20092010 Approved School Budget

1
2009-2010 Approved School Budget
POCANTICO HILLS CENTRAL SCHOOL DISTRICT

• April 20, 2009
• Board of Education

2
2009-2010 Draft School BudgetBudget Development
Timeline
October 2, Staff Orientation to Budget
Development
December 10, Budget Worksheets Submitted to
the Business Office
January 31, 2009 Board Discussion of Significant
Budgetary Considerations/Preliminary Budget
February 2, Board of Education Meeting/Review
of Preliminary Budget
February 23, Board of Education Meeting/Review
of Preliminary Budget
March 7, Board of Education Meeting/Review of
Preliminary Budget
3
2009-2010 Draft School BudgetBudget Development
Timeline

March 9, Board of Education Meeting/Review of
Preliminary Budget
March 18, PTA Meeting/Review of Preliminary
Budget
March 21, Board Review of Preliminary Budget
March 29, Board of Education Meeting/Review of
Preliminary Budget
Week of April 2, Budget Newsletter Mailed to
Residents
April 3, Legal
Advertisement for Budget Notice
April 14, Board of Education Meeting/Review
of Preliminary Budget
4
2009-2010 Draft School BudgetBudget Development
Timeline
April 20, Last Day to File Petitions for Board
Election and Propositions/ Board Adoption of
Budget
April 30 PTA Budget Presentation
May 5 , PTA Meet the Candidates Night
May 6 , Budget Newsletter Mailed to Residents
May 11, Board Meeting-Public Hearing Presentation
Only
May 13 School Budget Notice Mailed to Residents
May 19, 2009-2010 Budget Vote
5
2009-2010 Draft School BudgetCommunication Plan

• At each of the nine identified budget workshops
  the entire budget will be presented to ensure
  that residents that miss one or more budget
  workshops will not miss a presentation on any
  portion of the budget.
• The instructional staff, student government,
  School Foundation and PTA will be provided with a
  budget presentation.

6
2009-2010 Draft School BudgetCommunication Plan

• The Budget Newsletter will be mailed at two
  distinct times to generate community input, once
  prior to the Boards adoption of the budget, and
  once prior to the legally required budget
  hearing.
• A special e-mail address has been reestablished
  to provide an avenue for community residents to
  pose questions and/or comments, and receive a
  response from the Assistant Superintendent
  budgetinfo_at_pocanticohills.org

7
2009-2010 Draft School BudgetCommunication Plan

• Budget information will be posted to the
  Districts website throughout the budget
  development process beginning February 3.
• In addition to the community wide invitation to
  attend the budget workshops, key neighborhood
  community members will be invited to attend
  budget workshops.

8
2009-2010 Draft School BudgetCommunication Plan

• Reminder to Vote telephone chains will be
  employed to encourage community members to vote
  on May 19, 2009.
• The K12 alerts system will be used periodically
  to remind all who have registered to attend the
  budget workshops.

9
2009-2010 Draft School BudgetBudget Development
Process

• A school budget is a financial plan created to
  support the operation of the school system and
  the delivery of the educational program.
• The budget process begins in October with a
  workshop with the staff.

10
2009-2010 Draft School BudgetBudget Development
Process

• Budget Presentation May 11 The budget must be
  presented at the budget hearing, not less than
  seven (7) or more than fourteen (14) days prior
  to the annual meeting/budget vote date.
• Budget Availability May 4 The budget document
  shall be complete and available upon request to
  residents within the district (7) days before the
  budget hearing and fourteen (14) days before the
  annual meeting/vote date.

11
2009-2010 Draft School BudgetBudget Development
Process

• Annual Meeting and Election The annual meeting
  and election must be held on the third Tuesday of
  May. (May 19, 2009)
• Three-Part Budget Districts are required to
  prepare a three-part budget containing
  administrative, program, and capital components.

