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Postage Statement Wizard Mail.dat Web Services

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Title: Postage Statement Wizard Mail.dat Web Services


1
The 1-2-3 of Electronic Postage Documentation
  • Postage Statement WizardMail.datWeb Services

2
Table of Contents
  • Introduction
  • Chapter 1. Getting Access
  • Chapter 2. Customer Support
  • Chapter 3. Methods of Electronic Submission
  • a. Postage Statement Wizard
  • b. Web Services
  • c. Mail.dat
  • Chapter 4. Electronic Submission Process
  • a. Postage Statement Wizard
  • b. Web Services
  • c. Mail.dat

3
Introduction
  • The United States Postal Service is using the
    newest technology to modernize and improve its
    overall efficiency in mail processing and
    delivery. The PostalOne! system that manages
    business mailing transactions is designed to use
    the Internet to streamline the mail acceptance
    process by facilitating the electronic exchange
    of mailing information between you and the
    Postal Service.

4
Introduction
Audience This presentation is for those using
Bulk Business Mail or providing mailing services
to people performing business mailings to reach
their customers Prerequisite Hold a business
mailing account at an acceptance unit And/Or
prepare and present business mailings to an
acceptance unit And/Or provide bulk business
mailing services to their own customers
Assumptions Computer with Internet connection
BMEU Clerk
Mail Preparer
5
Introduction
Manual Completion and Hard Copy Submission of
Mailing Information .
Cartoon
6
Introduction
Manual Completion and Hard Copy Submission of
Mailing Information When you present your mailing
and documents to mail acceptance personnel, they
manually key your postage statement information
into the PostalOne! system and provide you with
a hard copy receipt.
7
Introduction
Electronic Submission of Mailing
Information Using the PostalOne! system over the
Internet eliminates the need to print and
provide a hard copy postage statement with your
mailing. You simply send your mailing
information electronically to the acceptance
unit where it is available when you bring in your
mailing. Once you arrive, acceptance personnel
verify and accept your mail and youre done. You
can view your mailing transaction online any
time. Having online access to your mailing
account also enables you to check your available
funds to ensure you have enough for your mailing.
You can also view past transactions to track your
mailing and cost trends.
Avoid lines
Electronically submit
8
Chapter 1 Getting Access
  • In order to submit your mailing information
    electronically you must first obtain a PostalOne!
    account. To apply for a PostalOne! Account,
    contact your local Business Mail Entry (BME)
    office and make an appointment to preview Postage
    Statement Wizard.
  • At the BME, you can complete and submit the
    application. Upon receipt of the required
    documents, the Postage Statement Wizard
    Application Coordinator for your District will
    send you an email message that will include your
    user ID and password. Youre ready to log into
    PostalOne! www.uspspostalone.com/postal1.

9
Chapter 1 Getting Access
  • Contact your local Business Mail Entry Unit or
    post office
  • They will provide you with the forms that
    constitute the PostalOne! application
  • a. Data Exchange
    Agreement
  • b. Site Administrator
    Designation Form
  • c. PS Form 1357-C
    Customer Request for Computer Access
  • d. PostalOne! Online
    Access Application
  • On PS Form 1357-C, Section B, Line 2 enter the
    following information
  • a. PostalOne! as the Application
  • b. enter MAIL OWNER or MAIL PREPARER
  • c. enter your permit number and permit
    type
  • d. enter the finance number of the BMEU
    or post office to which you will be
  • electronically submitting postage
    statements

10
Chapter 1 Getting Access
  • BMEU or post office personnel will mail the
    completed application to the district Postage
    Statement Wizard Application coordinator
  • Applicant will receive PostalOne! log on user ID
    and password via email

11
PostalOne! Online Access Application
12
Chapter 2 Customer Support
  • Contact your local Business Mail Entry Office or
    contact the PostalOne!
  • Help Desk at 800.522.9085
  • Reference Documents can be obtained at the
    following sites
  • Additional information on Mail.dat is available
    at http//www.usps.com/postalone/guides.htm
  • Additional information on Web Services is
    available at http//www.usps.com/postalone/guides
    .htm
  • Additional information on the Postage Statement
    Wizard is be available at http//www.usps.com/pos
    talone/guides.htm
  • Additional information on IDEAlliance is
    available at
  • http//www.idealliance.org

