Project Cycle Management and How To Write A Good Proposal Ihab Barakat Projects Analyst QIF 21 Febru

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Project Cycle Managementand How To Write A Good
ProposalIhab Barakat Projects Analyst
QIF21 February 2006
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Project Cycle Management
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• Programming phase
• Analyzing the situation at the national and
  sectoral level to identify problems, constraints
  and opportunities. This involves a review of
  socio-economic indicators, taking into
  consideration the national and donor priorities.
• Identification phase
• Identify ideas for projects and other actions for
  further study. This involves consultation with
  the intended beneficiaries of each action, an
  analysis of the problems they face, and the
  identification of options to address these
  problems.

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• Formulation phase
• Relevant project ideas are developed into
  operational project plans (ex. LogFrame)
  Beneficiaries and other stakeholders participate
  in the detailed specification of the project idea
  that is then assessed for its feasibility and
  sustainability.
• Financing phase
• Financing proposals are examined by the QIF Staff
  and Board. A decision is taken on whether to fund
  the project or not.( see evaluation Procedures at
  the TEP website)

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• Implementation phase
• The project is mobilized and executed. This
  require the design of an implementation plan.
• Monitoring phase
• The systematic and continuous collecting,
  analysis and using of information for the purpose
  of management and decision-making.
• Evaluation Phase
• The sixth and final phase of the project cycle
  during which the project is examined against its
  objectives, and lessons are used to influence
  future actions.

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How to Write and Formulate a Project Document

• Major Points
• 1-Summary of the Project.
• 2- Background ( Statistical Dats on the
  Sector/Institution).
• 3- Identification Of the Project ( why?)
• 4- Logical Framework Approach (LFA).
• ( General Objectives, Project Purpose, Results
  outputs, Activities, etc)
• 5- Target Group
• 6- Sustainability.
• 7- Implementation Plan.
• 8- Estimated Budget.

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We will just talk here about the LFAas a Project
Design and Analysis Tool

• The LFA is an effective technique for enabling
  stakeholders to identify and analyze problems
  (cause effect relationship), and to define
  objectives and activities which should be
  undertaken to resolve these problems.

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• The Overall Objectives of the programme should
  explain why the programme is important to
  society, in terms of the longer-term benefits to
  beneficiaries and the wider benefits to other
  groups.
• The Project Purpose should address the core
  problem, and be defined in terms of the benefits
  to be received by the project beneficiaries or
  target group as a result of utilizing the
  services provided by the programme.

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• The Results (outputs) describe the services to be
  delivered to the intended beneficiaries or target
  group, and it should be possible for project
  management to be held accountable for their
  delivery.
• The Activities - how the projects goods and
  services will be delivered.

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• Objectively Verifiable Indicators (OVIs)
• OVIs describe the projects objectives in
  operationally measurable terms, provide the
  basis for performance measurement. The
  specification of OVIs acts as a check on the
  viability of objectives and forms the basis of
  the project monitoring system. Once the indicator
  has been identified, it should then be developed
  to include brief details of quantity, quality and
  time (QQT), and location.

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• Indicators An example
• Objective Education status improved
• Set quality (the nature of the indicator)
• Enrollment rates increased in this program
• Set target groups (who) women enrollment
  rates increased...
• Set place (where) .... in northern province .
• Set Quantity (how much) .... from X to Y ....
• Set Time (when) .... by the year 2006

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• Ensuring Sustainability
• A project can be said to be sustainable when it
  continues to deliver benefits to the project
  beneficiaries for an extended period after the
  main part of the donor assistance has been
  completed.

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• Thank You