Welcome to the California Libraries Catalog Distance Education Session 1

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Welcome to theCalifornia Libraries Catalog
Distance Education Session 1
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Goals

• State Library
• Increase the visibility and use of public
  libraries
• The California Libraries Catalog
• WorldCat
• Open WorldCat
• OCLC Western Training
• Leave today feeling prepared to instruct your
  patrons on how to use the California Libraries
  Group Catalog

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Training Agenda

• Introduction to the California Libraries Catalog
  Project and OCLC
• Logging in and navigating the catalog
• Searching
• Basic Search Screen
• Advanced Search Screen

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What is OCLC?

• Global membership cooperative offering services
  in
• Cataloging
• Resource Sharing
• Reference
• Collection Management
• Digital Collection and Preservation

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• WORLDCAT is
• Worldwide Union Catalog with over 54 million
  bibliographic recordsit is the foundation for
  many of OCLC services
• Created and maintained collectively by over 9,000
  member libraries

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Patron Access to WorldCat
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California Libraries Catalog

• The records are in WorldCat now
• A sub-set of WorldCat
• any bibliographic record with holdings in a
  California library
• Standard view unlimited access to the California
  Libraries Catalog and WorldCat
• Guest view access only to the California
  Libraries Catalog

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Getting Started--Logon

• Access is via the FirstSearch service at
  http//firstsearch.oclc.org

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Navigation
Tabs highlighted tab is the screen that is
displayed Subtabs for other features and
functions Use FirstSearch navigational features
rather than the browsers
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Basic Search Screen
Search the main indexes only Best for those new
to online searching Enter one or multiple terms
in each search box
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Basic Searching Features

• Help your patrons become efficient searchers when
  searching the California Libraries Catalog and
  WorldCat
• Boolean Operators
• Keyword

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Boolean Operator--AND

• Results must contain all search terms

Search Results
McCullough
1776
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Boolean Operator--NOT

• Retrieves the records that do NOT include the
  excluded term

Results
bats
baseball
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Boolean Operator--OR

• Results will contain one or both search terms

Results
sea
Ocean
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Examples Using Boolean Operators

• Title WIND OR STORM
• Author BERG AND ELIZABETH
• Keyword PHONE NOT CELL
• ExceptionWhen AND, OR, NOT is a search term
• Keyword DAY AND NIGHT OR
• DAY AND NIGHT

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Keyword

• Keyword
• A meaningful word surrounded by spaces
• Flexible and forgiving, but achieves very broad
  retrieval
• Enter the words in any order.
• Example cats paint achieves same results as
  paint cats
• Use when seeking quick or broad results
  (technically referred to as high recall)

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Search ResultsBrief Display
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Advanced Search Screen
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Advanced Searching Features

• Construct more complex searches using keyword and
  phrase searches
• 32 indexes with like-type indexes grouped
  together

• Up to three search strings in three indexes
  can be combined using Boolean operators (AND, OR,
  and NOT)

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Advanced Searching Features

• Available when using the Advanced or Expert
  Search Screens
• Phrase Searching
• Proximity Searching
• Truncation
• Plurals

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Phrase Search

• Phrase Searches
• One or more words entered with words and spaces
  in exact order
• Why Cats Paint

Why Paint Cats
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Phrase Search

• Title Phrase
• Leave off initial articles and then enter the
  complete title
• When searching WorldCat, use the Browse feature
• Truncation, though less precise, is OK.

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Phrase Search

• Author Phrase
• Format for names last name comma space first
  name
• Kidder, tracy
• Ellison, ralph
• Not certain of the correct format of the authors
  name? Use the author keyword search

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Phrase Search

• Other author related phrase searches
• Corporate and Conference Name Phrase
• Enter the name in order
• General Electric Corporation
• Society of American Archivists
• Personal Name Phrase
• Enter last name comma space first name

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Phrase Search

• Subject Phraseexact phrase search on main
  subject heading
• Optional--When searching WorldCat consider
  checking the thesaurus first and then do the
  search

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Proximity Searching--WITH

• WITH

• Type w or with between two terms to search for
  records containing
• both terms
• in the order typed
• with no words between them

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Examples Using WITH
US w civil w war
US civil war
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Promixity SearchingWITH

• Type w and a number (1-25) between two terms to
  search for records containing
• both terms
• in the order typed
• with no more than that number of other words
  between them.

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Examples Using With
US w2 foreign w policy
US foreign policy
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Proximity Searching--Near

• N or Near similar to W or With except that order
  doesnt matter.
• Civil n war will find civil war and war civil
• Also true for civil n2 warwar can be two
• words to either side of civil

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Proximity Searching

• To use with or near as a keyword search, enclose
  the term in quotes
• Los Angeles near Pacific Ocean

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Proximity Searching

• To search for an exact phrase that includes
  either with or near in any position other than
  the first word, enclose the entire phrase in
  quotes.
• life with father

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Searching Features--Plurals

• Plurals
• Use the plus () sign to search for a singular
  word and its plural that is formed by adding s
  or es

Will retrieve records with giraffe or giraffes in
the title related fields
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Truncation

• Truncation
• Use the asterisk to search for a term and its
  variations

Demystif will find demystifing, and
demystification
Three characters must precede the wildcard
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Limiting the Search

• Year
• Language
• Type Limits
• Subtype Limits
• Limit by Library Holdings
• Ranking

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Limit by Publication Date

• Single Year1999
• From a single year forward1999-
• A range2001-2003
• Before a given year lt1980
• Following a given year - gt1990

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Limit by Language

• Top 30 languages displayed in dropdown box
• Rarer languages in link show all languages

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Limit by Type of Material

• Formats such as books and serials
• Sound Recordings
• Music and non-music recordings, books-on-tape,
  speeches, etc.
• Visual Materials
• Kits, projected images, 2-D image, 3-D
  object/artifact filmstrips, films, slides,
  transparencies, videorecordings, DVDs,
  videocassettes

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Limit by Type of Material

• Maps
• Cartographic materials, printed maps, globes,
  and atlases
• Musical Scores
• Printed music, manuscript music
• Serial Publication
• Periodicals, newspapers, monographic series
• Computer Files
• Numeric data clipart/images/graphics, computer
  games, interactive multimedia

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SubType Limits

• Audience Juvenile, not juvenile
• Content Fiction, non-fiction, biography,
  thesis
• Biography, music, non-music
• Format DVD, VHS, Braille, etc.

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Limit by library and Rank Results
Limit to a scope of CA libraries
Limit to a single library
See most recent materials first
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Questions?

• Contact OCLC Western at western_at_oclc.org or
  800-854-5753
• Monday through Friday 700 a.m.600 p.m.
• Contact Califa at 866.209.5439 or www.calcat.org

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Thank You

• Please complete your evaluation of todays
  training
• Log off your PC
• Thank you for attending