Human Services Commission of Lane County

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Human Services Commission
Management Information System Update
Human Services Commission of Lane County
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Accountability Through Reporting

• HSC Reporting
• State Reporting
• Homeless Management Information System (HMIS)
• Universal Data System (UDS) Reporting

Human Services Commission of Lane County
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HSC Reporting

• 79 programs report on the program(s) they
  provide with HSC dollars every 6 months
• Client demographics
• Funding sources
• Program measures

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003
45,400 individuals 27,122 households
Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003
By Region
Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003
Individuals
Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003
Households
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Client Demographics July 1 through Dec 31 2003

• Percentage of Individuals Served
• 49 female
• 42 under 23 years old
• 36 24-44 years old

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Individuals Served
• 61 White
• 17 Hispanic
• 6 African American

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Individuals Served
• 53 of people over 24 years old do not have a
  high school diploma or GED

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Individuals Served
• 3 veterans
• 12 disabled

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Individuals Served
• 62 have OHP, Medicare or other health insurance

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Households Served
• 47 are families with children. 54 of these
  households are single parent families.
• 12 have three or more children.

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Households Served
• 20 are earning income from employment
• 3 are on unemployment
• 4 are on social security
• 30 have no income from benefits,
  employment or welfare programs.
• 3 of the households are farm workers.

Human Services Commission of Lane County
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Client Demographics July 1 through Dec 31 2003

• Percentage of Households Served
• 81 of the households are living at 50 or less
  of the Federal Poverty Level

2004 Federal Poverty Guideline
Human Services Commission of Lane County
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Where Does the HSC Information Go?

• To the Human Services Commission
• Back to the agencies to help them identify
  strengths and gaps in services.
• To the HSC Budget Committee for Planning and
  Budget Decisions
• To Housing and Urban Development (HUD) to satisfy
  funding requirements

Human Services Commission of Lane County
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Where Does the HSC Information Go?

• 5. To the State for Federal funding streams
  including
• CSBG (Community Service Block Grant)
• ESGP (Emergency Shelter Grant Program)
• EHA (Emergency Housing Account)
• HomeTBA (Tenant Based Assistance)

Human Services Commission of Lane County
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Where Does the HSC Information Go?

• 5. (cont.) To the State for State funding streams
  including
• SHAP (State Homeless Assistance Program)
• LIRHF (Low-Income Rental Housing Fund Program)
• HSP (Housing Stabilization Program).

Human Services Commission of Lane County
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Other Management Information Systems
OPUS HMIS UDS
Human Services Commission of Lane County
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OPUS

• Replaced the outdated Tracker system
• Allows internet-based data entry of client
  information for use by our contracted agencies.
• Meets legal requirements for security, privacy,
  and confidentiality.
• Collects data required to meet federal, state,
  and other reporting requirements.
• Is managed OHSC working under the direction of
  the OPUS Steering Committee. The HSC is a member
  organization of the steering committee.

Human Services Commission of Lane County
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OPUS
At some date, it is anticipated that OPUS will
have the capacity to collect all the data
required for the HSC now collected through our
in-house program.
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OPUS

• Programs tracked through OPUS
• Community Services Block Grant/ROMA
• Food Assistance
• Homeless and Rental Assistance (HARA)
• Housing Opportunities for People with AIDS
• LIEAP/OEA Energy Assistance
• Rural Continuum of Care 
• Weatherization

Human Services Commission of Lane County
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HMISHomeless Management Information System
OHCS will combine an off-the-shelf product with
its customized OPUS system to meet HUDs HMIS
requirements. The selection process for the
off-the-shelf product ended last week.
Oregons HMIS is anticipated to roll out July
2004.
Human Services Commission of Lane County
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UDS- Universal Data System
The Bureau of Primary Health Care Requires the
HSC to submit a UDS report for the Community
Health Centers of Lane County each year. Our
first report will be for January December 2004.
Human Services Commission of Lane County
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UDS- Data Collected

• Services Offered Delivery Method
• Users by Age and Gender
• Users by Race/Ethnicity/Language
• Socioeconomic Characteristics
• Staffing and Utilization
• Diagnosis and Services
• Financial Costs
• Mental Health/Substance Abuse and Enabling
  Services
• Managed Care Revenue and Expenses

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UDS- System to Collect Data
The HSC is responsible for identifying a system
to collect the data required by the BPHC.
OCHIN will be our MIS for the clinics. Besides
reporting, assists with day to day clinic
processes and billing.
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OCHIN Data Collection
Data collection for the UDS via OCHIN will be
part of every office visit (encounter.) The
intake will produce information necessary for the
appointment that day, billing to the insurance
provider(s), Medicare reports, OMAP reports,
Ahlers Report, and the UDS report. The CHCLC
can query the database for in-house reports for
planning, staffing, and service evaluation.
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Summary of HSC Data Collection Systems

• The HSC uses 3 data collection systems
• HSC Reporting System
• OPUS/ HMIS
• OCHIN (UDS)

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Summary of HSC Data Collection Systems

• Each system produces data and reports for
• Planning
• Staffing
• Program Evaluation
• Population Needs Assessments Demographics
• OCHIN also provides billing and office visit
  tools.

Human Services Commission of Lane County