Wide Area Workflow WAWF

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Wide Area Workflow (WAWF)
Eric Ferraro Navy SPS/WAWF PMO
Eric.ferraro_at_navy.mil
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Wide Area Workflow
Lower prompt pay interest penalties
Lower DFAS processing fees
Increase document visibility
Instill standard processes
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DoN WAWF Metrics
Navy WAWF Goal 100 By End of FY08
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Implementation Strategy FY07

• Navy WAWF Mandate jointly signed by DASN and FMO
  16MAR07
• Focus on OnePay Acceptance Vouchers / Invoices
  Navy-wide, Tuition Reimbursements and manual
  transactions
• Deploy WAWF system changes in v3.0.12 (scheduled
  for Aug 2007)
• Allow full processing of Performance Based
  Payments, Commercial Item Financing Payments,
  Multiple ACRNs per CLIN, Fast Pay, Grants and
  Miscellaneous Pay (v3.0.12)
• Integrate/update WAWF interfaces with Navy
  Accounting systems (STARS HQ/FL, logistical
  systems (ILSMIS) and management information
  systems (FIS)
• Coordinate with Navy ERP to transition users
  from WAWF to Navy ERP (pilot location is
  NAVAIR)
• Migrate users from WinS/ECS and EDI to WAWF

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Implementation Update

• Navy sites being trained or implemented July-Sept
  2007
• Secretary of the Navy Administrative Staff
• WAWF Road Show (FISC FISC Customers)
• Fleet Activities (Atlantic Pacific)
• Naval Tuition Assistance Educational Institutions
• SPAWAR
• SSP
• With exception of NAVFAC Construction invoices
  and sites using Wins/EDI (shipbuilding contracts)
  all Navy functionality will be implemented by 1
  October 2008.

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Look for a WAWF Routing Table in Section G
Payment Instructions
Helpful Hint
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Utilize WAWF Functionality to Send E-mail
Notifications to your Acceptor
Helpful Hint

• Users have ability to send
• notifications to additional e-mail
• addresses following an action.
• E-mail addresses are saved for
• future use after submitted.

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Understanding WAWF Status Codes
Helpful Hint

• Submitted Has been created by Vendor awaiting
  initial Government action also reflected
  following Vendor recall and resubmission
  ("Resubmitted")
• Inspected Has been inspected is in the
  Acceptor's "inbox" awaiting action
• Accepted Has been accepted and is either in the
  Certifier's folder (if in the workflow) or in the
  Pay Office
• In-Process Cost Voucher has been reviewed by the
  DCAA Reviewer
• Approved Cost Voucher has been signed by the
  DCAA Approver and is in the Pay Office
• Pre-Certified Has been reviewed by a Local
  Processing Office Reviewer
• Processed Has been processed by the Pay Office
  and is within the Entitlement System. A
  "Processed" document will be archived after 120
  days

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Helpful Hint
Understanding WAWF Status Codes (cont.)

• Resubmitted Has been corrected by the Initiator
  and resubmitted for action (only seen following a
  rejection)
• Certified Has been made recallable to the Local
  Processing Officer by DFAS for ecoding or
  correction
• RejectedHas been sent back to the Initiator by
  the Government
• Hold Has been placed in the Hold Folder. No
  action has been taken
• Void No user can take action on this document.
  Will be archived after 30 days
• Suspended Is placed into Suspended status by the
  payment system via an EDI 824 or by the Pay
  Official

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Navy WAWF Points of Contact
Navy WAWF Project Director Eric
Ferraro Eric.Ferraro_at_navy.mil Navy WAWF
Policy Juan Arratia Juan.arratia_at_navy.mil DoN
WAWF Project Office Melissa Ho Universal
Consulting Services [phone], ext
206 melissa_at_universal-inc.net Navy WAWF
Assistance Line 1-800-559-9293