Development, Validation, Implementation and Enhancement of a Voluntary Protection Programs Center of

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Programs
Center of Excellence (VPP CX) Capability for
Department of Defense (DoD)

• Working with the DoD Voluntary Protection
  Programs Center of Excellence (DoD VPP CX) The
  Roadmap to Success

Department of Defense Voluntary Protection
Programs Center of Excellence Operated by
DoD Lead AgentOffice of the Assistant
Secretary of the Army (Installations and
Environment)
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Objectives

• After this presentation you will
• Understand the role of the DoD VPP CX in
  assisting sites VPP implementation efforts
• View the process methodology employed by the
  
• DoD VPP CX to assist nominated sites in
  obtaining VPP Star recognition
• Understand the DoD VPP CX course of action
  using a six phase model
• Describe how to maximize your utilization of
  the DoD VPP CX resources.

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Background

• Defense Safety Oversight Council (DSOC)
  initiative
• VPP chosen for proven mishap and workers
  compensation reductions in private and federal
  sectors
• Army (ASA IE) is lead agent
• Multi-Service and Defense Agency funded
  initiative.
• VPP CX
• Contractor operated
• Baseline VPP assessment and implementation
  support
• Focal point for DoD VPP assistance.

Defense Safety Oversight Council
VPP Center of Excellence (CX)
ARMY Lead / CTC Operated
http//www.vppcx.org
DoD VPP Working Group
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DoD VPP Center of Excellence Mission

• Assist DoD Installation Commanders and Activity
  Directors in achieving OSHA Voluntary Protection
  Programs (VPP) Star Status.

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Process Methodology

• The DoD VPP CX Success Roadmap consists of six
  process phases to assist nominated sites in
  achieving VPP Star recognition.

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Phase I

• Orientation/Engagement
• Provide an overview of VPP and the DoD VPP CX
• Engage key stakeholders in site VPP efforts
• Conduct a Safety Perception Survey
• Begin VPP familiarization training.
• Assessment
• Conduct a baseline assessment of the site
• Provide the site with a gap analysis and
  initial action plan
• Reinforce familiarization with electronic
  tools provided by
• the DoD VPP CX.

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Sample Assessment Schedule
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VPP CX Onsite Evaluation Assessment

• Evaluation consists of
• Opening Conference
• Document Review
• Walkthrough of Worksite
• Employee and Management Interviews
• Gap Analysis and Action Plan Report
• Closing Conference.
• Intended to mirror an OSHA onsite.

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Onsite Walkthrough

• The onsite walkthrough differs from an inspection
• Will attempt to visit all representative areas
• Conduct informal employee interviews in their
  work areas
• Will point out and note significant hazards
• Uncontrolled hazards should be corrected.

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Gap Analysis Report

• The objective of the gap analysis is to
• Educate commanders and site personnel on unmet
  VPP requirements
• Serve as roadmap to obtain VPP certification
• Develop action plans to meet gaps.

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Gap Analysis Contents

• The gap analysis will include (but is not limited
  to the following)
• Injury data
• Analysis of current safety and health management
  against actual activities
• Review of policies and procedures.

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Gap Analysis Outcomes

• The gap analysis process is an INVENTORY of your
  existing programs.
• By using the gap analysis tools the team can
  detect deficiencies in the safety and health
  management system.
• The deficiencies are documented in an action plan
  as
• Goals for corrections
• Recommendations for improvement.

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Gap Analysis Form
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Three Stages of Program Maturity

• Stages require increasing level of detail and
  site involvement
• Stage 1 Initial development of policies,
  procedures, and programs
• Stage 2 Communicate to site and include in
  orientation training
• Stage 3 Full implementation, continue to
  communicate/clarify requirements and
  expectations, continuous improvement.

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Phase II

• Site-specific follow-up support includes
• Follow-up calls
• Scope determination
• Action Plan implementation
• Best practice sharing
• Finding a mentor
• Implementation visits
• Progress reporting to Major Commands.

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Phase II

• The DoD VPP CX offers the following services
• Access to a team of subject matter experts
  through assigned implementation
  lead
• OSHA Challenge Coordinator
• Access to webinars, workshops, training,
  videos, and other web based technical assistance
  http//www.vppcx.org/pw/training.htm
• Access to best practices
• http//vppcx.org/library/best_practices.htm

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Phase II

• The DoD VPP CX provides access to such tools as
• NSC Safety Perception Survey
• OSHA Safety and Health Management e-Tool
• Self Assessment Tools
• Gap Analysis / Action Plan
• VPP Application e-Tool.

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Action Plan Report

• Web-based Action Plan

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Gap Analysis Graphic Summary Report
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Phase III

• The Application e-Tool
• Provides an on-line document filing
  system for each required application element
• Reviewed by HQ and DoD VPP CX subject
  matter experts.

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Phase IV

• The OSHA On-site
• CX is available to conduct validation visit
  as a site nears readiness for application
  submission or the OSHA on-site evaluation
• Provides opportunity for site to dry-run in
  final preparation for OSHA on-site.

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Phase V
Congratulations!
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Phase VI

• Sustainment efforts
• Continued access to the web-based VPP
  Application
• tool (e-VPP tool) for Annual Report
  writing
• Continued communication to ensure sites are
  kept
• current on new tools and resources available
  on the
• DoD VPP CX Web Portal
• Participation in workshops and other training
  events
• Facilitate internal Mentorship efforts and
  best practice
• sharing.

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Summary

• During this presentation we discussed
• The role the DoD VPP CX in assisting sites
  VPP implementation efforts
• The process methodology employed by the DoD
  VPP CX to assist sites with obtaining VPP Star
  recognition
• The DoD VPP CX course of action using a six
  phase model
• How to maximize your utilization of the DoD
  VPP CX resources.

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Questions?