12
2009-2010 Draft School Budget Significant
Budgetary Items

• Change in Assessed Valuation
• Project Lead the Way
• Notification to Community on Progress of
  Construction
• Continuation of Shade Replacement Program
• Replacement of Student Information System
• Increase in Incarcerated Youth Revenue/Expense

13
2009-2010 Draft School Budget Significant
Budgetary Items

• Additional High School Students
• Continuation of Annual Curriculum Audit
• Three (3) New Special Education Students
• First Implementation of Debt Payments for
  Reconstruction Bond
• Payment of Tax Certiorari Refunds
• Purchase of Two Replacement Mini Buses
• Approved Budget and Contingent Budget Virtually
  the Same
• Potential MTA Tax Estimated at 24,661

14
2009-2010 Draft School BudgetSchool District
Funds

• The general fund relies on taxes, state aid, and
  miscellaneous revenue and supports all regular
  school activities
• The school lunch fund provides the child
  nutrition program to our students.
• The special aid fund provides for the districts
  grant funded programs

15
2009-2010 Draft School BudgetSchool District
Funds

• The capital fund provides for all permanent
  improvements to our facilities and is funded from
  the general fund and bond issue proceeds
• The trust and agency funds are used to account
  for assets held by a governmental unit in a
  trustee capacity and/or as agent for individuals.
  The funds are custodial in nature and are used
  to account for contributions or endowments

16
Tax Certiorari and Assessment Changes

• A Tax Certiorari Challenge Comes About as a
  Result of a Commercial Property Owner Claiming
  That Their Property Assessment is Too High.
• Court Ordered Judgments to Reduce The Assessment
  of a Commercial Property, Plus Refunds of Taxes
  Overpaid in Prior Years Affects the School Tax
  Rate Negatively.

17
2009-2010 Potential Budget ReductionsFrom
1/31/09 Budget Edition

• Instructional Salary 172,000
• Instructional Salaries 60,997
• Non Instructional Salary 38,042
• Ceiling Tile Replacement 47,700
• Full Day Kindergarten Tchr. Asst. 50,000
• Employee Benefits 107,747
• Instructional Supplies 33,945
• Contractual Expense 54,230
• Equipment - Custodial 7,900
• Borrowing Costs - Certiorari Refunds 16,000
• Textbooks 15,000
• Debt for 2008-2009 Bus Purchases (113,377)
• High School tuition 239,356
• Total 729,541

18
2009-2010 Potential Budget Reductions

• One Time Budget Expenditure Offsets
• Project Lead the Way 62,706
• Student Information System 35,000
• Debt Service on Bus Purchase 144,966
• Total 242,672
• IMPACT ON TAX RATE OF 972,213
• IMPACT ON TAX RATE DUE TO
• REVISION IN ASSESSED VALUATION (1.02)

19
2009-2010 Construction Debt ServiceReview

• Referendum Approved by Community 1/23/08
• Designs Approved Through December 2008
• District Borrowed via a BAN in December 2008
• Plans and Specifications Completed and Submitted
  to State Education Department February 2009
• Construction Anticipated to Begin Fall 2009
• 2009-2010 Budget Provides for Interest and
  Principal Payment on BAN Sold December 2008
• Scope of Construction Work in 2009-2010 Will
  Affect Borrowing in 2009-2010 With Payment
  Budgeted in 2009-2010

20
2009-2010 Construction Debt ServiceOptions

• 2009-2010 Debt Service of 544,000 - 489,527 of
  Which Can Be Moved to the 2010-2011 School Budget
  - (Not Recommended)
• Reasons for Not Recommending Deferral of Debt
  Expense
• 2010-2011 Budget Will Be Impacted By Higher TRS
  Rate, and Additional Debt Service Payments for
  Amounts Borrowed in 2009-2010 for Additional
  Construction, in Addition to Increased
  Operational Costs
• Incrementally Applying the New Debt Service Each
  School Year Will Have Less Impact on Annual Tax
  Rate Increase

21
2009-2010 Draft School Budget

• Budget to Budget Increase
  3.69
• 2009-2010 Proposed Budget
  23,537,758
• New Construction Debt
  (544,000)
• One Time Budget Offsets (242,672)
• Incarcerated Youth Program
  (180,278)
• Adjusted Budget
  22,570,808
• 2008-2009 Budget
  22,699,313
• Adjusted Budget to Budget Increase
  (.57)

