Adding a Network Printer to Your Computer

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Adding a Network Printer to Your Computer
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What you need to know...

• You can print to a network printer ONLY if you
  are logged into the network
• When printing to a network printer it may take
  one to three minutes before the printer begins to
  actually print be patient
• If, after printing once, you do not get output
  contact the helpdesk, printing more copies will
  only mess up the printer more

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Available Network Printers

• Elementary/Middle School Area
• Elem. Library - HP1600 Color Printer
• Elem Faculty Use - located in J Karchs Office
• Middle School Office
• Hoefts Computer Lab - HP1220C
• Faculty Lounge

• High School Area
• Faculty Lounge
• North Computer Lab
• South Computer Lab
• HS Library- North Exit Area

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Why Use Network Printing

• Faster - most laser printers print 12 - 16 ppm
  your local printer does 2 to 4 ppm
• Cheaper - laser printers cost under 4 cents per
  BW page, your local printer costs more then 11
  cents per BW page
• Network color printing is much cheaper than local
  color printing
• Resolution - up to 1200 dpi on network printer,
  125 to 300 dpi on local printers
• Maintenance - laser printers dont dry up!

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Installing Network Printer - Step 1

• At your desktop choose START gt SETTINGS gt
  PRINTERS
• A box will appear with a list of your printers,
  select ADD PRINTER

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Add Network Printer - Step 2

• The Add Printer Wizard will appear
• Just Click on NEXT

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Step 3

• Choose the NETWORK PRINTER option
• Choose NEXT

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Step 4

• You must BROWSE to the PRINTER through the
  network
• Click on BROWSE
• Leave the other question as NO

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Step 5

• You must choose the TRSD server - this is the
  network that all teachers and students use
• To choose TRSD double click on TRSD (or click and
  press ENTER)

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Step 6

• You will now see a listing of all available
  network printer you have rights to use
• Double click on the location (printer) you wish
  to add as a printer

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Step 7

• For example, lets add the Teachers Lounge
  printer to our computer
• Double clicking on MS_LOUNGE will bring you to
  the adjacent screen
• Write down the type of printer - e.g. HP5
• Answer NO to the bottom Question and Click NEXT

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Step 8

• Now we need to set up the print drivers on our
  computer remember the type of printer it is
• Click on HAVE DISK

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Step 9

• We now must get the print drivers
• All print drivers are stored at
  g\tech support\drivers
• To go there you must choose browse

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Step 10

• Upon clicking BROWSE an OPEN screen appears
• In the box containing c click on the arrow and
  select g\snapserver\share1
• When g appears in the bottom box click on OK (at
  the top right)

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Step 11

• You now have an exlorer for the g drive
• pull the button down until you see
  tech support
• Double Click on tech support to highlight it and
  open the folder

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Step 12

• Pull the button down until you see DRIVERS
• Double click to open the Drivers folder
• Now pull the button down until you see PRINT
  DRIVERS

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Step 13

• In the PRINT DRIVERS folder
• scroll to the name of the printer you are
  installing (e.g. HP 5M or HP 5P)

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Step 14

• Note the HP 5 (P) folder (P or M does not matter
  here)
• Double click on the folder and a file will appear
  where the File name now lists .inf

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Step 15

• Once the file is inserted in the file name box
  its all down hill!
• Press OK and let the files be installed
• Depending on the printer you may have to answer
  some questions always answer with the default
  choice

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Step 16

• Whatever it asks.. Just keep clicking OK
• Except you do not need to print a TEST PAGE
• Except you do not have to choose the printer as
  your default printer

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Step 17

• For example, this install asks for the name of
  printer again choose the HP 5P option
• Then click next

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Step 18

• For Printer Name you can name it whatever you
  want - usually by location
• Most likely this will not be your default printer
  so answer NO to the bottom question
• Click NEXT

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Step 19

• We recommend you do NOT print a test page just a
  waste of paper
• If you want to though, go ahead, then click
  FINISH
• Yes.. YOU ARE DONE!
• The install may take a minute or two remember
  answer any questions with the default choice.

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Too Use or Choose the Printer ...

• Remember to select the printer from within your
  software
• Go to Filegt PRINT then click on the arrow to
  select the printer
• Good PRINTING!