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The Metadata Structure for a Digitized Historical Fashion Collection A comparison of MARC, DC, and V

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Title: The Metadata Structure for a Digitized Historical Fashion Collection A comparison of MARC, DC, and V


1
The Metadata Structure for a Digitized
Historical Fashion CollectionA comparison of
MARC, DC, and VRA Core
  • Marcia Lei Zeng
  • Kent State University
  • Research supported by OCLC

2
Background of the Project
  • The KSU Museum
  • opened in 1985, one of the largest and finest
    collections of costumes in the U.S.
  • with holdings spanning the mid-18th century to
    the present day
  • initially assembled by Shannon Rodgers and Jerry
    Silverman-successful dress manufacturers on New
    York's Seventh Avenue
  • now numbers 20,000 pieces.

3
Background of the Project (cont.)
  • Kent State University Library and KentLINK
  • comprises the Main Library and five specialized
    branch libraries
  • --including one for the School of Fashion
    Design and Merchandising
  • is a member of OhioLINK consortium

4
Background of the Project (cont.)
  • The Project Team
  • KSU Museum
  • KSU Library Media Services
  • My roles (as a researcher)
  • metadata formats
  • cataloging guidelines, examples, and a template
  • The Web Site (prototype)
  • http//newmedia.kent.edu/waw/

5
http//newmedia.kent.edu/waw/ courtesy KSU New
Media Services
6
http//newmedia.kent.edu/waw/ courtesy KSU New
Media Services
7
http//newmedia.kent.edu/waw/ courtesy KSU New
Media Services
8
each object usually had the following
characteristics
  • being in three dimensions,
  • having multiple components (removable pieces),
  • requiring that pieces of items be treated both
    integrally and separately,
  • carrying information about history, culture, and
    society, and
  • demonstrating in detail about style, pattern,
    material, color, technique, etc.

9
Think of
  • 1. How to describe it?
  • 2. What standard(s) and format(s) to use?
  • 3. What access points should be provided?
  • 4. What to transcribe?

10
The research sample
  • Costume items
  • 1820-1920 American costumes collection
  • Manchu robes collection
  • Non-Costume items
  • furniture
  • decorative arts
  • bedding
  • porcelain items

11
5 MARC
1. Create new records
5 VRA
5 DC
2. Convert records into two other formats
3. Revise the VRA Core categories
4. Apply VRA Core to additional 90 items
12
Selecting a format
  • AACR2 and USMARC
  • The Core Categories for Visual Resources (VRA
    Core)
  • Dublin Core Metadata (Dublin Core, or, DC)
  • Two local considerations compatibility and
    simplicity.

13
The Core Categories for Visual Resources (VRA
Core)
  • I. WORK DESCRIPTION CATEGORIES
  • 19 Categories
  • II. VISUAL DOCUMENT DESCRIPTION CATEGORIES
  • 9 categories

14
Major challenge 1 Transcribing
  • Museum objects often carry no wording at all.
  • Museum objects usually offer nothing comparable
    to the author, title, date of a published work.
  • AUTHOR/CREATOR
  • TITLE
  • PUBLISHER
  • Authorcreatordesignermanufacture?
  • Titlesubject term?

15
Major challenge 2 Description and
Interpretation
  • Biography
  • Identity
  • Function and construction
  • Temporal and geographical significance
  • History, cultures background
  • Social and cultural context
  • see examples

16
  • owner, or person related to the item
  • e.g., "This dress, bonnet and shawl all belonged
    to Marie Eleanor Bente who married Gerhart Henry
    Albers in 1865.
  • ... ... Gerhart Albers served in the Union Army
    during the Civil War and acted as a translator
    for German speaking troops. His name is inscribed
    on the Soldiers and Sailors Monument on Public
    Square in Cleveland."
  • e.g., "Fan gift of Ben Frost in memory of Carolyn
    Frost."

17
  • significance of patterns, colors, customs, etc.
  • e.g., "On the center front of this red silk satin
    coat is embroidered a puzi with a mandarin duck,
    emblem of a seventh-degree civil official"
  • e.g., "A bride was considered an 'empress' on her
    wedding day, and quasi-official bridal attire
    often had imagery adapted from Manchu court
    costume, including the imperial dragon and the
    phoenix, fenghuang, associated with the empress."