22
2009-2010 Draft School Budget

• Proj. Tax Rate Inc. 1/31/09 2/23/09 3/21/09
  4/14/09 4/20/09
• Greenburgh 15.33 8.98 8.28
  7.00 6.70
• Mt. Pleasant 15.33 8.98 8.28
  7.00 6.70
• Est. Tax Rate w/o A/V Changes
  1.00
• Increase in Property Tax Levy 1.00
• Est. Tax Rate Impact New Constr. Debt
  3.07
• Est. Tax Rate Increase W/O A/V Debt
  (2.03)

23
2009-2010 Draft School Budget
Change in Assessed Valuation
Tax Levy Increase
24
2009-2010 Draft School Budget

• Projected Contingency Tax Rate Increase
• Greenburgh
  6.69
• Mt. Pleasant
  6.69
• Projected Approved Tax Rate Increase
• Greenburgh
  6.70
• Mt. Pleasant
  6.70

25
2009-2010 Draft School Budget
Tax Rate Increase on Maximum Contingency Budget
Maximum Contingency Budget is 25,547,192
Proposed Budget is 23,535,181
Tax Rate Increase on Proposed Budget
26
2009-2010 Draft School BudgetImportant Facts

• Tax Levy Increase Budget Increase
• 00-01 6.07 6.20
• 01-02 5.38 4.55
• 02-03 9.04 8.19
• 03-04 14.14 8.14
• 04-05 6.46 6.28
• 05-06 10.38 9.54
• 06-07 11.19 9.03
• 07-08 3.15 5.95
• 08-09 5.86 5.07
• 09-10 1.00 3.69

27
2009-2010 Draft School BudgetImportant Facts

• Lowest Budget to Budget Increase in Ten (10)
  Years (3.69)
• Lowest Property Tax Increase in Ten (10) Years
  (1.00)
• Draft Budget is 2,009,434 Below Maximum
  Contingency Budget
• Communication Plan Provides for Nine Budget
  Workshops
• The Decrease in the Districts Assessed Valuation
  Comprises 5.70 of the 6.70 Tax Rate Increase

28
2009-2010 Draft School Budget Important Facts

• Proposed Cuts Include 172,000 in Additional
  Teacher Salary Expense, and 38,042 in Non
  Instructional Overtime Expense
• Increase in Incarcerated Youth Program -
  Increases Both Revenue and Budget No Impact on
  Tax Rate
• Three New Special Education Students
• Funds To Borrow For 3,000,000 in Tax Certiorari
  Refunds
• Teacher Staff Reduction of .5 FTE

29
Tax Rate Impact 2009-2010 Draft BudgetGreenburgh

• Assessed 2008-2009 2009-2010 Annual
  Monthly
• FMV Value Taxes Taxes
  Increase Increase
• 100,000 2,800 801
  854 54 4
• 250,000 7,200 2,001 2,136
  134 11
• 500,000 14,400 4,003 4,271
  268 22
• 750,000 21,600 6,004 6,407
  402 34
• 1,000,000 28,800 8,006 8,543
  537 45
• Note Assumes same equalization rate in
  2008-2009
• and 2009-2010

30
Tax Rate Impact 2009-2010 Draft Budget Mt.
Pleasant

• Assessed 2008-2009 2009-2010 Annual
  Monthly
• FMV Value Taxes Taxes
  Increase Increase
• 100,000 1,400 801 854
  54 4
• 250,000 3,500 2,001 2,136
  134 11
• 500,000 7,000 4,003 4,271
  268 22
• 750,000 10,500 6,004 6,407
  402 34
• 1,000,000 14,000 8,006 8,543
  537 45
• Note Assumes same equalization rate in
  2008-2009
• and 2009-2010

31
2009-2010 Draft School BudgetWhere Your Dollar
Goes23,537,757
32
Where Every Revenue Dollar Comes From 23,537,757
33
2009-2010 Draft School BudgetDistrict Personnel

