Network Services

1
Network Services
http//www.med.monash.edu.au/medicine/mmc/networks
ervices/
2
(No Transcript)
3
(No Transcript)
4
(No Transcript)
5
(No Transcript)
6
(No Transcript)
7
(No Transcript)
8
(No Transcript)
9
(No Transcript)
10
(No Transcript)
11
(No Transcript)
12
Grace Periods New Network Accounts

• Kristian Goree

13
Grace Period Requests

• Staff are informed 30 days before their contract
  expires via a "Deregistration notification"
  email.
• If your contract is to be renewed, you are able
  to apply for a 30 day Grace period, so that
  your computer access will be continued after the
  contract expiry date.
• This form must be submitted before your contract
  expires.
• This is a 3 Step Process

Grace
Request
Approval
14
Request

• The Extend Computer Access form is available from
  the Network Services website.
• Grace periods can only be given once can not be
  given to postgraduate student accounts.

Request
15
Approval

• After the form is submitted, it goes to the
  departments designated approver
• Network Services then receives an e-mail,
  approving or rejecting the request

Approval
16
Extension

• The Grace period is applied to the account in
  question.
• An confirmation email is sent to both the
  approver and the staff member.

Grace
17
New Accounts

• Every staff member will have a computer account
  created for them when they start employment at
  Monash.
• This is a 5 Step Process and takes approximately
  3 days.

Password
Creation
Submission
E-mail
Approval
18
Submission

• The New Account Registration form is available
  from the Network Services website.

Submission
19
Approval

• After the form is submitted, it goes to the
  departments designated approver
• Network Services then receives an e-mail,
  approving or rejecting the request

Approval
20
Creation

• Username and staff details are entered into the
  main university database
• An email is received to confirm record entry
• This record is updated overnight

Creation
21
E-Mail

• When the account is created the details are sent
  to the faculty to have an e-Mail address created
  (firstname.lastname_at_med.monash.edu.au)
• This update is also an overnight process

E-mail
22
Password Local Account

• When the email address is received the account
  details are sent to the listed contact or the
  departments default person.
• The staff member needs to then call Network
  Services for their 1st time password.
• This password only lasts for 12hrs and can be
  changed via the my.monash portal.
• A local account will also have to be created on
  the staff members PC

Password
23
Firefox
Rediscover the Web
24
Birth of Mozilla - 1998

• Netscape stopped selling browser software
• America Online bought Netscape and cast off
  Mozilla Group
• America Online donated 2m to The Mozilla
  Foundation
• Project is now mostly funded by donations

25
Who Uses Firefox?

• Globally 13 of people use Firefox for their
  browser
• Australia 24

• NSW Roads and Traffic Authority
• De Bortoli Wines
• RMIT, University of Sydney, Monash

26
Security

• Internet Explorer has had more security issues.
• What does this mean?
• If you use Firefox, currently you are less likely
  to get adware, browser hijacking (i.e. A
  different start page set), pop-up advertising,
  people breaking into your computer.

27
Add Ons

• Themes change look
• Extensions functionality
• Plugins specific content
• Search Engines -

28
Why Use Firefox?

• Free to use - Open Source
• Cross Platform No Internet Explorer for Mac
• More secure No popups or spyware!
• Easier to use Tabbed Browsing
• Keep Microsoft on their toes

29
You Still Need Internet Explorer

• Some web sites only work properly with Internet
  Explorer.
• Known University ones are

• Content Management System (CMS)
• Employee Self Service (ESS)
• Microsoft Windows Update

30
The Future

• Internet Explorer 7 Second half 2006
• Firefox 2.0 26th Sept, 2006

• Anti Phishing Protection
• Undo Closed Tab
• Better RSS support (ABC News, The Australian)
• Spell As You Type

31
IT Best Practices

• MMC Network Services

32
this is not secure!
33
Backup Data

• Keep data on Shared drive
• Backup to offline media
• CD-R/CD-RW, DVD
• External/USB hard drives
• USB thumb drives
• Ghost computer (Network Services can help)

34
Keep computer up-to-date

• Ensure that Antivirus is running and up-to-date
• Use Spyware scanners (Anti-spyware program)
• Configure computers to automatically download and
  install security updates and patches
• Perform regular maintenance
• Start-All Programs-Accessories-System Tools
• Disk Cleanup
• Scan disk
• Disk Defragmentation

35
Secure Computer

• Always use a (strong) AuthCate password
  (Novell/Workstation, Email/Proxy)
• Choosing a secure password guidelines
  https//mdsadmin.monash.edu.au/cgi-bin/changepwd
• Lock screen, use screen saver passwords, or
  logout when computer is not in use
• Shutdown computer at the end of the day
• Use a personal firewall

36
Secure Email and Web

• Utilise spam filtering software for use with your
  email client
• https//messaging.its.monash.edu.au/mail/filter/
• Dont open attachments or click on links in
  suspicious email1
• Securely configure email clients to turn off the
  Preview pane and to show and block potentially
  harmful attachments
• Use alternate browser and mail client (e.g.
  Mozilla Firefox, Thunderbird, covered in Adams
  presentation)
• 1As a general rule dont open attachments with
  any of the file extensions .exe, .com, .pif,
  .scr, .vbs, .js, .ocx, .shs, .reg and .bat

37
Mac Users

• The same principles of backup and security apply
  to Mac users

38
Dos

• Regular Backups
• Keep computer up-to-date
• Secure computer
• Secure Email and Web

39
Donts

• Give your password details to someone else
• Post-it your password onto the monitor!
• Do Internet banking or online buying using credit
  card unless you are absolutely sure that your
  computer is fully secure
• Configure instant messaging software to allow
  only those on your contacts list to send you
  messages
• Save password in email client and browser

40
References and useful links

• ITS Security tips
• http//its.monash.edu/staff/security/tips/
• 7 ways to protect your laptop on the road
• http//www.microsoft.com/athome/security/privacy/
  ontheroad.mspx
• Popular Resources On Computer Security
• http//www.sans.org/resources/popular.php
• Protecting your computer from malicious code
• http//www.auscert.org.au/render.html?it3352
• Security information for staff
• http//its.monash.edu/staff/security/

41
References and useful links

• Secure your wireless network
• http//its.monash.edu/staff/security/staff-only/h
  ome/wireless.html

42
Network Services Seminar
2006
How to keep your computer safe
43
When you switch your computer on

• Viruses and worms try to crawl into it
• Hackers try to break into it
• Spyware try to watch everything you do

44
5 Ways to keep your pc safe

• Install an Antivirus e.g. Sophos
• Install an AntiSpyware e.g. Defender
• Turn Windows Firewall on
• Turn windows Automatic Updates on
• Backup your data

45

How to fix Sophos ?

• If for any reason Sophos Antivirus is not
  working properly
• Icon will change from red to gray
• Uninstall Sophos using Add/Remove programs and
  then reinstall it again.
• If it doesnt fix it please LOG a job with
  Network Services

46
Installing Sophos Antivirus
Click Start then Run Type Nalwin32
Double click on Sophos in the Novell Application
Launcher
47
Get a free AntiSpyware
Windows Defender
Free download www.microsoft.com

• Spyware detection and removal
• Helps prevent pop-up and ads
• Scan in compressed files e.g. Zip
• Automatic cleaning

Free Download www.microsoft.com
48
Turn Windows Firewall On
Click Start then Control panel Click Windows
Firewall select On
49
Turn Automatic Updates On
Click Start then Control panel Click Automatic
Updates select On
50
Network Services
http//www.med.monash.edu.au/medicine/mmc/networks
ervices/