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Microsoft Office Project 2007 Advanced Tips

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Microsoft Office Project 2007 Advanced Tips & Tricks. Keith Wilson, Executive/Senior Consultant ... Use templates or create phases & tasks to adhere to standards ... – PowerPoint PPT presentation

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Title: Microsoft Office Project 2007 Advanced Tips


1
Microsoft Office Project 2007 Advanced Tips
Tricks
Keith Wilson, Executive/Senior Consultant Project
Management Practice Inc.
2
Microsoft Office Project 2007 Advanced Tips and
Tricks
Improved Business Results
3
What is a project?
  • A Temporary Endeavor
  • Undertaken to Create
  • a Unique
  • Product or Service

PMBOK
4
What makes a project fail?
  • Project goals are not known or understood in
    specific and measurable terms
  • Not enough detail in the project plans, leading
    to insufficient time allocated to achieve goals
    and inadequate budget and/or other resources
  • No risk analysis
  • Scope creep
  • Lack of buy-in

5
Failing to Plan is Planning to Fail
  • The bottom line on failed projects
  • 51 of all projects come in over budget or run
    past the original deadline
  • 15 of projects fail altogether
  • 55 billion wasted on failed projects in U.S.
    alone!

Can your business afford the cost of failed
projects?
Source The Standish Group, CHAOS Chronicles,
2003
6
Why is Project Management Important?
  • Align activities to achieve your organizational
    goals
  • Clearly define project activities vs. daily
    ongoing tasks
  • More adaptable to changes and customer demands
  • More effective focus on deliverables
  • Doing more with less more efficient resource
    utilization
  • Produces faster response and turnaround times
  • Provides a better approach on dealing with
    unique, temporary, and complex endeavors
  • Better able to deal with scope, time, and
    resource constraints

7
Constraints Operations Have to Live By
OfficeProject 2007
Managing your constraints
8
Getting Started Get productive quickly
  • How does the project start date affect the
    schedule?
  • How do I adjust project options?
  • How do I use change work time?
  • How can the Project Guide help?
  • How can I save time and ensure consistency across
    multiple projects?

9
Demo Getting Started
10
What We Discussed Getting Started
  • Setting the project start date
  • Adjusting project options
  • Changing work time
  • The Project Guide
  • Using Templates

11
PLAN Effectively Manage Understand Schedules
  • How can I determine the factors that are
    affecting task dates and easily trace the source
    of issues?
  • How do I leverage existing task lists from
    Microsoft Office Excel and Microsoft Office
    Outlook?
  • How do I create a work break down structure?
  • How do I manage multiple projects?
  • How do I calculate the Critical Path?
  • How do deadline dates affect the schedule?
  • How do I share resources?
  • How can I gain greater control of resources and
    finances?
  • How do I resolve Resource Conflicts?
  • How can I easily see the impacts of a change?

12
Demo Plan
13
What We Discussed PLAN Effectively Manage
Understand Schedules
  • The factors that affect task dates
  • Leveraging existing task lists from Microsoft
    Office Excel and Microsoft Office Outlook
  • Review- Creating a work break down structure
  • Managing multiple projects
  • Calculating the Critical Path
  • Deadline dates
  • Sharing resources
  • Control of resources and finances
  • Resolving Resource Conflicts
  • See the impacts of a change

14
COMMUNICATE Build professionalcharts and
diagrams
  • How do I experiment with what-if scenarios?
  • How do I create custom columns with graphical
    indicators?
  • How do I quickly access the information I need?
  • How do I create and modify tables and views?
  • How do I highlight cells to convey a different
    meaning?
  • How do I analyze and report project data in
    professional reports and charts?

15
Demo Communicate
16
What We Discussed COMMUNICATE
Buildprofessional charts and diagrams
  • What-if scenarios
  • Creating custom columns with graphical indicators
  • Accessing necessary information
  • Creating and modifying tables and views
  • Highlighting cells to convey a different meaning
  • Analyze and report project data in professional
    reports and charts

17
TRACK ANALYZE Effectively Track Analyze
Projects to Meet Goals
  • How do I update tasks?
  • How do I create or use baseline data
  • How do I track projects according to specific
    needs?
  • How do I easily identify the difference between
    versions of projects?

18
Demo Track Analyze
19
What We Discussed TRACK ANALYZE Effectively
Track Analyze Projects to Meet Goals
  • Updating tasks
  • Creating or using baseline data
  • Tracking projects according to specific needs
  • Identifying the difference between versions of
    projects

20
What are the End Results?
  • Set up plans quickly and easily
  • Communicate more effectively to keep project
    stakeholdersinformed aligned
  • Track analyze to stay on course and resolve
    problems
  • Achieve Your Goals and Meet Challenges
  • Define and understand project costs and compare
    with ROI goals
  • Clearly understand the impact of change in scope,
    time and cost
  • Easy to use tools to track progress and identify
    resolve problems early on
  • Effectively manage project objectives and
    changing requirements to meet or exceed customer
    expectations
  • Quickly develop effective timelines and determine
    if they are realistic
  • Use templates or create phases tasks to adhere
    to standards
  • Easily plan projects and identify constraints to
    obtain buy-in
  • Access share the right information quickly to
    inform and align stakeholders
  • Easily identify and communicate resource types
    and workload needs

21
Summary
Communicate Project Data Effectively
Plan Projects Quickly
Efficiently Track Analyze Projects
22
Questions AnswersKeith Wilsonkwilson_at_pmpracti
ce.comSean Creaghan (877) 585-9909screaghan_at_p
mpractice.com www.pmpractice.comhttp//www.pmp
ractice.com/tnt_form.htmFor a free copy
ofProject Management PowerPoint
Presentations,White Papers, and Microsoft Office
Project Templates
23
Thank You!
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