• Adj. 2008-2009 2009-2010 Change
• Administrators 3.00 3.00
  -0-
• Clerical 8.00 8.00 -0-
• Custodial 11.00 11.00 -0-
• Teachers 41.90 41.40 (.50)
• Teacher Asst. 10.00 10.00
  -0-
• Teacher Aides 4.00 4.00 -0-
• Monitors 5.00 5.00 -0-
• Total 82.90 82.40 (.50)

34
2009-2010 Draft School BudgetIncreases/(Decreases
)

• Salaries 270,065
• Equipment (8,624)
• Contractual (30,608)
• Utilities (92,068)
• Supplies (5,944)
• Tuition 200,780
• Textbooks (15,436)
• Incarcerated Youth 180,278
• BOCES (239,638)
• Benefits 28,156
• Debt Service 560,483
• Software (9,000)
• Total 838,444

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2009-2010 Draft School Budget

• Uniform System of Accounts
• Function
• Object

36
2009-2010 Draft School Budget

• 2008-09
  2009-10
• 1000-General Support 2,615,006 2,486,718
  Page 14
• 2000-Instruction 14,691,587 14,999,773
  Page 19
• 5000-Transportation 1,231,967 1,301,918
  Page 20
• 7000-Community Svc. 504,473 504,429
  Page 21
• 9000-Undistributed 3,656,280 4,244,919
  Page 24
• Total Budget 22,699,313
  23,5537,757

37
2009-2010 Draft School Budget

• GENERAL SUPPORT
• 2008-2009 2009-2010
• 1010-Board of Education 5,500 8,095
  Page 7
• 1040 -District Clerk 13,150
  14,113
• 1060-District Meeting 9,500
  9,780
• Total Board of Education 28,150 31,987
• 1240-Chief School Adm. 245,324 252,043
  Page 8

38
2009-2010 Draft School Budget

• GENERAL SUPPORT
• 2008-2009 2009-2010
  
• 1310-Business Admin. 315,891 329,311 Page
  9
• 1320-Auditing 55,000 55,500
  Page 10
• 1325-Treasurer 40,244 28,567
• Total Finance 411,635 413,378
• 1420-Legal 267,642 276,871
  Page 11
• 1480-Public Info. 27,000 48,977

39
2009-2010 Draft School Budget

• CENTRAL SERVICES
• 2008-2009
  2009-2010
• 1620/21-Oper./Maint. 1,397,655 1,238,058
  Page 12
• 1670-Central Print 46,262
  46,262 Page 13
• Total Central Services 1,443,917 1,284,320
• SPECIAL ITEMS
• 1910-Insurance 56,066
  47,254 Page 14
• 1920-School Assn. Dues 11,713 12,454
• 1950-Assessment 44,000
  36,543

40
2009-2010 Draft School Budget

• SPECIAL ITEMS
• 2008-2009 2009-2010
• 1964-Refund of Tax 34,482
  36,233 Page 14
• 1981-Admin BOCES 45,077 48,159
• Total Special Items 191,338
  180,642
• Total General Support 2,615,006 2,486,718

41
2009-2010 Draft School Budget

• INSTRUCTION
• 2008-2009
  2009-2010
• 2020-Instruct. Supv. 127,859 128,559
  Page 15
• 2070-Inser. Training 46,825
  47,702
• 2110-Teaching 9,666,226 9,200,833
• Supv Instruct. 9,840,909 9,377,095

42
2009-2010 Draft School Budget

• INSTRUCTION
• 2008-2009
  2009-2010
• 2250-Stud.with Disab. 3,532,740 4,225,715 Page
  16
• 2270-Academic Inter. 155,084 178,404
• Total Special Schools 3,687,824 4,404,118

43
2009-2010 Draft School Budget

• INSTRUCTION
• 2008-2009
  2009-2010
• 2610-School Library 135,566 127,719
  Page 17
• 2630-Computer Instr. 618,574 668,107
• Total Library CAI 754,140 795,826

44
2009-2010 Draft School Budget

• INSTRUCTION
• 2008-2009
  2009-2010
• 2810-Guidance 125,186 135,210
  Page 18
• 2815-Health 120,621 115,660
• 2820-Psychology 117,509 125,059
• Total Pupil Personnel 363,316 375,929

