Energy Awareness in the Workplace Energy MAP Steps 3, 4, 13

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Energy Awareness in the WorkplaceEnergy
MAPSteps 3, 4, 13 14

• February 7th 2007
• Elizabeth Muldowney
• Sustainable Energy Ireland

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3 key elements of successful energy management ?
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The People Factor!

• The 'people-factor' is key to the implementation
  of your Energy MAP
• If people within your organisation are not aware
  of the opportunities and MOTIVATED to act, then
  the programme runs the risk of failure.

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What is energy awareness?

• Step 3 Energy Policy
• Step 4 Communication
• Step 13 Awareness
• Step 14 Training

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What is energy awareness?Step 3 The Policy

• What is an Energy Awareness Policy?
• A testimony of managerial commitment
• What form can it take?
• A statement of commitment
• An energy consumption mission statement
• An extended record of intentions regarding energy
  use in your company
• See Step 3, Guide 1 Drafting an Energy Policy

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What is energy awareness? Step 3 The Policy

• An extended record of intentions regarding energy
  use in your company
• Commitments
• Investment
• Objectives
• Targets
• Milestones
• Deadlines
• Responsibilities
• Reporting Process
• Review Process

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What is energy awareness? Step 3 The Policy

• Where to start
• Check for other company policies e.g.
  environmental, health safety etc. and use as a
  template for the energy policy
• OR
• Devise a draft of your own
• Draw on different employee input which will serve
  to
• Get varied ideas for content
• Give ownership to all staff

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What is energy awareness? Step 3 The Policy

• Policy Statement
• Clear Summary
• Commitment,
• Legislation Compliance,
• Avoidance of Energy Waste
• Other relevant to YOUR company

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What is energy awareness? Step 3 The Policy

• Objectives Targets
• Examples
• To establish an effective energy management
  system
• To monitor and control energy purchase and use
• To improve staff awareness
• To reduce dependence on fossil fuels
• To reduce energy consumption

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What is energy awareness? Step 3 The Policy

• Responsibilities Duties in the Organisational
  Structure
• Identify roles and individuals involved in the
  process
• Actually STATE this in the policy e.g.
• The senior manager with overall responsibility
  for Energy MAP is .
• The energy team will comprise representatives
  from Dept. A, B, and C
• Meetings will be held on the third Thursday of
  every month

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What is energy awareness? Step 3 The Policy

• Resources to be Applied
• State available resources committed
• Time
• Financial funding
• People
• The energy manager will spend x days per
  week/month dealing with energy management
• 10 of our annual energy bill will be dedicated
  to energy efficiency improvements
• The energy team will comprise x staff

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What is energy awareness? Step 3 The Policy

• Action Plan
• Description of Task
• Expected Costs Benefits
• Programme of work with milestones and deadlines
• NAME the individual(s) responsible for each action

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What is energy awareness? Step 3 The Policy

• Senior management endorsement
• Involvement in Development
• Signatures
• Presence at launch
• This can be used as PR for the company
• Communicate policy

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What is energy awareness?Step 4 Communication

• Where to start?
• Ensure everyone knows the policy exists
• Ensure everyone knows the details of the policy
• Involve everyone!
• Launch the Policy with senior management presence

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What is energy awareness? Step 4 Communication

• Ingredients of Success
• Timing
• Momentum must be created and maintained
• Date when in lower production period
• What else is going on? Keep informed of internal
  development dates
• External dates
• New year (resolutions) Spring Spring cleaning
• Charity week (resolve to give a certain amount of
  savings made to a specific charity)

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What is energy awareness? Step 4 Communication

• Format Distribution
• Glossy Copies?
• Notice Boards?
• Reception Area?
• Recycled Paper?
• Electronic Distribution?
• What is best for your company set up?

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What is energy awareness? Step 4 Communication

• Who to involve?
• Top Management at outset!
• Key Staff
• Energy Team
• External Parties Suppliers/Customers/Local Press
• Getting the message across
• It doesnt stop with the launch of the policy!
• Departmental meeting discussion
• Highlight main elements plan, targets,
  milestones and deadlines Stick to them!
• Include the policy at induction training for new
  employees

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What is energy awareness?Step 13 Awareness!

• Making people aware of energy issues and energy
  saving practices in their day-to-day activities
• Leads to a sustained improvement in energy
  performance within the organisation.
• Savings from 5 to 20

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What is energy awareness?Step 13 Awareness!

