Health Resources and Services Administration HIVAIDS Bureau Division of Training and Technical Assis

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Health Resources and Services Administration
HIV/AIDS BureauDivision of Training and
Technical Assistance

• National HIV Training and Technical Assistance
  Cooperative Agreements
• And
• Cooperative Agreements Targeting Part D Ryan
  White HIV/AIDS Program Grantees (CATPD)
• Pre-Application Technical Assistance Call
• January 17th, 2008
• 300 -430 PM EST

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Welcome and Introductions

• Steven Young Director of DTTA
• Celia Hayes Chief, Technical Assistance
  Branch
• Stephannie Young HRSA Grants Management
  Specialist
• Brian Feit Project Officer
• Helen Rovito Project Officer

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Call Agenda and Objectives

• Background and Framework
• National HIV Training and Technical Assistance
  Cooperative Agreements (NTTACA)
• Overview and Programmatic Areas
• Cooperative Agreements Targeting Part D Ryan
  White HIV/AIDS Program Grantees (CATPD)
• Overview and Programmatic Areas
• Application Process
• Division of Grants Management
• Contacts
• Questions Answers

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National HIV Training and Technical Assistance
Cooperative Agreement (NTTACA) HRSA-08-087 Brian
Feit, MPA Public Health Analyst Division of
Training and Technical Assistance HIV/AIDS
Bureau Health Resources and Services
Administration
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National Training and Technical Assistance
Cooperative Agreement (NTTACA)- Overview

• These Cooperative Agreements will provide funding
  during Federal fiscal years 2008-2011.
  Approximately 2,400,000 is expected to be
  available annually to fund at least 6 awards
  among the six priority areas with a maximum award
  of 400,000 awarded for any single grant.
• Funding beyond the first year is dependent on the
  availability of appropriated funds for Training
  and Technical Assistance Cooperative Agreements
  in subsequent fiscal years, grantee satisfactory
  performance, and a decision that funding is in
  the best interest of the Federal government.

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National Training and Technical Assistance
Cooperative Agreement (NTTACA)- Priority Areas

• Priority Areas
• AIDS Drug Assistance Programs (ADAP)
• Consumer Development to Respond to Unmet Need
• Electronic Data Collection, Storage and Retrieval
  
• Fiscal Management
• Retention of Clients in Care
• Technical Assistance Resources Guidance,
  Education, and Training (TARGET) Center
• Each application must address a single area.
  Organizations, should they choose, may make
  multiple applications, each addressing a
  different priority area.
• Partnerships, including collaborations and
  subcontracts are allowed, and encouraged.

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National Training and Technical Assistance
Cooperative Agreement (NTTACA)- General
Requirements

• Applicants must
• Coordinate with local grantees and HAB program
  staff
• Use current HAB approved curricula as
  appropriate
• Use multiple methods to deliver technical
  assistance to a larger portion of the Ryan White
  HIV/AIDS Program
• Include follow up evaluation that shows how the
  technical assistance is used by the target
  grantee or organization as part of evaluation
• Use principles of self efficacy in work with
  consumers and
• Provide avenues for technical assistance for
  persons who learn best via self learning or in
  other languages.

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NTTACA Priority Area - ADAP

• The purpose of this technical assistance is to
  see that all ADAPs provide the best quality of
  care possible by providing technical assistance
  to State and Territorial ADAP programs with
  regard to
• 1) program administration including the
  feasibility of using a Pharmacy Benefit manager
  or similar entity  to achieve greater program
  efficiency and effectiveness
• 2) development of a clinical quality management
  program for ADAP services
• 3) the development of systems to provide client
  level data for ADAP clients as required by HAB
• Target Group Part B Grantees

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NTTACA Priority Area Consumer Involvement to
Respond to Unmet Need

• The purpose of this technical assistance is to
  will assist grantees as they work with consumers
  currently in care to reach the hardest to reach
  subpopulations with unmet need and to help link
  them into ongoing care.
• Target Group Part A and Part B grantees that
  have a robust model of unmet need and eagerness
  to work with consumers to fill that need.