13
Chapter 3 -- Methods of Electronic Submission
  • There are three methods that allow you to submit
    postage statements electronically
  • Postage Statement Wizard
  • Web Services
  • Mail.dat

Desktop PC
14
Chapter 3 Methods of Electronic Submission
What You Get With Online Access
  • As a Mail Owner (permit holder), you will be able
    to view
  • Balances and Fees for permits

PostalOne! Business Customer Gateway HOME page
Business Customer Gateway Balance Fees page
15
Chapter 3 Methods of Electronic Submission
What You Get With Online Access
  • As a Mail Owner (permit holder), you will be able
    to view
  • Postage transactions
  • Electronic statements submitted online, that
    have not been processed
  • Mail quality reports

Business Customer Gateway Reports page
16
Chapter 3 Methods of Electronic Submission
What You Get With Online Access
  • As a Mail Owner (permit holder), you will be able
    to view
  • Postage transactions and detailed postage
    statements
  • Download finalized postage statements
  • Print your own postage statements receipts

Business Customer Gateway Transactions page
View when user clicks DOWNLOAD
17
Chapter 3 Methods of Electronic Submission
What You Get With Online Access
  • As a Mail Owner (permit holder), you will be able
    to view a listing of
  • Pending Postage Statement Wizard statements
  • The pending transactions are not available to view

Pending Postage Statements Report view
18
Chapter 3 Methods of Electronic Submission
What You Get With Online Access
  • As a Mail Service Provider (agent/preparer), you
    will be able to view
  • Mailing information for the customer mailings
    you are preparing, including
  • postage statements, supporting documentation,
    and other mail status reports

PostalOne! Dashboard
19
Chapter 3a -- Postage Statement Wizard
The Postage Statement Wizard (PSW) is a tool that
provides you a secure way to submit a postage
statement online, through your PostalOne!
account.
Submit from your computer at work or home
20
Chapter 3a -- Postage Statement Wizard User
Profile
  • The typical user of the Postage Statement Wizard
    falls into one or more of the following
    categories
  • Mailer who typically writes or types postage
    statements
  • Mailer who does not use software to generate
    mailing information
  • Mailer who typically mails less than 7000
    annually

Submit from your computer at work or home
21
Chapter 3a -- Postage Statement Wizard
  • All domestic postage statements can be typed into
    the PSW tool and electronically submitted.
  • First-Class Mail Priority Mail PS Form
    3600
  • Periodicals - PS Form 3541
  • Standard Mail - PS Form 3602
  • Package Services - PS Form 3605
  • PS Form 3700 Part A First-Class Mail
  • International
  • No supporting documentation can be typed into
    PSW. You still need to provide hardcopy
    supporting documentation when presenting your
    mail.

PSW Submit a Form page
22
Chapter 3a -- Postage Statement Wizard Benefits
  • Eliminates hard copy postage statements
  • Saves preparation time
  • Rate calculations done by PSW
  • Online verification of information reduces errors
  • Reduces wait times at acceptance units since
  • Postal Service employees do not have to
    manually type in postage statements
  • 24/7 online access to financial information
    reports
  • View print statements as well as receipts

Submit from your computer at work or home
23
Chapter 3b -- Web Services
Web Services provides you another secure way to
electronically transmit postage statements and
supporting documentation.
Computer to Computer file transfer
24
Chapter 3b -- Web Services User
Profile
  • Typical mailer
  • Uses presort software programs
  • Mails medium to large volumes
  • Mails frequently (daily/weekly)
  • However, you must have presort software that has
    PostalOne! Web Services capabilities or has
    technology to produce XML outputs.

Submit from your computer
25
Chapter 3b -- Web Services
  • Postage statements that can be submitted using
    Web Services
  • First-Class Mail Priority Mail - PS Form 3600
  • Periodicals - PS Form 3541
  • Standard Mail - PS Form 3602
  • Package Services - PS Form 3605
  • Supporting documentation that will be generated
  • Qualification Report

Postage Statements
26
Chapter 3b -- Web Services - Benefits
  • Eliminates hard copy postage statements and
    supporting documents
  • Saves preparation time
  • 24/7 online access to financial information
    reports
  • Reduces wait times at acceptance units since
    Postal Service employees do not have to
    manually type in postage statements
  • Enables mailer to develop own browser look
    feel
  • Enables software vendors to provide additional
    value-added customer software offerings
  • Postal Service controlled specification that
    requires no fee for use

