Data harmonisation in the Single Administrative Document SAD European single window project Prospect

1
Data harmonisation in the Single Administrative
Document(SAD)European single window
projectProspects for SEE

• Jean-Luc Delcourt
• TAXUD-C-1

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Structure of presentation

• Single Administrative Document origin, context,
  harmonization dimension, SAD reform ...
• Electronic Customs in the EU
• Single Window in the EU
• International standards
• Prospects for SEE

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SADOrigin

• The 1980s
• Multiplicity of documents (then more than 200) to
  cover
• Different Customs procedures
• In different countries
• For different modes of transport
• Need for simplification and rationalization of
  Customs declarations processes.

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SADContext and objectives

• The SAD
• Rationalizes and reduces administrative
  documentation
• Ensures openness in national administrative
  requirements
• Reduces amount of data
• Standardizes and harmonizes data

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SADStandardizes and harmonizes data

• Use of common codes for as many data elements as
  possible
• Trader identification numbers (boxes 2, 8 ...)
• Delivery terms (box 20)
• Nature of transaction (box 24)
• Preference codes (box 36)
• Procedure codes (box 37 partially)
• Valuation method code (box 43)
• Special mentions (box 44 partially coded)
• Tax types (box 47)
• Mode of payment (box 47)
• Warehouse identification (box 49)
• Guarantee (box 53)

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SADStandardizes and harmonizes data

• As far as possible international standards
• Country codes (iso alpha 2 codes ISO
  3166-derived) (Boxes 15, 17, 21, 34 ...)
• Currency codes (box 22 ISO 4217))
• Modes of transport (boxes 25 and 26 UN-ECE rec.
  28)
• Customs offices (box 29, 51 UN LOCODE -
  partially)
• Package codes (box 31 UN-ECE rec. 21)
• Commodity code (box 33 HS code)
• Documents identification (boxes 1, 40, 44,
  partially 1001 Edifact codes)
• ...

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SADGeographical scopeLegal instruments

• Used in the EU and EFTA since 1.1.1988
• Community level Customs Code and its
  Implementing Provisions (Reg. 2913/92, Reg.
  2454/93)
• International level Conventions on
  Simplification of Formalities and on Transit

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Evolution so far

• Designed originally as a first step towards
  abolition of formalities in the EU, it has now
  virtually disappeared for intra EU trade since
  the 1993 internal market
• 30 countries use it within a common legal
  framework (18 in 1988)
• Many countries use forms copied or inspired by
  the SAD (i.e. through ASYCUDA)

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Brief summary

• The SAD replaced about 200 different forms in the
  18 original user countries
• Through data reduction and standardisation, the
  SAD reduces traders and Customs workload
• The SAD as a form is more and more often replaced
  by EDI systems
• The harmonisation effort achieved to set up the
  SAD facilitated the introduction of the current
  EDI systems

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Developments after 1988

• G7 gtgt WCO data model
• Widespread computerisation of customs
  declarations systems
• Development of EU Electronic Customs Project
• Need to harmonize further data and codes in the
  perspective of more computerisation and more
  integration of Customs declaration systems
• SAD Reform

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SAD Reform

• Implementation on 1.1.2007(Some Member States
  applied it earlier)
• Reduction of data requirements by 26
• Reduction of optional requirements by 43
• Non-coded data at Community level greatly reduced

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SAD Reform (2003-2007) DATA CODING Average
ALL PROCEDURES70 reduction of non-coded data
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SAD Reform DATA SET (AVERAGE ALL
PROCEDURES)Overall reduction of data
requirements by 26Overall reduction of Optional
elements by 43gt Publication of national data
and coding where no harmonisation possible.
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SAD Reform Implementation

• IMPLEMENTATION TEXTS
• Publication of reg. 2286/03 on 31 December 2003
• Implementation date on 1.1.2007
• Some Member States applied it earlier

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Electronic customs EU Project Stage 1

• Stage 1
• Builds on existing work, notably NCTS and work in
  the field of risk management
• It creates the foundation for an electronic
  customs declaration environment by adding ICS,
  ECS and NCTS-TIR to the existing NCTS.
• Provides aspects of the EU electronic customs
  vision which also address trader concerns
• Economic Operators' Registration and
  Identification System,
• Authorised economic operators (AEO),
• This work is on-going Objective Fully
  operational by 2009.

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Electronic customs EU Project Stages 2 and 3

• Stage 2
• More ambitious aspects of the electronic
  environment to lead to
• Completion of a fully automated export and import
  system (AES and AIS),
• Completion of the Integrated Tariff Environment
  (ITE).
• EU Customs Information Portal
• Some preparatory work will begin during the
  earlier stage, the aim would be for the main
  developmental, testing and implementation to be
  after 2009.
• Stage 3
• Single Window project. This would put in place
  the final elements foreseen in the electronic
  customs initiative

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Single window in the EU

• What To enable economic operators to lodge
  electronically and once only all the information
  required by customs and non-customs legislation
  for EU cross-border movements of goods.
• How
• By fostering the development of national single
  windows systems in all Member States
• By ensuring that national single window systems
  and EU centrally-managed systems operate smoothly
  together.
• Details of Single Window design currently
  discussed within EU.
• Programme coordinated by DG TAXUD.

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International standards

• Wherever possible, all these developments are
  conducted in coherence with international
  instruments such as
• WCO framework of standards WCO data model
• UN-ECE standards and recommendations
• Where this is not possible, the EU links with the
  relevant organisations to maintain those
  instruments.

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Data requirements harmonization from the
perspective of the SAD and its use in the SEE
countries

• By nature, the SAD encourages and presupposes
• Data requirements as harmonized as possible in
  their definitions and representations
• The use of international standards for data and
  codes
• This enables traders to provide export and import
  data to customs at a lower cost Data can be
   recycled 
• from export to import formalities / declarations,
  
• from commercial to Customs documentation.
• This ensures better quality of data for Customs
  administrations.
• The connection and integration of national
  procedures in a coherent pan-European, global
  standards-compliant, modernized framework is
  paramount for the development of the economy and
  the modernization of public systems.

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• THANK YOU VERY MUCH FOR YOUR ATTENTION
• ANY QUESTIONS ?
• Jean-Luc DELCOURT
• TAXUD C/1
• Telephone [phone]
• Fax [phone]
• e-mail Jean-Luc.Delcourt_at_ec.europa.eu
• Web SAD page of TAXUD website