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NTTACA Priority Area Client Level Electronic
Data Collection, Storage and Retrieval

• The purpose of this technical assistance is to
  help targeted grantee organizations to collect,
  store, and retrieve client level data for program
  reporting, evaluation, and quality improvement.
• Target Group All grantees funded to provide
  care under the Act.

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NTTACA Priority Area Fiscal Management

• The purpose of the fiscal management technical
  assistance is to assist targeted organizations to
  
• diversify and improve their income streams and to
  
• develop and enhance operational fiscal systems.
• Target Group All grantees.

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NTTA CA Priority Area Recruitment and Retention
in Care

• This technical assistance focuses on improving
  grantee capacity to recruit and retain three
  target groups of persons with HIV disease in
  primary medical care.
• One group must be multiply diagnosed persons with
  HIV
• One group must be rural persons with HIV
• One group must be chosen from among racial and
  ethnic minorities named in section 2693 of the
  Ryan White HIV/AIDS Treatment Modernization Act.
• Target Group The target group for this TA is
  all grantees under the Ryan White HIV/AIDS
  Program.

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NTTACA Priority Area TARGET Center

• This purpose of this cooperative agreement is to
  ensure the TARGET Center is responsive, current
  and useful to programs funded under the Ryan
  White HIV/AIDS Program and to HAB and other
  program staff. The successful applicant for this
  cooperative agreement should be able to support
  the TARGET Center in three key areas the
  website, the content, and exposure.
• While not excused from all of the general
  expectations on page 10, applications in this
  focus area are particularly expected to respond
  to these expectations
• Use multiple and diverse methods to deliver
  technical assistance
• Provide avenues for technical assistance for
  persons who learn best via self learning
• Target Group All grantees and HAB staff.

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• Cooperative Agreements Targeting Part D Ryan
  White HIV/AIDS Program Grantees (CATPD)
• HRSA-08-085
• Helen Rovito, MS
• Public Health Analyst
• Division of Training and Technical Assistance
• HIV/AIDS Bureau
• Health Resources and Services Administration

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Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) Overview

• All of the Cooperative Agreements will focus on
  the information and technical assistance needs of
  programs addressing the medical care of HIV
  infected women, infants, children, youth and
  their families.
• This program will provide funding during Federal
  fiscal years 2008-2010. Approximately 1,000,000
  is expected to be available annually, for each of
  three years, to fund up to three grantees.
• The 1,000,000 will be divided among the three
  focus areas outlined in the previous section,
  with a maximum award of up to 500,000 awarded to
  any focus area. One Cooperative Agreement will be
  funded for each focus area.
• Funding beyond the first year is dependent on the
  availability of appropriated funds for subsequent
  fiscal years, grantee satisfactory performance,
  and a decision that funding is in the best
  interest of the Federal government.

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Cooperative Agreements Targeting Part D Ryan
White HIV/AIDS Program Grantees (CATPD) Priority
Areas

• Priority Areas
• Consumer Development and Training
• Data Assessment for Part D Providers
• Clinical/Program Focus

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CATPD Priority Area Consumer Development and
Training

• Purpose to provide training and other capacity
  building activities to consumers on a range of
  topics that are pertinent to Part D target
  populations.
• Examples of these topics could include, but are
  not limited to consumer leadership, consumers as
  resources in addressing unmet need, building the
  capacity of consumer advisory boards, and
  utilizing consumers as peers in accessing care
  services and/or clinical research.
• Applicants will use current HAB approved
  curricula/materials as appropriate.

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CATPD Priority Area Data Assessment for Part D
Providers

• Purpose to provide intensive, individualized,
  and if needed, on-site data assessment to Part D
  grantees and sub-grantees in order to
  successfully collect, report and analyze client
  level socio-demographic and service utilization
  data, and to apply this data to program planning
  and evaluation efforts, and to quality
  improvement programs.
• Applicant must
• demonstrate experience and expertise in data
  collection/analysis and training competencies
• have the capacity to provide the scope of work
  using agency staff, and not serve as a brokering
  agent.

