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New Sales and Use Tax Form ST3 Return


Jet Fuel at Hartsfield-Jackson Airport (Clayton) Hotel rooms, cars and Food/Beverage (Muscogee) ... At .5% (or .005) VC amount. These tax amounts include any ... – PowerPoint PPT presentation

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Title: New Sales and Use Tax Form ST3 Return

New Sales and Use Tax FormST-3 Return
  • Phil Embry
  • April 16, 2009

Why Change the ST-3?
  • Simplicity
  • Consolidate local tax reporting
  • Eliminate exemption worksheet
  • Consolidate MF reporting
  • Accuracy
  • Separate Use tax reporting
  • Consolidate VC calculations
  • Provide Excess tax calculation

Review New ST-3
  • Use hard copy of return instructions and form to
    follow presentation
  • If you have questions
  • Ask during the presentation
  • Email question to us later

ST-3 Return
  • Page 1 - Administration
  • Check boxes top right
  • Sales Tax Number (9 digits)
  • Report Period (ending date only)
  • Name and Address
  • County of Registration

ST-3 Return
  • Tax Summary
  • Page 1 Part A
  • L1 Total Sales (Statewide Gross)
  • L2 Exempt Sales (Exports, MF, Food)
  • L3 Taxable Sales (State, Part B, L1)
  • Tax Detail - Move to Page 2

ST-3 Return
  • Page 2 Part B Sales Table
  • L1 Taxable Sales State (see Part A, L3)
  • L2 City of Atlanta must be separated from
    State and County sales
  • L3 14 Counties with exemptions to tax base
  • Food and beverages (exempt from HOST and some
    LOST counties)
  • Jet Fuel at Hartsfield-Jackson Airport (Clayton)
  • Hotel rooms, cars and Food/Beverage (Muscogee)

ST-3 Return
  • Part B Sales Table
  • L15 21 List other county names, codes, taxable
    sales, rates and tax due
  • L22 If additional counties needed
  • Use Addendum schedule from website (ST Forms)
  • Sum only tax due amount from Addendum page
  • L23 Sum only tax due amounts (State and Local)
    for Tax Summary (Part A, L4)

ST-3 Return
  • Part B Use Table
  • L24 26 List jurisdiction where product used
  • State, City of Atlanta or County
  • List jurisdiction codes (See Rate Chart)
  • L24 - 26 List Reason Codes
  • 01 to county or to city county
  • 02 to county state or to city county
  • 03 to state only
  • 04 to county only or to county city only

ST-3 Return
  • Part B Use Table
  • L24 26 Use Tax Amount
  • Report the Use tax due
  • Product purchase price/fair market value x
    applicable tax rate
  • State 4 less any reciprocal other state sales
    tax paid
  • Local 1 less any reciprocal other local tax
  • L27 If additional counties
  • Use Addendum schedule from website (ST Forms)

ST-3 Return
  • Part B Use Table
  • L28 Sum only tax due amounts for Tax Summary
    (Part A, L5)

ST-3 Return
  • Pre-Paid Local Sales Tax (MF) Schedule
  • Available from DOR website (ST Forms)
  • Must identify ST and Period Ending
  • Fuel Legend with Avg. Retail Sales Rates/Price
  • Report Jurisdiction, Fuel Type, Taxable Gallons,
    Taxable Sales, and Tax Amount
  • Sum Gallons, Sales and Tax amounts

ST-3 Return
  • Part B Vendors Compensation
  • L29 First 3,000 from Sales and Use Tax amounts
    x 3 VC rate VC amount
  • L30 Remaining Sales and Use tax amount
  • At .5 (or .005) VC amount
  • These tax amounts include any Excess tax

