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Energy Awareness in the Workplace Energy MAP Steps 3, 4, 13

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Title: Energy Awareness in the Workplace Energy MAP Steps 3, 4, 13


1
Energy Awareness in the WorkplaceEnergy
MAPSteps 3, 4, 13 14
  • February 7th 2007
  • Elizabeth Muldowney
  • Sustainable Energy Ireland

2
3 key elements of successful energy management ?
3
The People Factor!
  • The 'people-factor' is key to the implementation
    of your Energy MAP
  • If people within your organisation are not aware
    of the opportunities and MOTIVATED to act, then
    the programme runs the risk of failure.

4
What is energy awareness?
  • Step 3 Energy Policy
  • Step 4 Communication
  • Step 13 Awareness
  • Step 14 Training

5
What is energy awareness?Step 3 The Policy
  • What is an Energy Awareness Policy?
  • A testimony of managerial commitment
  • What form can it take?
  • A statement of commitment
  • An energy consumption mission statement
  • An extended record of intentions regarding energy
    use in your company
  • See Step 3, Guide 1 Drafting an Energy Policy

6
What is energy awareness? Step 3 The Policy
  • An extended record of intentions regarding energy
    use in your company
  • Commitments
  • Investment
  • Objectives
  • Targets
  • Milestones
  • Deadlines
  • Responsibilities
  • Reporting Process
  • Review Process

7
What is energy awareness? Step 3 The Policy
  • Where to start
  • Check for other company policies e.g.
    environmental, health safety etc. and use as a
    template for the energy policy
  • OR
  • Devise a draft of your own
  • Draw on different employee input which will serve
    to
  • Get varied ideas for content
  • Give ownership to all staff

8
What is energy awareness? Step 3 The Policy
  • Policy Statement
  • Clear Summary
  • Commitment,
  • Legislation Compliance,
  • Avoidance of Energy Waste
  • Other relevant to YOUR company

9
What is energy awareness? Step 3 The Policy
  • Objectives Targets
  • Examples
  • To establish an effective energy management
    system
  • To monitor and control energy purchase and use
  • To improve staff awareness
  • To reduce dependence on fossil fuels
  • To reduce energy consumption

10
What is energy awareness? Step 3 The Policy
  • Responsibilities Duties in the Organisational
    Structure
  • Identify roles and individuals involved in the
    process
  • Actually STATE this in the policy e.g.
  • The senior manager with overall responsibility
    for Energy MAP is .
  • The energy team will comprise representatives
    from Dept. A, B, and C
  • Meetings will be held on the third Thursday of
    every month

11
What is energy awareness? Step 3 The Policy
  • Resources to be Applied
  • State available resources committed
  • Time
  • Financial funding
  • People
  • The energy manager will spend x days per
    week/month dealing with energy management
  • 10 of our annual energy bill will be dedicated
    to energy efficiency improvements
  • The energy team will comprise x staff

12
What is energy awareness? Step 3 The Policy
  • Action Plan
  • Description of Task
  • Expected Costs Benefits
  • Programme of work with milestones and deadlines
  • NAME the individual(s) responsible for each action

13
What is energy awareness? Step 3 The Policy
  • Senior management endorsement
  • Involvement in Development
  • Signatures
  • Presence at launch
  • This can be used as PR for the company
  • Communicate policy

14
What is energy awareness?Step 4 Communication
  • Where to start?
  • Ensure everyone knows the policy exists
  • Ensure everyone knows the details of the policy
  • Involve everyone!
  • Launch the Policy with senior management presence

15
What is energy awareness? Step 4 Communication
  • Ingredients of Success
  • Timing
  • Momentum must be created and maintained
  • Date when in lower production period
  • What else is going on? Keep informed of internal
    development dates
  • External dates
  • New year (resolutions) Spring Spring cleaning
  • Charity week (resolve to give a certain amount of
    savings made to a specific charity)

16
What is energy awareness? Step 4 Communication
  • Format Distribution
  • Glossy Copies?
  • Notice Boards?
  • Reception Area?
  • Recycled Paper?
  • Electronic Distribution?
  • What is best for your company set up?

17
What is energy awareness? Step 4 Communication
  • Who to involve?
  • Top Management at outset!
  • Key Staff
  • Energy Team
  • External Parties Suppliers/Customers/Local Press
  • Getting the message across
  • It doesnt stop with the launch of the policy!
  • Departmental meeting discussion
  • Highlight main elements plan, targets,
    milestones and deadlines Stick to them!
  • Include the policy at induction training for new
    employees

18
What is energy awareness?Step 13 Awareness!
  • Making people aware of energy issues and energy
    saving practices in their day-to-day activities
  • Leads to a sustained improvement in energy
    performance within the organisation.
  • Savings from 5 to 20

19
What is energy awareness?Step 13 Awareness!
  • 4 Main Steps
  • Identify
  • Plan
  • Take Action
  • Review

20
Energy MAP 5 Step Approach
Commit
Identify
Plan
Take Action
Monitor Review
21
What is energy awareness?Step 13 Awareness!
  • Where to start?
  • Identify
  • What is the level of awareness?
  • How motivated are people?
  • How can you find out?
  • Examples.