27
Chapter 3c -- Mail.dat
Mail.dat is a tool that allows you to
electronically submit files that contain your
mailing information straight from your computer
to the PostalOne! system. Unlike the Postage
Statement Wizard, you do not have to perform data
entry of postage statements through your
PostalOne! account.
http//www.idealliance.org/
28
Chapter 3c -- Mail.dat User Profile
  • Typical user of Mail.dat falls into one or more
    of the following categories
  • Use software programs to prepare and produce
    mailings
  • Performs transportation planning drop-shipping
  • Mails large volumes and complex presorts

Computer to Computer file transfer
29
Chapter 3c -- Mail.dat
  • Postage statements that can be submitted using
    Mail.dat
  • First-Class Priority Mail - PS Form 3600
  • Periodicals - PS Form 3541
  • Standard Mail - PS Form 3602
  • Package Services - PS Form 3605
  • Supporting documentation that will be generated
  • Qualification Report
  • Version Summary Report
  • Customer Mail Report
  • Summary ZIP Destination Report
  • Postage Summary Report

Data Entry Clerk
30
Chapter 3c -- Mail.dat - Benefits
  • Streamlines every aspect of high volume mail
    preparation
  • Eliminates hard copy postage statements and
    supporting documents
  • Reduces administrative costs for printing
    storage
  • Provides dashboard access to all mailing
    activity for multiple accounts
  • Electronically inspects mail files for
    formatting and field requirements

Mail.dat Home page
31
Chapter 4 Electronic Submission Process
  • Postage Statement Wizard
  • Web Services
  • Mail.dat

32
Chapter 4a -- Postage Statement Wizard Process
Log on to PostalOne!
Select a Form
  • Enter
  • Permit
  • User Information
  • Mailing Characteristics

Go to the Appropriate Section
Complete Sections Review
Submit Online
Mailer Presents Mail to USPS
Submit from your computer
USPS Accesses Information in PostalOne!
USPS Accepts and Verifies
USPS Deducts Postage
Step-by-Step Electronic Submission Process
33
Chapter 4a Postage Statement Wizard Process
  • Logon to PostalOne!
  • Click Submit a Form
  • Select Form you wish to complete
  • Enter permit number type
  • Enter piece weight, number of pieces, total
    weight of mailing
  • PostalOne! guides you to appropriate sections to
    complete

34
Chapter 4a Postage Statement Wizard Process
  • Review data entered
  • Read warning messages if any appear on Review
    page
  • Click Submit
  • Make note of confirmation number (also called
    Mailing Group ID)

PSW Confirmation Page
35
Chapter 4b -- Web Services - Process
Send Web Services File
PostalOne!
Customer
Mailer Presents Mail to USPS
Data Available to Mailer for Online Viewing
USPS Accesses Information in PostalOne!
USPS Accepts and Verifies
USPS Deducts Postage
Step-by-Step Electronic Submission Process
36
Chapter 4b Web Services Process
  • Mail owners or mail preparers who wish to submit
    postage statement data via Web Services should
    review the technical specs located at
    http//www.usps.com/postalone/guides.htm
  • Testing with the PostalOne! Help Desk will be
    necessary prior to being able to submit live
    files.

37
Chapter 4c -- Mail.dat - Process
Send Mail.dat file
Customer
Mailer Presents Mail to USPS
Data Available to Mailer for Online Viewing
USPS Accesses Information in PostalOne!
USPS Accepts and Verifies
USPS Deducts Postage
Step-by-Step Electronic Submission Process
38
Chapter 4c -- Mail.dat - File Transfer
About File Transfer
The File Transfer tool lets mail preparers
quickly transmit Mail.dat files to the PostalOne!
system for later verification by the Postal
Service. This reduces, and ultimately eliminates,
paper documentation that is required by the
Postal Service, which results in savings for both
the Postal Service and its customers.
39
Chapter 4c -- Mail.dat - File Transfer
Before Transferring Files
  • Before transferring your jobs to the PostalOne!
    system, it is recommended that you first validate
    your files. This increases the likelihood that
    your jobs will transfer successfully.
  • VERY IMPORTANT Ensure that your computer has
    sufficient memory, according to the chart below.

