Positive

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Positive Productive Meetings Helen
Sanderson, Amanda George, Marc Archambault
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Positive Productive Meetings Purpose for
Training

• Four ways of looking at meetings
• Toolkit of ways to implement successful meetings
• Flexible meeting process
• Ongoing learning and new ideas to try for your
  meetings

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Purpose
Why do we meet? Why are we meeting today?
How do we work together?
People
What is our meeting process?
Process
How do we review our progress?
Progress
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Good Meetings
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Bad Meetings
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What is working and not working about your
meetings?

• Green working
• Red not working
• One thought per card

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Positive and Productive Meetings - Principles
Have a clear purpose and outcomes for each
meeting Create a process and environment where
people can be listened to and think for
themselves Work to peoples strengths and share
responsibility for different roles in the meeting

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Positive Productive Meeting Principles

• Have a clear purpose and outcomes for each
  meeting
• Create a process and environment where people can
  be listened to and think for themselves
• Work to peoples strengths and share
  responsibility for different roles in the meeting
  

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Why do we meet?
What is the purpose of your meeting? Agenda
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Purpose Poster
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Meeting Agenda
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Meeting Map
The Meeting Map to the right shows one way to
record Positive and Productive Meetings.
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How do we work together? Who does what?
Ground Rules Using strengths and gifts Sharing
responsibility
People
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Establish Ground Rules for Meeting

• Set ground rules
• Teams need to share responsibility for ensuring
  that everyone sticks to the principles and way of
  running the meeting.

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Facilitator

• Work through the agenda
• Make sure time is spent efficiently and
  effectively

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Agenda Development

• The agenda is received before the meeting
• Agenda items for discussion are presented as
  questions
• Outcome, owner, time needed listed for each item
  on agenda

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Hospitality

• Prepare the meeting room to be welcoming and
  comfortable
• Food, beverages
• Lighting and music

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Time Keeper

• Start and finish on time
• Begin sessions after breaks on time.
• Time for each agenda item and remind chair when
  time is almost up

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Rounds
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Creating a Thinking Environment
The quality of everything we do depends on our
the thinking we do first Nancy Kline
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Attention is important - Rounds
Being present no rush, no tapping feet Keeping
your eyes on the eyes of the thinker Your face
expressing interest and respect Stillness No
interrupting letting the person finish
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How do we develop share actions and information?
A flexible structure A way to make decisions
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Timed Talk (Nancy Kline)
In pairs 3 minute turns Listener gives good
attention Thinker talks 3 minutes Swap Share
freshest thinking with the group
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What else can we try?
A toolkit to help with trying new ways of
thinking at meetings
Progress
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A question
How will you use what you have learned with
meetings at your agency?
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Practicing what you have learned

• Meetings at your tables
• Ground Rules
• Agenda
• Roles
• Use rounds or timed talk to address questions

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Positive and Productive Meetings

• Use valuable time with colleagues to create
• solutions
• new ideas and services
• the momentum that drives progress forward.

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Positive and Productive Meetings