22
What is energy awareness?Step 13 Awareness!
  • Examples
  • After hours/Shift Change Survey
  • Whats left on/turned off?
  • If its on why?
  • If its on how much energy is it using?
  • Communicate the findings with all staff

23
What is energy awareness?Step 13 Awareness!
  • Examples
  • Conduct an Energy Awareness Survey of Staff
  • Provide prizes for x respondents
  • Communicate the Results
  • Remember timing and momentum???
  • Now is a good time to start your programme!

24
What is energy awareness?Step 13 Awareness!
  • Plan
  • Set targets for awareness and savings
    initiatives.
  • Select your target audience and segment it.
  • (See Step 13 Guide 1)
  • Select motivation themes for the programme and
    create messages.
  • E.g. local charity to get of savings

25
What is energy awareness?Step 13 Awareness!
  • Take Action
  • Prepare and produce good quality visuals.
  • Draw up an action plan and calendar of actions.
  • Launch the campaign internally and use later in
    your external PR material if possible.
  • Disseminate the materials/messages over a phased
    period.
  • REMEMBER - Let people know how they can save
    energy!

26
Climate Change What is it?
27
Climate Change Impacts
28
Climate Change Impacts
29
Climate Change Impacts
  • Change in Crops
  • Migration of pests
  • Increased winter rainfall in some areas, drought
    in others.
  • Increased extremes.
  • If land-based ice melts, sea level rise.

30
Power of One Campaign
Energy Awareness Energy saving tips Media
Campaign
http//www.powerofone.ie
31
Motivation
32
The People Factor!
  • The 'people-factor' is key to the implementation
    of your Energy MAP
  • If people within your organisation are not aware
    of the opportunities and MOTIVATED to act, then
    the programme runs the risk of failure.

33
What is energy awareness?Step 13 Awareness!
  • Motivation
  • How to get it?
  • Create Awareness
  • Provide Training
  • How to maintain it?
  • Involvement
  • Ownership
  • Rewards
  • Interdepartmental/section Competition

34
What is energy awareness?Step 14 Training
  • Where to Start?
  • Identify key staff involved in main activities,
    processes or services
  • In order to realise the savings identified in
    Pillar 2, you may need to train these staff in
    energy efficient practices.

35
What is energy awareness?Step 14 Training
  • Carry out a training needs analysis
  • Define your training objectives
  • Develop training programme and materials
  • Carry out training
  • Evaluate the outcome

36
What is energy awareness?Step 14 Training
  • Training Needs Analysis
  • What kind of training is needed on an individual
    basis?
  • Through job descriptions, records and interviews
    you can identify the current skills
  • Compare these with the skills required to carry
    out the role satisfactorily

37
What is energy awareness?Step 14 Training
  • Define your training objectives
  • Decide the target areas for training and who
    needs to be trained
  • may include specialist training in particular
    plant, equipment or systems such as MT
  • Managers may also need to be trained in aspects
    such as including energy in purchasing criteria
  • external contractors may require training.

38
What is energy awareness?Step 14 Training
  • Develop training programme and materials
  • Training may be carried out in a number of ways
  • formal classroom training
  • on-the-job training
  • delivered by in-house staff
  • external suppliers.

39
(No Transcript)
40
What is energy awareness?Step 14 Training
  • Carry out training
  • Human Resources department
  • Training department
  • They can provide help on administrative aspects
    such as maintaining records of the training.

41
What is energy awareness?Step 14 Training
  • Evaluate the outcome
  • Evaluation methods include
  • feedback questionnaires
  • examinations
  • observations or inspections
  • interviews with staff
  • monitoring of performance on-site

42
What is energy awareness?
  • Review
  • The Policy
  • What it is and how to create it
  • Communication
  • Various ways of doing this

43
What is energy awareness Training?
  • Awareness
  • What it is
  • How to maintain it
  • Motivation
  • What it is
  • How to maintain it
  • Training
  • Different elements

44
Take Action !
  • elizabeth.muldowney_at_sei.ie
  • 01-8082093

www.sei.ie/energymap
45
Enhanced supports for business 2007
46
New services in 2007
  • New supports for business especially SMEs
  • Working with firms, sectors and groups
  • Energy MAP web resources and tools
  • Training in appropriate energy management
  • On-site energy assessments
  • Advice on standard efficiency solutions

47
Watch this space
  • Programmes launching soon
  • For information or to express interest contact
  • Deirdre Farrelly
  • Sustainable Energy Ireland
  • Tel 01 808 2087
  • deirdre.farrelly_at_sei.ie
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