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CATPD Priority Area Clinical/Program Focus

• The focus of this priority area is to provide
  training and/or technical assistance to Part D
  clinical providers in the form of the following
• Facilitation of the development of detailed
  guidelines for the use of appropriate medications
  in the treatment of women, infants, chrilden and
  youth who are infected with HIV/AIDS, in the form
  of perinatal and pediatric guideline working
  groups.
• Determination of best practices as it relates to
  pertinent Part D topics.

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Type of Award Cooperative Agreements

• Cooperative Agreements are a type of grant where
  the level of government involvement is high.
  Under the cooperative agreement, HABs primary
  role will include, but is not limited to
• Participating in the design, direction and
  evaluation of activities
• Participating in the selection and review of
  evaluation mechanisms
• Reviewing, editing and approving written
  documents, including training curriculum,
  publications, and other resources
• Providing assistance in the management and
  technical performance of activities and
• Ensuring integration into HAB programmatic and
  data reporting efforts.

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Eligibility Who can apply?

• National, regional, and local public and private
  non-profit organizations involved in addressing
  HIV/AIDS related issues on a national scope are
  eligible to apply. Community-based and
  faith-based organizations are eligible to apply
  for these Cooperative Agreement awards.
• Applicants must have a minimum three year history
  of developing and disseminating informational
  materials, providing training or technical
  assistance to HIV/AIDS related organizations and
  constituencies on a national level. The scope of
  work for this Cooperative Agreement must also be
  proposed for a national level.
• Linkages, collaborations and partners are
  encouraged among TA provider organizations as
  long as there is a clearly identified lead

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Application Format(Section IV/Guidance)
Your application should include the following
parts

• SF424 Face Page
• Table of Contents
• Checklist
• SF424A Federal Budget Form
• Line Item Budget
• Budget Justification

• Staffing Plan and Personnel Requirements
• Assurances
• Certifications
• Project Abstract
• Program Narrative
• Work Plans

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Budget

• Your budget has three parts
• SF 424A Form the 5161
• Line-item budget (spreadsheet)
• Narrative Budget Justification

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SF 424A - SAMPLE
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Standard HRSA Budget Categories

• Personnel
• Include all staff to be paid for by this grant.
  
• Fringe Benefits
• Travel
• Equipment
• Supplies
• Subcontracts
• Other
• Indirect

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• Funds cannot be used for
• Subscription or membership dues
• General staff development or training
• International travel expenses
• Construction

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General Budget Advice

• Read the Guidance carefully.
• Use a table, if possible, to present your line-
  item budget.
• Provide a mathematical calculation for all items.
• Provide detailed information on consultants.
• Make sure that all costs listed in the line-item
  budget exactly match budget justification and
  SF424.
• Keep names, titles, and time allocations on
  line-item budget consistent with justification

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Staffing Plan

• Biographical Sketches
• Includes all key staff for this project
• Key personnel are defined as the Program Director
  and other individuals who contribute to the
  development or execution of a project in a
  substantive, measurable way, whether or not they
  receive salaries or compensation under the grant
• Position Name
• Education Experience/Qualifications
• Rationale for time being requested
• Attachment 1 Position Descriptions
• DO NOT INCLUDE RESUMES!

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Project AbstractThe project abstract must be
single-spaced and limited to one page in length.

