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College Information System Update NC Association of Community College Business Officers March 10, 20

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NC Association of Community College Business Officers. March 10, 2003. Saundra W. ... N.C. Community College System. North Carolina Community College System ... – PowerPoint PPT presentation

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Title: College Information System Update NC Association of Community College Business Officers March 10, 20


1
College Information System UpdateNC Association
of Community College Business OfficersMarch 10,
2003
  • Saundra W. Williams, Ed. D.
  • Vice President for Administration
  • N.C. Community College System

2
College Information System Update
  • Project Timetable
  • Current Status
  • Issues
  • Resolution Process
  • Key Decisions and Dates

3
College Information System Update
  • Project Timetable
  • Phase 2A
  • Phase 2B
  • Phase 2C

4
College Information System Update Project
Timetable
  • Phase 2A go live
  • Financial (GL, AP/PU) July, 2002
  • Human Resources January, 2003
  • Student (rescheduled) summer, 2004 (for fall,
    2004 term)

5
College Information System Update Project
Timetable (cont.)
  • Phase 2B go live
  • Financial (GL, AP/PU) July, 2003
  • Human Resources January, 2004
  • Student (rescheduled) spring 2005 (for summer
    fall, 2005 terms)

6
College Information System Update Project
Timetable (cont.)
  • Phase 2C go live
  • Financial (GL, AP/PU) July, 2004
  • Human Resources January, 2005
  • Student (rescheduled) spring 2006 (for summer
    fall, 2006 terms)

7
College Information System Update
  • Current Status
  • Phase 2A
  • Phase 2B
  • Phase 2C

8
College Information System UpdateCurrent Status
- Phase 2A
  • Re-planning training and implementation for Phase
    2A student
  • Meet with Phase 2A college Project Managers on
    April 10th

9
College Information System UpdateCurrent Status
- Phase 2B
  • Training for Financial go live continuing
  • Final Decision by May 15th
  • Human Resources go live in January, 2004
  • Meet with Phase 2B college Project Managers on
    April 8th

10
College Information System UpdateCurrent Status
- Phase 2C
  • Planning Sessions with College Project Managers
    (April / May, 2003)
  • Campus Implementation Team
  • Equipment Requirements
  • Training
  • Project Management
  • Alphanumeric Systems meeting with colleges to
    assess equipment needs

11
College Information System Update
  • Issues
  • Cash- AR/CR
  • Financial Management Reporting
  • Human Resources

12
College Information System Update Issues (cont.)
  • State Auditors Office
  • State Controllers Office

13
College Information System Update
  • Resolution Process
  • Requirements Definition
  • Analysis, Design, Programming
  • Implementation Testing
  • Acceptance

14
College Information System Update Resolution
Process
  • AR/CR Requirements Definition
  • Build Teams Workgroups
  • AR/CR
  • Finance (GL)
  • Financial Aid
  • ACS Datatel Consultants
  • System Office Finance Bus. Div.

15
College Information System Update Resolution
Process (cont.)
  • AR/CR Requirements Definition - Business
    Objectives
  • Cash basis AR/CR system that reports revenue
    when payments are applied to invoices.
  • Create Automated GL entries based on cash
    reporting

16
College Information System Update Resolution
Process (cont.)
  • AR/CR Analysis, Design, Programming
  • Datatel Consultants, senior analysts
    programmers
  • Based on Approved Definition of Requirements

17
College Information System Update Resolution
Process (cont.)
  • AR/CR Implementation Testing
  • All Phase 1 Colleges
  • Two months including Registration Cycle

18
College Information System Update Resolution
Process (cont.)
  • AR/CR Acceptance
  • Based on Successfully Meeting Requirements
    Through Testing at Eight Phase 1 Colleges

19
College Information System Update Resolution
Process
  • Finance HR Requirements Definition
  • Build Teams Workgroups
  • Finance
  • Human Resources
  • ACS Datatel Consultants
  • System Office Finance Bus. Div.

20
College Information System Update Resolution
Process (cont.)
  • Finance HR Analysis, Design, Programming
  • ACS analysts programmers
  • Based on Approved Definition of Requirements

21
College Information System Update Resolution
Process (cont.)
  • Finance HR Implementation Testing
  • One or more Phase 1 Colleges

22
College Information System Update Resolution
Process (cont.)
  • Finance HR Acceptance
  • Based on Successfully Meeting Requirements
    Through Testing at Phase 1 Colleges

23
College Information System Update
  • Key Decisions and Dates
  • AR/CR
  • Development Plan - Finance HR Requirements

24
College Information System UpdateKey Decisions
and Dates
  • AR/CR
  • March 4 AR/CR Requirements Document Received
    Distributed
  • March 13-14 20-21 AR/CR Workgroup Review
    Requirements Document
  • March 21 AR/CR Requirements Doc. Approved

25
College Information System UpdateKey Decisions
and Dates (Cont.)
  • AR/CR
  • March 31 ACS/Datatel Solution Concept Document
    Received
  • Multiple Solution Options
  • Budgetary Costs and Preliminary Schedules
  • April 1-3 Review of Solution Options by Build
    Team Workgroup
  • April 4 Solution Option Selected

26
College Information System UpdateKey Decisions
and Dates (Cont.)
  • AR/CR
  • November, 2003 Software Delivered to Phase 1
    Colleges
  • Nov. 2003 - Jan. 2004 Implement Test at Phase
    1 Colleges
  • Feb. 2004 Decision re go live for Phase 2A
    student (summer, 2004)
  • March - June, 2004 Implement student system at
    Phase 2A college

27
College Information System UpdateKey Decisions
and Dates (cont.)
  • Development - Finance HR Requirements
  • Feb. - March Prioritize and Plan Critical
    Development Needs
  • March 31 Build Team / Work Group Review (RFP,
    Issues, SCRs) Complete

28
College Information System UpdateKey Decisions
and Dates (cont.)
  • Development - Finance HR Requirements (cont.)
  • April 4 ACS Detailed Plan for Completing
    Development
  • April 25 NCCCS Approval of Development Plan

29
College Information System UpdateKey Decisions
and Dates (cont.)
  • Phase 2B Financial Go Live
  • May 15 Determine Resolution of Required Issues
    for Phase 2B Go Live in July, 2003.

30
  • College Information System Update
  • NC Association of Community College Business
    Officers March 10, 2003
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