45
2009-2010 Draft School Budget

• INSTRUCTION
• 2008-2009
  2009-2010
• 2855-Interscholastic 45,398
  46,805 Page 19
• Total Instruction 14,691,587 15,050,953

46
2009-2010 Draft School Budget

• TRANSPORTATION
• 2008-2009
  2009-2010
• 5510-District Oper. 712,825 765,910
  Page 20
• 5540-Private Carrier 519,142 536,009
  
• Total Transportation 1,231,967 1,301,918

47
2009-2010 Draft School Budget

• Community Service
• 2008-2009
  2009-2010
• 7140-Community Rec. 169,423 146,306
  Page 21
• 7141-Day Camp 281,194 292,527
• 7142-Afterschool 53,856
  65,597
• Total Community Svce. 504,473 504,429

48
2009-2010 Draft School Budget

• Undistributed Employee Benefits
• 2008-2009
  2009-2010
• 9000-Empl. Benefits 2,731,217 2,759,371 Page
  22
• Debt Service
• 9700-Debt Service 830,064 1,390,548
  Page 23
• INTERFUND TRANSFERS
• 9900-Interfund Tranf. 95,000 95,000
  Page 24

49
2009-2010 Draft School Budget

• BUDGET AMOUNT IMPACT ON TAX RATE
• 100,000
  .59
• 170,000
  1.00
• 250,000
  1.47
• 500,000
  2.95
• 750,000
  4.42
• 1,000,000
  5.89

50
2009-2010 Draft School BudgetAssessed Valuation

• Mt. Pleasant Greenburg
• 2003-04 16,715,484 41,933,416
• 2004-05 16,631,073 41,723,576
• 2005-06 16,248,572 40,879,798
• 2006-07 15,870,156 40,827,504
• 2007-08 15,761,315 40,045,433
• 2008-09 14,833,000 34,050,932
• 2009-10 14,057,960 32,197,524
• Change 08-09/09-10 (775,040) (1,853,408)
• Tax Rate Impact 5.70
  5.70

51
2009-2010 Draft School BudgetAssessed Valuation
52
2009-2010 Draft School BudgetAssessed Valuation
53
Contingency Budget

• Should The Voters Defeat The Budget, The District
  Has The Option Of Offering A Revised Budget To
  Voters For A Revote, Or Immediately Adopting A
  Contingency Budget.
• Districts Are Only Allowed One Budget Revote To
  Be Held On The Third Tuesday In June.
• In The Case Of A Contingency Budget, Districts
  Are Constrained In Two Ways Determination Of
  Ordinary Contingency Budget Appropriations, And
  The Statutory Caps.

54
Contingency Budget

• What Items May A Board Of Education Include In A
  Contingency Budget?
• After Determining Teachers Salaries Necessary To
  Retain And Recruit Competent Teachers, The Board
  Is Faced With The Necessity Of Determining
  Ordinary Contingent Expenses.
• In General, The Term Ordinary Contingent
  Expense Encompasses All Expenditures Deemed To
  Be Needed To Provide The Minimum Services Legally
  Required To Operate And Maintain Schools And The
  Educational Program Of The School District And
  Preserve The Property Of The District In Order To
  Assure The Health And Safety Of The Students And
  Staff.

55
Ordinary Contingent Expenses

• When A Board Of Education Is Faced With Adopting
  A Contingent Budget The Crucial Question Is The
  Determination Of What Constitutes Ordinary
  Contingent Expenditures.
• In General, An Ordinary Contingent Expenditure Is
  An Expenditures Deemed To Be Absolutely Necessary
  To Operate And Maintain Schools. The Emphasis
  Should Be On Those Expenditures Considered
  Essential To Maintain An Educational Program,
  Preserve Property, And Assure The Health And
  Safety Of Students And Staff.

56
Ordinary Contingent Expenses

• Ordinary Contingent Expenditures Are Divided Into
  Three Categories
• Legal Expenditures
• Expenditures Specifically Authorized By Statute
• Other Items Necessary To Maintain The Education
  Program, Preserve Property And Assure The Health
  And Safety Of Students, And Staff.

57
BUDGETARY OVERVIEW OF 2009-2010 DRAFT BUDGET