• Include description of
• Proposed grant project
• Needs to be addressed
• Proposed services
• Targeted Population
• Place the following at the top of the abstract
• Project Title
• Applicant Name
• Address
• Contact Phone Numbers (Voice, Fax)
• E-Mail Address
• Web Site Address, if applicable

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Program Narrative

• It is not necessary to complete a program
  narrative for the Application Form 5161-1.
• Six Parts
• Justification of Need
• Response Methodology and Work Plan
• Evaluative Measures Outcome Evaluation
• Impact Project Value
• Resources/Capabilities Organizational Capacity,
  Expertise and Experience
• Support Requested Project Budget and
  Justification

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Program Narrative

• Work plan
• Goal(s)
• Objectives
• Key Action Steps
• Person Responsible
• Time line
• Completion Date
• Measurable Outcomes
• Recommend you present in table format
• Review sample provided in the Guidance

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Project NarrativeSAMPLEWork Plan Table
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Tips

• Your Work Plan should include objectives and key
  action steps that are
• SPECIFIC
• MEASURABLE
• ACHIEVABLE
• REALISTIC
• TIME FRAMED!

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Program Narrative

• Organizational Information/ Resources and
  Capabilities
• History and Mission
• Organizational skills or capabilities, two year
  history
• Past performance managing Federal funds at
  national level
• Current performance to manage Federal funds
• Expertise of staff
• Collaborative efforts with AETC and pertinent
  organizations
• Agency budget and percentage of agency funding
• Attachment 3 Organizational Chart

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Attachments

• Attachments are counted toward the 80 page limit.
  See pp. 17-18 of the Guidance.
• Attachment 1 Staffing Plan, Position
  Descriptions, Curriculum Vitas (required)
• Attachment 2 Developed Evaluation Tools
  (optional)
• Attachment 3 Organizational Chart (required)
• Attachment 4 Project Work Plan (required) other
  materials (optional)

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Review and Selection Process

• The Division of Independent Review (DIR) is
  responsible for managing objective reviews within
  HRSA.
• Applications competing for federal funds receive
  an objective and independent review performed by
  a committee of experts (ORC) qualified by
  training and experience in particular fields or
  disciplines related to the program being
  reviewed.
• Applications that pass the initial HRSA
  eligibility screening will be reviewed and rated
  by a panel based on the program elements and
  review criteria
• That the competitive objective review process
  will be based solely on the merits of the
  application.  It is critical that the applicant
  paint a clear picture of the approach and the
  specific work plan proposed and the capabilities
  that the applicant brings to the work.

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Steps to Begin SubmissionApplication Submission
Requirements

• Obtain a DUNS number.
• Visit www.Grants.gov/GetStarted and select
  Request a DUNS Number
• Register with the Central Contractor Registry
  (CCR) at www.ccr.gov
• Register online at www.Grants.gov
• Register your agency
• Register yourself or designee as Authorized
  Organization Representative
• Get authorized by your agency to submit grants
  Get Information on how to register at
  http//www.grants.gov/GetStarted
• Registration can take at least one month
• Start Now!

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Application Submission Instructions

• www.Grants.gov
• Download PureEdge Viewer
• Download Application Package
• Complete it off line
• Upload and submit via Grants.gov

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Application Submission Requirements

• Sections submitted separately narrative, budget,
  and budget justification
• Pay close attention to the size of all scanned
  documents
• You MUST have your authorizing official print
  and sign the face page (SF424), write in the
  tracking number you receive from grants.gov, and
  mail it to the HRSA Grants Application Center as
  described in the user guide

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Application Format Requirements

• The total size of all uploaded files may not
  exceed the equivalent of 80 pages when printed by
  HRSA, approximately 10 MB.
• This 80-page limit includes the abstract, project
  and budget narratives, attachments, appendices
  and letters of commitment and support. Standard
  forms are NOT included in the page limit.
• Applications that exceed the specified limits
  (approximately 10 MB, or that exceed 80 pages
  when printed by HRSA) will be deemed
  non-compliant.

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Application Due Date

• AND, most of all, Be On Time!
• Electronic applications must be received by
• 8 PM, EST, on February 29, 2008 (CATPD)
• And March 3, 2008 (NTTACA).

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Contacting Us

• Program Questions
• Brian Feit (NTTACA)
• 301-443-3478
• Bfeit_at_hrsa.gov
• Helen Rovito (CATPD)
• 301-443-3286
• Hrovito_at_hrsa.gov