Preservation of Digital Assets

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OCLC Digital Archive

• Preservation of Digital Assets
• Storage and Protection of digital assets

Best Practices Exchange 2006 March
28, 2006
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Digital collections lifecycle
Digitization,OCR, XML,CatalogingandMetadata
Assess user needs and collection conditions
Discovery / Access
Content Management, microfilm,and
digitalpreservation
Online access to your collection
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Mass Digitization Workflow(s)
DELIVERY
Automatic Enhancement
DISCOVERY
Content Cooperative
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• OCLC Contributes and Utilizes
• Industry Standards
• PREMIS (PReservation Metadata Implementation
  Strategies)
• OAIS (Open Archival Information Systems)
• METS (Metadata Encoding and Transmission
  Standards)
• NISO Technical Metadata for Digital Still Images

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• benefits
• universal features
• web archiving capability
• batch archiving

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Benefits
• Security
• Reliability
• reformatted or Born digital that lasts
• Metadata expertise

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Universal features
• configurable access
• single IP, limited range of users, world-wide
  access
• administrative access
• able to view any/all of collection for QA at
  anytime

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Web-Archiving
• OCLC Connexion integration
• Web harvesting
• Automated metadata retrieval

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Batching Archiving
• Submission Information Package
• Fast, economic
• Automated metadata capture

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive
Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Web Harvester
• Create Digital Archive record
• Required URL, ObjectLocator, DARecord Language
• Whether from bibliographic record or creating new
  digital archive record
• Send Web Harvester out to extract
• Depth of harvest defined
• Current path,
• All links
• Manage via Administrative Module
• Set authorizations, establish Content groups,
  Generate reports SIP, Harvest, and Ingest
  reports
• Provide Access via Web-site, OPAC, OCLC,
  FirstSearch

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Batch Archiving
• Submit to OCLC with basic metadata
• Via OCLC Connexion or Submission builder
  program (from OCLC)
• Deliver to OCLC via Hard-drive, CD, DVD, tape
• Reformatted materials
• All formats

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Batch Archiving
• OCLC ingests
• Deposits files performs quality assurance
• Virus fixity checks
• Creates AIP (archival information package)
• Digital object relevant preservation
  description information
• Administration
• Perform QA checks
• Update/change information

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital ArchiveMetadata Elements

• Application
• Content description
• Creation date
• Creator
• Digital Archive Record identifier
• Digital Archive record language
• Date
• Encoding standard
• Event
• Harvested on
• Expires in
• Functionality changes
• Functionality in archive
• Harvested on
• Ingested on
• Language
• Local note
• Logical object size

http//www.oclc.org/support/documentation/digitala
rchive/da_metadata_elements/default.htm
Best Practices Exchange 2006 March
28, 2006
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OCLC Digital ArchiveMetadata Elements

• Modified
• Object composition
• Object locator
• Object type
• OCLC identifier
• Operating system
• Original functionality
• Other metadata identifier
• Peripherals
• Publisher
• Relation
• Resources
• Digital Archive save file number
• Standard identifier
• Status
• Title
• Administrative elements

http//www.oclc.org/support/documentation/digitala
rchive/da_metadata_elements/default.htm
Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Trusted Digital Repository
• Government Printing Office
• Connecticut State Library

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Government Printing Office
• GPO Access http//www.gpoaccess.gov is a service
  of the U.S. Government Printing Office that
  provides free electronic access to a wealth of
  important information products produced by the
  federal government. The information provided on
  this site is the official, published version and
  the information retrieved from GPO Access can be
  used without restriction, unless specifically
  noted. This free service is funded by the Federal
  Depository Library Program and has grown out of
  Public Law 103-40, known as the Government
  Printing Office Electronic Information
  Enhancement Act of 1993.

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Archive

• Connecticut State Library
• Connecticut State Library in Hartford provides
  public access to official documents.
• The Connecticut Digital Archive project is part
  of the librarys continuing mission. The tools
  developed are now part of the workflow. The
  library can absorb the cataloging and archiving
  of digitally distributed official publications.
• http//www.cslib.org/archives.htm , click link to
  iCONN requires CT library card for access

Best Practices Exchange 2006 March
28, 2006
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OCLC Objectives

• Become as good at helping libraries manage
  digital collections as we have been at helping
  them manage print collections.
• Deliver OCLC services and library collections at
  the point of need.
• Become the premier e-content provider of choice
  for libraries, publishers, distributors and other
  organizations.
• Improve the way we deliver products and services.

Best Practices Exchange 2006 March
28, 2006
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OCLC Digital Lifecycle

• Contact
• Debra Spruill
• Director
• OCLC Preservation Service Centers
• spruilld_at_oclc.org

Best Practices Exchange 2006 March
28, 2006