropriate for your assignment setting.
• Collect and share appropriate information on all
  ESF 6 -Mass Care activities with stakeholders.
• Provide Mass Care subject matter expertise to
  partners.
• Coordinate ESF 6 - Mass Care Federal government
  resources effectively by initiating Action
  Requests as part of the Mission Assignment
  process.
• Participate in conferences, meetings and
  briefings at assigned locations.
• Represent the Red Cross responsibly and ensure
  coordination with the ESF 6 Lead in the DOC.

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Who ESF6 Mass Care Supports

• State Lead assigned for Mass Care
• Southern Baptists
• The Salvation Army (TSA)
• Seventh Day Adventists
• Lutheran Disaster Services
• World Church Services
• Other NGOs

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ESF 6 Mass Care Team Tasks

• Monitors for Essential Elements of Critical
  Information to establish an operational and
  situational awareness
• Maintains communications with ESF counterparts
  and NGOs
• Provides updates on available resources and
  shortfalls
• Ensures requested information reports are
  submitted on time
• Participates in conference calls and meetings as
  appropriate
• Uses tools and resources wisely
• Maintains contact with the ESF 6 Lead in the DOC

• Prepares, submits and tracks all Action Request
  Forms with FEMA and reports daily on the status
  to the ESF 6 Lead in the DOC
• Functions effectively as the eyes and ears of
  the Red Cross
• Establishes a point of contact with the
  Government Liaison, as appropriate, when assigned
  to the ERT-A and JFO
• Reports significant, high-level leadership visits
  to the ESF 6 Lead in the DOC as appropriate

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ESF 6 Assignment Locations

• National Response Coordination Center (NRCC)
• Regional Response Coordination Center (RRCC)
• Rapid Needs Assessment Team (RNAT)
• Emergency Response Team Advance (ERT-A)
• Joint Field Office (JFO)
• Red Cross ESF 6 desk in the DOC

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The ARC Role in ESF 6 Mass Care in Disaster
Response
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ESF 6 and FEMA Regions

• Regional Managers are placed in the RHQ of each
  region. And coordinate
• Major Regional planning efforts involving mass
  care, especially evacuation and catastrophic
  planning
• Major Regional exercises involving mass care
• National Shelter System activities with FEMA and
  states within the Region
• Development of Pre-Scripted Mission Assignments
  (PSMAs) around mass care specific to that FEMA
  Region in coordination with major mass care NGOs
  and State Leads for ESF 6 Mass Care
• Facilitate requests for information by FEMA VALs
  that cannot be met through standard operating
  procedures with Red Cross Services Areas.

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Red Cross Response Locations
Top Officials US Govt.
President, ARC Senior Mgmt
Key ARC American Red Cross BSOC Biomedical
Services Ops Center CDC Centers for Disease
Control in Atlanta, GA DHS Department of
Homeland Security DOC Disaster Operations
Center DRO Disaster Relief Operation EOC
Emergency Operations Center ERT-A Emergency
Response Team Advance (FEMA) HHS Department
of Health Human Services HSC Homeland
Security Council at the White House no ARC
liaison here HSOC Homeland Security Ops Center
(DHS) ARC liaison upon request IIMG
Interagency Incident Management Group (DHS) IMPT
Incident Management Planning Team (DHS) JFO
Joint Field Office (FEMA) JOC Joint Operations
Center (FBI lead) no ARC liaison here NRCC
National Response Coordination Center (FEMA) NOC
National Operations Center PFO Principal
Federal Official (DHS) occasional ARC liaison
here RNAT Rapid Needs Assessment Team
(FEMA) RRCC Regional Response Coordination
Center (FEMA) SA Service Area Note Solid
line indicates automatic deployment of a Red
Cross representative to the government entity
dotted line indicates deployment if requested
(Nov 2006)
HSC
IIMG / IMPT
HHS
HSOC / NOC
DOC
BSOC
CDC
NRCC
All Depts
JFO
JOC
PFO
DRO
RRCC
SA
ERT-A
State EOC
RNAT/Strike Team
Chapter
Local EOC
EVENT
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Red Cross Liaisons During 2005 Hurricane Season
Embedded at NHQ FEMA DOD MRC HHS
FEMA Housing Area Command TF In Baton Rouge
FEMA Mass Care Work Group Wash D.C.
HHS Ops Ctr (Wash D.C.)
Red Cross HQs
CDC Ops Ctr (Atlanta)
Wal- Mart (Bentonville)
FEMA NRCC Wash D.C.
IIMG (Wash D.C.)
EALs (FL, MS, LA, )
FEMA RRCCs (Atlanta Texas)
Forward PFO Cell (New Orleans)
Acronyms CDC Centers for Disease Control DOD
Department of Defense EAL External Affairs
Liaisons EOC Emergency Operations Center ERT-A
Emerg Response Team-Advance HHS Dept of
Health Human Services JFO Joint Field
Office IIMG Interagency Incident
Management Group MRC Medical Reserve Corps NRCC
Natl Response Coordination Ctr PFO Principal
Federal Official RNAT Rapid Needs Assessment
Team RRCC Regional Response Coord Ctr
ARC DRO
FEMA ERT-As (FL, AL, MS, LA, SC, NC)
FEMA RNATs (FL, AL, MS LA, NC)
FEMA JFOs (FL, AL, MS, TX, LA)
State EOCs in 19 states
Local EOCs As requested
Forward JFO Lake Charles
Forward JFO New Orleans
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Resource Tracking

• We have two methods to track resource requests
• Government Liaison Database
• Action Request Form Database (under development)

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Reports ESF 6 Generates

• Shelter and feeding reports (via the NSS)
• Incident Action Plan (ESF 6 MC portion)
• Operational Matrix (ESF 6 MC portion)
• Situation Report (short narrative)
• Briefing slides
• Requests for Information (RFIs)

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The National Shelter System (NSS)

• Status (open/closed/alert/stand by)
• Shelter name
• Daily Population
• Capacity
• Contact
• Address
• City/County/Zip code
• Managed by (ARC or non-ARC)

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Feeding Reports

• Meals provided by provider and county
• Potential capacity estimated by meals per day,
  provider and county
• Data sources
• Known issues/shortfalls

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Operational Matrix

• A spreadsheet used by FEMA to track the status of
  tasks agencies submit to the Planning Section
• Updated for each operational period
• Reviewed at Operations briefings

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Incident Action Plans

• A consolidated report prepared by the Operations
  Planning Section
• Demonstrates what ESFs are working on for next
  reporting period
• Details work to be completed using short
  descriptions
• Tracks work that has been completed and
  referenced to the reporting period

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Action Request Form (ARFs)

• Documents the States request on behalf of its
  stakeholders
• Initiates the mission assignment process
• Establishes a tracking mechanism for each request
• Creates a budget trail for Federal assistance
  provided

Action Request Form (ARF)
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Take Away Items

• ESF 6 Mass Care Managers are an available
  resource for mass care planning, training and
  operational support.
• Implementation at the Federal, Tribal, State, and
  Local level for the National Sheltering System
  (NSS).

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Teamwork

• American Red Cross ESF 6 - Mass Care volunteers
  and employees train to work effectively in
  collaboration with our partners when assigned to
  FEMA locations.
• This is performed in fulfillment of American Red
  Cross Emergency Support Function 6 Mass Care
  responsibilities, in accordance with the National
  Response Plan. However, we dont provide all
  Mass Care services for the Federal Government.
• State Responsibility.

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Conclusion

• Questions?

• Comments