18
  • style history
  • e.g., "Dresses in this style, with knee-length
    fronts of the bodice flowing into the polonaise,
    are illustrated in 'The Queen' for October, 1871,
    and continue through to 1873. The applied band on
    the skirt appears in 'Le Follet' in March, 1872
    and 'The Queen' for July, 1872.

19
Major challenge 2 (CONT.) Description and
Interpretation
  • (MARC) 5xx NOTES
  • 500 (general note), 508 (creation/reproduction
    credits note), 520 (summary, abstract,
    annotation, scope note), 535 (location of
    originals/duplicates note), 541 (acquisition
    note), 561 (provenance note), and 585 (exhibition
    note), ...
  • DCDESCRIPTION
  • DCRELATION
  • (VRA Core) RELATED WORK, RELATIONSHIP TYPE,
    MEASUREMENTS, TECHNIQUES, MATERIAL, REPOSITORY
    NAME, REPOSITORY PLACE, NOTES

20
Major challenge 3 Representation of Subjects
  • Ofness and Aboutness
  • Various ways to access
  • chronological, geographical, cultural influence,
    style/group name, ...
  • SUBJECT
  • KEYWORD
  • NATIONALITY/CULTURE
  • STYLE/ PERIOD/ GROUP/ MOVEMENT
  • MATERIAL

21
Desired Elements in a record (I)
  • 1) Registration Information
  • accession information,
  • nature of the item,
  • patent information,
  • credit,
  • source/donor,
  • owner(s),
  • mode in which the item was acquired,
  • primary designers and manufacturer,
  • dates,
  • exhibition history, etc.

table1
22
Desired Elements in a record (II)
  • 2) Descriptive Information
  • type,
  • style or particular culture influence,
  • accessories and parts,
  • dimension,
  • dye(s),
  • fabric,
  • pattern,
  • surfacing and technique, etc.

Table 2
23
Desired Elements in a record (III)
  • 3) Subject/Topic Information
  • subject terms that indicate
  • the function of a costume,
  • its primary cultural influence,
  • its period of fashion design, and
  • notable terms beyond a general description.

Table 3
24
My Opinion
  • In general, existing metadata standards are
    primarily designed for document and document-like
    objects and for limited types of objects.
  • They have not progressed enough to include much
    of the key information related to a historical
    fashion object.

25
USMARC (in use with AACR2)
  • Provides an exhaustive format for description
    (e.g., uses various notes, differentiates
    various subject heading sources).
  • However, its use requires a great deal of time
    and professional skill. (Sample record)
  • Important fields for authorship, title, and
    publication information are difficult to apply.
  • (This point also applies to other two formats.)

26
Dublin Core
  • Provides an easy application to create minimum
    level records.
  • But, for the fashion collection, it needs to
    supplement more descriptive elements. (sample
    record)
  • (may be true for any non-document or
    non-document-like collection.)

27
VRA Core
  • Its treatment of a variety of specific elements
    matches fashion characteristics better than the
    other two formats.
  • Also needs some enhancement/ supplement work.

28
Revised VRA Work Description Categories
  • Categories added SECONDARY MATERIALS, QUANTITY,
    COLOR, STRUCTURE.
  • Revised CREATOR and ROLE
  • Sub-categories added PROVENANCE, CITATIONS,
    CONSERVATION, etc. in NOTES
  • Categories further divided NOTES, SUBJECTS
    (see a sample record)

29
Research Outcomes
  • A Template for cataloging
  • circe.slis.kent.edu/mzeng/mtech/vratemplate.html
    demo
  • Revised VRA Core Work Description Categories
    (linked through the template)
  • Mapping tables
  • Revised VRA Core --USMARC
  • Revised VRA Core --DC
  • (indicated under each categorys definition
    built in the template cannot completely
    automatic mapping)

30
Acknowledgment
  • OCLC
  • KSU Museum
  • KSU New Media Services
  • my proof-reading friends
  • JASIS referees
  • Dr. Linda Hill
  • Dr. Richard Rubin

31
Full report _at_
  • JASIS 50(13)
  • Annual Review of OCLC Research website (coming
    soon) or
  • www.slis.kent.edu/mzeng/OCLCreport/cover.html
    link
  • Marcia Lei Zeng
  • Research supported by OCLC
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