ST-3 Return
  • Part B Vendors Compensation
  • L31 Pre-Paid Local tax for On-Road MF
  • See Pre-Paid Local ST Schedule if applicable
  • At 3 of tax amount VC amount
  • L32 State and Local ST on any Off-Road MF
  • This is calculated on ST-3D MF Off-Road Worksheet
    (completed by taxpayer but NOT filed with return)
  • The tax amount is part of Sales or Use taxes
  • At 3 of tax amount VC amount
  • L33 Sum all VC amounts (see Part A, L10)

ST-3 Return
  • Part A Tax Summary
  • L4 Total Sales Tax amount (see Part B, L23)
  • L5 Total Use Tax amount (see Part B, L28)
  • L6 Total Pre-Paid Local tax (see Part B, L31)
  • L7 Total Tax Collected
  • This amount is from taxpayers record system
  • Total sales and use taxes collected in reporting

ST-3 Return
  • Part A Tax Summary
  • L8 Total of L4 L5 L6
  • Calculated tax due
  • L9 Excess tax due
  • Difference between the tax collected and tax
  • L10 Total VC (see Part B, L33)

ST-3 Return
  • Part A Tax Summary
  • L11 Previous Prepaid (Estimated tax amount)
  • Pre-printed on paper returns mailed to taxpayer
  • L12 Current Prepaid
  • This amount could change annually
  • Total Remittance amount
  • Sum of L4 L5 L6 L9 L10 L11 L12 L13

ST-3 Return
  • Data no longer reported on ST-3
  • Penalty, Interest, and Credit Memos
  • PI is calculated on the Assessment Notice
  • Taxpayer can remit PI on return
  • PI will be held as credit and OFFSET against
  • Shown as a credit on Assessment
  • Credits will be refunded
  • No need to retain credits

  • Where do I get Total Taxable State Sales (Part A,
  • Start with Gross sales in the state (L1)
  • Total exempt sales from State Sales Tax
  • Exports, Re-sales, On-road motor fuel sales,
    sales to exempt entities or of exempt products
  • Subtract L2 form L1

  • Why exempt On-road motor fuel sales (Part A, L2)?
  • These are exempt from State sales tax
  • The State sales taxes are paid with the Motor
    Fuel Excise tax report
  • The dealer only reports Local sales taxes for
    these sales on the ST-3

  • Why separate Sales from Use taxes?
  • Most dealers only have sales taxes due
  • Sales taxes apply to the taxable sales at the
    full state and local tax rates
  • Use taxes may not apply to the full tax rate
  • Tax rate is reduced by off-setting credits for
    sales tax paid in other jurisdictions (state or

  • How do I find the Total Tax Collected amount
    (Part A, L7)?
  • This amount is how much the dealer actually
    accrued or collected during the reporting period
  • From their accounting records
  • It includes excess taxes due to the rounding
    differences on small cash sales (Brackets)

  • Why is the City of Atlanta separated from other
    local jurisdictions?
  • Atlanta has its own tax rate (1)
  • Must also report applicable County taxes (Fulton
    or DeKalb) in County Section

  • The Section with Food and Non-Food counties looks
    complicated why is this required?
  • Food sales are exempt from one of the local taxes
  • It must be reported separately from non-food
    sales, taxable at the full local rate

  • I dont think I have Use taxes, what do I do?
  • Only report Use tax if you
  • Withdraw product from tax free inventory for use
  • Import tax paid product for use in GA
  • Paid GA sales tax in one county and use it in a
    higher taxed county
  • Otherwise leave the Use Tax Table blank

  • Where do I get the tax amounts reported for
    Vendors Compensation?
  • Start with Total Tax Collected (Part A, L7)
  • First 3,000 in L29
  • Subtract any motor fuel sales (on or off road),
    balance amount in L30
  • Total On-road motor fuel sales tax in L31
  • Any Off-road motor fuel sales tax in L32

  • If you have other questions
  • Email Hester Howard
  • Any questions received will be posted on FAQ with
    appropriate answers
  • Please read instructions and work through some
  • If you have comments on the presentation, please
    email us. Thanks!