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How to write a competitive proposal for FP6 CEAF, Tallinn, 8 September 2005

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How to write a competitive proposal for FP6? CEAF, Tallinn, 8 September 2005. Willem Wolters ... Part B: the proposal. what, who, when, why, which resources, how ... – PowerPoint PPT presentation

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Title: How to write a competitive proposal for FP6 CEAF, Tallinn, 8 September 2005


1
How to write a competitive proposal for
FP6?CEAF, Tallinn, 8 September 2005
  • Willem Wolters

2
contents
  • characteristics of Framework Programmes
  • from idea to project execution
  • dos and donts

3
Framework Programmes are about
  • strengthening competitiveness of European
    industry
  • promoting research in service of Community
  • contributing to Lisbon agenda

4
Framework Programmes are developed by
  • European Commission
  • European Parliament
  • Council of Ministers
  • NOT by researchers

5
Framework Programmes carried out by whom?
  • contract with European Commission
  • deliverables
  • duration
  • budget
  • project co-ordinator
  • consortium of partners

6
Framework Programmes development
  • best RD at European level
  • support EU policies
  • social-economic relevance
  • exploitation
  • European Research Area (ERA)
  • Lisbon agenda

7
6th Framework Programme evaluation criteria
  • relevance to the objectives of FP6
  • RD excellence
  • strategic impact
  • quality of the consortium
  • quality of the project management
  • mobilisation and effectiveness of resources

8
ready to face a EU-project?
  • why a European adventure
  • resources to invest time and money
  • willingness to co-operate internationally
  • ability to meet many bureaucratic rules
  • are you aware of all relevant information
  • do you have a strategy and supportive team and
    organisation
  • do ambition, capabilities and opportunities
    match

9
why a European adventure?
  • funding
  • contacts and networks
  • knowledge, skills, products, markets
  • contributing to European strategy
  • do you really need a EU-project?

10
relevant information
  • CORDIS
  • National Contact Point
  • experienced colleagues
  • other contacts and networks
  • CEAF and other supportive projects

11
strategy and supportive team and organisation
  • develop a European strategy
  • act as a small dedicated team
  • interest your department, university, company
    etc.
  • invest in knowledge and skills needed

12
matching ambition, capabilities opportunities
  • what do you want to achieve scope and focus
  • what capabilities needed to match ambitions
  • what does FP6 offer and demand to match

13
as an example where are you in the innovation
cycle?
adoption
best practice
take-up, trials
industry driven research
basic research
time
14
from idea to project execution follow the process
  • project idea
  • does the project fit exactly
  • consortium building
  • proposal writing
  • proposal submission
  • evaluation and selection
  • start of the project
  • project execution and follow-up

15
1. project idea
  • prepare a summary
  • which European problem to solve
  • new European approach, why and why now
  • approach and expected results ambitious but
    feasible
  • degree of expected innovation
  • excellence of consortium and its individual
    members
  • potential impact of the project results
  • estimated budget and project duration
  • check with colleagues, core group, NCP etc.

16
2. does the project idea fit exactly
  • does it fit with the work programme / call
  • vision of the work programme
  • overall and specific objectives
  • check the scope of call with NCP or EC officials
  • avoid overlap existing projects
  • European dimension in scope and execution
  • does the instrument fit
  • degree of integration (Please NOTE FP7)
  • alternatives

17
3. consortium building
  • number of partners depends on
  • subject, tasks, project type, minimum three
    partners
  • partners offering complementary expertises
  • various organisation types
  • experienced co-ordinator

18
4. proposal writing
  • Part A proposal submission form
  • A1 summary
  • A2 participants
  • A3 breakdown of costs
  • Part B the proposal
  • what, who, when, why, which resources, how
  • lay out, tables, figures, graphes etc.

19
5. proposal submission
  • consult the call information or your NCP
  • by normal mail
  • hard copy (paper)
  • CDrom/diskette AND on paper
  • by electronic mail
  • electronic proposal submission system (EPSS)
    Online
  • OFFline
  • deadline 17.00 hours means 17.00 hors sharpp

20
6. evaluation and selection
  • eligibility check by European Commission (EC)
  • evaluation by independent external experts
  • shortlist
  • formal consultation of member states
  • contract negotiations
  • contract between EC and co-ordinator
  • modified project description
  • modified breakdown of costs
  • consortium agreement

21
7. start of the project
  • transfer of advance payment
  • kick off meeting
  • technical arrangements (reports, budget etc.)
  • detailing technical description of the project

22
8. project execution
  • project management
  • RD
  • financial administration
  • reporting
  • dissemination and exploitation of project results
  • preparing a new project proposal

23
dos and donts technical description
  • perfect match call topic and proposal scope
  • European impact
  • objectives ambitious and realistic
  • beyond the state-of-the-art
  • consortium excellence and complementarity
  • proposal well structured, well written
  • presentation lay out, tables, graphs etc.
  • summarise and repeat major aspects

24
dos and donts project management
  • a structure fitting type of project
  • clear decision structure and responsibilities
  • effective division of tasks
  • experienced co-ordinator
  • develop guidelines and manuals
  • agree upon communication and exploitation
  • invest in team building
  • be aware for clashes of cultures

25
further information
  • http//www.cordis.lu
  • your National Contact Point
  • CEAF
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