Job Megabytes vs. Computer Memory
40
Chapter 4c -- Mail.dat - File Transfer
Before Transferring Files
  • Make sure that your computer has the proper Java
    software (known as the JVM).
  • NOTE Some of the latest versions of Microsoft
    Windows (such as XP) do not support the needed
    Java software that the File Validator uses. This
    is evident if you do not see the All folders
    and File Contents of panes on the File
    Validator page. For more information, see the
    section on technical/operational prerequisites
    specifically for software in the Mail.dat
    Technical Guide available on the PostalOne!
    website. Because newer Microsoft operating
    systems (such as Windows XP) no longer support
    some Java software, users with new installations
    of Microsoft operating systems must now install
    Sun Microsystems Java Virtual Machine 1.4.2 or
    greater on their browsers. If you do not do this,
    the PostalOne! functions for file validation and
    manual file transfer will not work. The Batch
    Processor has a different requirement.

41
Chapter 4c -- Mail.dat - File Transfer
To Transfer Mail.dat Job Files
1. On the left menu bar, click File Transfer. You
may see a File Transfer Disclaimer stating that
the information you are about to submit is true
and can be monitored. To proceed, click I Accept.
The File Transfer page displays the "All Folders"
and "File Contents of" panes. (If you click I Do
Not Accept, you cannot transfer files to the
PostalOne! system.)
File Transfer Certification
42
Chapter 4c -- Mail.dat - File Transfer
To Transfer Mail.dat Job Files (cont.)
2. The "All Folders" pane displays your
computer's local hard drives (usually A, C, and
D). Click the plus sign () next to the drive on
which your jobs are saved. 3. In the "All
Folders" pane, scroll up or down to locate the
folder in which your job is saved.
File Transfer
43
Chapter 4c -- Mail.dat - File Transfer
To Transfer Mail.dat Job Files (cont.)
4. Select the proper folder by clicking the
folder name. The "File Contents of"
pane displays the job header files. NOTE If
the folder containing your job is in a subfolder,
click the plus sign () next to the main folder
to display the subfolders. From the subfolders,
locate and select the appropriate folder. 5. In
the File Contents of pane, select the header
file of the job you want to transfer. NOTE All
files associated with a mailing job are
transferred as a result of selecting the header
file. To transfer multiple jobs simultaneously,
hold down the CTRL key and click the header files
of the jobs one at a time to select them. 6.
Once you have selected the job header file(s),
you can determine the location and name of the
log file, just as you did when using the File
Validator. To do this, click Validation Log File.
By default, the File Validator writes the results
to C\VALIDATION.log.
44
To Transfer Mail.dat Job Files (cont.)
Chapter 4c -- Mail.dat - File Transfer
  • 7. Click Transfer file(s) to begin the transfer.
    A File Transfer Certification page opens.
  • 8. To proceed, click I Accept. While the file is
    transferring, you see a blue status bar beneath
    the File Contents of pane indicating transfer
    progress.
  • 9. After your job has transferred, a message
    indicating the transfer status appears. Click OK
    to close the message and continue working. If you
    are transferring multiple jobs, the transfer
    message appears after each job is transferred.
  • NOTE If you do not click OK to close the
    message, the remaining jobs will continue to
    transfer in the background.
  • 10. To check the status of your transferred jobs,
    click Transfer Summary.

45
Chapter 4c -- Mail.dat - File Transfer
Checking Job and File Upload Status
  • After you have transferred your Mail.dat jobs,
    use the Transfer Summary tool to track the status
    of the mailings. It lists information about the
    status of all jobs and files you have
    transferred, including when they were
    transferred. It also lists detailed error
    messages for files that failed to transfer. Using
    this tool gives you detailed insight into the
    status of your mailings, enabling you as a
    preparer to more effectively communicate job
    status with your customers.
  • To check job and file upload status
  • On the File Transfer page, click
    Transfer Summary. The Job Status page opens.
    Initially, recently transferred jobs may not
    appear. To update the Jobs column, click Refresh.
    In the Job Status column, jobs will either be
    reported as successful, In progress, or
    failed. If your job is reported as failed,
    see the Mail.dat Technical Guide

