The Importance Of Administrative Data for Statistical Purposes: Indonesia Challenges

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The Importance Of Administrative Data for
Statistical PurposesIndonesia Challenges

• Prepared by
• BPS_Statistics Indonesia

October 2008, Shanghai, China
2
Background

• The complexity of statistical development needs
  more sources, whether from census/survey or
  through generating data from administration
  records
• The administative data play important role in
  completing the statistical information and has to
  be one of official statistics

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Administrative Data Why Important?

• Data produced is richful and very strategic
  information due to the continuity, completeness,
  and representation of small area statistics
• Statistics derived from the administrative data
  is intensively used by various government
  agencies.
• Permanent cooperation between Statistics Office
  and Government Agencies dealing with
  administrative data is a key point to guarantee
  continuity of the administrative product

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Administrative Data Weaknesses and Limitations
(1)

• Less in using statistical concept and standard,
  but more on technical and operational approach
  due to the daily practice in delivering the
  public services
• Management / anthorities of administrative data
  do not always have statistical awareness and
  capabilities
• Considering the statistical purposes may disturb
  the mechanism of service delivery

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Administrative Data Weaknesses and Limitations
(2)

• Disconnecting, incomparable, and inconsistent
  data may happen during the change of management
• Data are mostly not collected through solid
  sampling design
• Time coverage and completeness may unpredictable

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Producing Statistics from Administrative Data
Role of BPS

• Processing and accalerating the raw data to meet
  statistical purposes
• Introducing and influencing a better concept,
  classification, standard and system to match with
  international recommendation
• Bridging the producers of administrative data to
  the main users of its statistics
• Tourist arrivals Immigration office BPS
  Tourism culture Department
• Export Import Custom office BPS Trade
  Industry Department

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The Main Administrative DataBPS Experiences

• Export and import
• Foreign Tourist
• Population registration

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Export and Import

• Export and Import data are considered as one of
  the oldest administrative data, though the system
  is improved from time to time
• The following slide depicts the current system of
  export and import data

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FOREIGN TRADE STATISTICS SYSTEM (EXPORT IMPORT)?
Exportir/ Importir
Customs Declaration Documents (PEB / PIB)?
Regional Custom Off.
Branch Office of Custom
Courier (PT Kerta Gaya Pusaka-KGP)?
Tanjung Priok Sukarno-Hatta
Head Office of Customs
Bank Indonesia (Head Office)?
Collected by BPS staff twice a week
Collected by BPS staff twice a week
Standard Concepts (IMTS Rev 2) and Classification
(HS)?
Softcopy Data
Data Processing
Data Processing
Data Processing
Reconciliation
Export SITC, HS, ISIC, Port, Country Import
SITC,HS,BEC Port, Country
Publications Publics
Internal need of Custom Office
Internal need of BI (BOP, Econ Statistics)?
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Foreign Tourists

• The processing of inbound and outbound people
  through the immigration office generates rich
  information such as foreign tourists.
• The following slide shows the definition of
  foreign tourist and the data collection process

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document
BPS
Entry
TPI
Non tourist
Citizen by types of passport
Citizen
tourist
Crew Alien
Crew
Alien by types of Visa / document
Alien
Non Tourist
Immigration Office
E/D Card
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Population Registration

• Based on the Law No 23 in 2006, population
  registration is the responsibility of population
  registration office, under the Minister of Home
  Affair.
• The earlier research funded by USAID in 1973-1977
  indicated that population registration is
  possible but needed additional laws and much
  higher budget, specifically to hire a registrar
  specialist in each subdistrict.

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Registration Process
Regency/Mun (BPS/Minduk)?
RPT/A form
Report to compiled by subdistrict head/KSK
Daily birth, death, migration in a family
Report to Registered by village head
Population by birth, death, migration each
semester
Note RPTRegistrasi Penduduk Tengah
tahun RPARegistrasi Penduduk Akhir tahun
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Other administrative data

• Each line ministry, of course, generates
  administrative data
• Those data are mainly used for internal purposes.
  
• BPS regularly collects administrative data and
  transfer to the statistical format that can be
  utilized by public, then, publishes them in the
  statistical year book as an official statistics
  

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The Main Issue of Administrative Data

• Administrative data do not necessarily
  follows international standard
• Administrative do not cover informal/ illegal
  activities data and tend to under estimate
• Most administrative data have disaggregation to
  sub-national levels (island, province)?

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Managing the Quality of Administrative data

• The quality of administrative data is the main
  objectivie of BPS in cooperation with line
  ministries
• BPS has developed and implemented many MOUS with
  many line ministries in utilizing administrative
  data
• The line ministries always report and inform
  their performances using their administrative
  data
• The weekly meeting of economic ministries uses
  the results of BPS Surveys for cross checking the
  data from the line ministries

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Thank you