• 4 Main Steps
• Identify
• Plan
• Take Action
• Review

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Energy MAP 5 Step Approach
Commit
Identify
Plan
Take Action
Monitor Review
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What is energy awareness?Step 13 Awareness!

• Where to start?
• Identify
• What is the level of awareness?
• How motivated are people?
• How can you find out?
• Examples.

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What is energy awareness?Step 13 Awareness!

• Examples
• After hours/Shift Change Survey
• Whats left on/turned off?
• If its on why?
• If its on how much energy is it using?
• Communicate the findings with all staff

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What is energy awareness?Step 13 Awareness!

• Examples
• Conduct an Energy Awareness Survey of Staff
• Provide prizes for x respondents
• Communicate the Results
• Remember timing and momentum???
• Now is a good time to start your programme!

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What is energy awareness?Step 13 Awareness!

• Plan
• Set targets for awareness and savings
  initiatives.
• Select your target audience and segment it.
• (See Step 13 Guide 1)
• Select motivation themes for the programme and
  create messages.
• E.g. local charity to get of savings

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What is energy awareness?Step 13 Awareness!

• Take Action
• Prepare and produce good quality visuals.
• Draw up an action plan and calendar of actions.
• Launch the campaign internally and use later in
  your external PR material if possible.
• Disseminate the materials/messages over a phased
  period.
• REMEMBER - Let people know how they can save
  energy!

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Climate Change What is it?
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Climate Change Impacts
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Climate Change Impacts
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Climate Change Impacts

• Change in Crops
• Migration of pests
• Increased winter rainfall in some areas, drought
  in others.
• Increased extremes.
• If land-based ice melts, sea level rise.

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Power of One Campaign
Energy Awareness Energy saving tips Media
Campaign
http//www.powerofone.ie
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Motivation
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The People Factor!

• The 'people-factor' is key to the implementation
  of your Energy MAP
• If people within your organisation are not aware
  of the opportunities and MOTIVATED to act, then
  the programme runs the risk of failure.

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What is energy awareness?Step 13 Awareness!

• Motivation
• How to get it?
• Create Awareness
• Provide Training
• How to maintain it?
• Involvement
• Ownership
• Rewards
• Interdepartmental/section Competition

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What is energy awareness?Step 14 Training

• Where to Start?
• Identify key staff involved in main activities,
  processes or services
• In order to realise the savings identified in
  Pillar 2, you may need to train these staff in
  energy efficient practices.

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What is energy awareness?Step 14 Training

• Carry out a training needs analysis
• Define your training objectives
• Develop training programme and materials
• Carry out training
• Evaluate the outcome

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What is energy awareness?Step 14 Training

• Training Needs Analysis
• What kind of training is needed on an individual
  basis?
• Through job descriptions, records and interviews
  you can identify the current skills
• Compare these with the skills required to carry
  out the role satisfactorily

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What is energy awareness?Step 14 Training

• Define your training objectives
• Decide the target areas for training and who
  needs to be trained
• may include specialist training in particular
  plant, equipment or systems such as MT
• Managers may also need to be trained in aspects
  such as including energy in purchasing criteria
• external contractors may require training.

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What is energy awareness?Step 14 Training

• Develop training programme and materials
• Training may be carried out in a number of ways
• formal classroom training
• on-the-job training
• delivered by in-house staff
• external suppliers.

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What is energy awareness?Step 14 Training

• Carry out training
• Human Resources department
• Training department
• They can provide help on administrative aspects
  such as maintaining records of the training.

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What is energy awareness?Step 14 Training

• Evaluate the outcome
• Evaluation methods include
• feedback questionnaires
• examinations
• observations or inspections
• interviews with staff
• monitoring of performance on-site

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What is energy awareness?

• Review
• The Policy
• What it is and how to create it
• Communication
• Various ways of doing this

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What is energy awareness Training?

• Awareness
• What it is
• How to maintain it
• Motivation
• What it is
• How to maintain it
• Training
• Different elements

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Take Action !

• elizabeth.muldowney_at_sei.ie
• 01-8082093

www.sei.ie/energymap
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Enhanced supports for business 2007
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New services in 2007

• New supports for business especially SMEs
• Working with firms, sectors and groups
• Energy MAP web resources and tools
• Training in appropriate energy management
• On-site energy assessments
• Advice on standard efficiency solutions

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Watch this space

• Programmes launching soon
• For information or to express interest contact
• Deirdre Farrelly
• Sustainable Energy Ireland
• Tel [phone]
• deirdre.farrelly_at_sei.ie