46
Chapter 4c -- Mail.dat - File Transfer
Checking Job and File Upload Status (cont.)
2. By default, the Job Status page displays the
first eight jobs. To view the next eight jobs,
click Next 8 at the bottom of the page. NOTE
To change the number of jobs displayed per page,
select a number from the Show records list. 3.
To check file upload status, click a Job ID in
the Jobs column or enter a Job ID in the Search
Job ID box, then click Search. (The Job Detail
page displays all files associated with the
selected job, file upload date and time, and
upload status appears. The Completed Job column
will either list the date and time at which a
file was successfully uploaded, or report the
file upload as Failed or In progress.)
47
Chapter 4c -- Mail.dat - File Transfer
Checking Job and File Upload Status (cont.)
  • 4. To view the status of a file's progress, click
    the file name in the File (Click for Errors)
    column. A message box displays error details. For
    an explanation of error messages, check the
    Mail.dat Technical Guide.
  • 5. To continue working, click Close.

48
Chapter 4c -- Mail.dat - File Transfer
Alternate Access to File Transfer Application
If you are unable to access the File Validator
or Transfer tools, e-mail a Mail.dat job or a
manifest file as a compressed WinZip file to
postalone_at_email.usps.gov. The subject field of
the e-mail should include either validation or
insertion to indicate whether the files should
be validated or inserted in the PostalOne!
database. The PostalOne! Help Desk makes every
effort to process files within 48 hours of
receipt. A confirmation e-mail will be sent once
the files have been processed and will include
the result. For submissions that contain
validation errors, the validation log will be
included as an attachment to the confirmation
e-mail.
49
Chapter 4c -- Mail.dat - File Validator
About File Validator
The File Validator checks your Mail.dat files to
ensure that all required fields are populated and
contain the correct character format. It also
checks optional fields for correct character
formatting. Now you will learn how to use the
File Validator feature, which improves the
likelihood that your Mail.dat jobs are successful.
50
Chapter 4c -- Mail.dat - File Validator
Before Validating Files
  • You may wish to change the validation.log file
    location and file name by clicking Validation Log
    File. The default name and location are
    C\VALIDATION.log.
  • VERY IMPORTANT Ensure that your computer has
    enough memory for the size of the file you are
    validating according to the chart below.

Job Megabytes vs Computer Memory
51
Chapter 4c -- Mail.dat - File Validator
Before Validating Files(cont.)
  • Make sure that your computer has the proper Java
    software (known as the JVM).
  • NOTE Some of the latest versions of Microsoft
    Windows (such as XP) do not support the needed
    Java software that the File Validator uses. This
    is evident if you do not see the All folders
    and File Contents of panes on the File
    Validator page. For more information, see the
    section on technical/operational prerequisites
    specifically for software in the Mail.dat
    Technical Guide available on the PostalOne!
    website. Because newer Microsoft operating
    systems (such as Windows XP) no longer support
    some Java software, users with new installations
    of Microsoft operating systems must now install
    Sun Microsystems Java Virtual Machine 1.4.2 or
    greater on their browsers. If you do not do this,
    the PostalOne! functions for file validation and
    manual file transfer will not work. The Batch
    Processor has a different requirement.

52
Chapter 4c -- Mail.dat - File Validator
To Validate Mail.dat Files
  • On the left menu bar, click File Validator. If
    you see a Security Warning pop-up box, click Yes
    to load the File Validator on your system as a
    temporary file. (If you click No, you will not
    load it or be able to use the File Validator).
    The File Validator page opens. It contains the
    All Folders and File Contents of panes.
  • NOTE You can also access the File Validator
    from the PostalOne! home page (http//www.usps.co
    m/postalone/) by clicking Guides Tools, then
    clicking Learn More under the PostalOne! File
    Validator section.

53
Chapter 4c -- Mail.dat - File Validator
To Validate Mail.dat Files (cont.)
2. The All Folders pane displays your
computers local drives (usually A, C, and D).
From the list, click the plus sign () next to
the drive on which your job is saved. 3. Scroll
up or down to locate the folder in which your job
is saved.
File Validator
54
Chapter 4c -- Mail.dat - File Validator
To Validate Mail.dat Files (cont.)
4. Select the proper folder by clicking the
folder name. The File Contents of
pane displays the job header files. NOTE If the
folder containing your job is in a subfolder,
click the plus sign () next to the main folder
to display the subfolders. From the subfolders,
locate and select the appropriate folder. 5. In
the File Contents of pane, select the job
header file you want to validate. NOTE To
validate multiple job header files
simultaneously, hold down the CTRL key while you
select the job files. 6. To begin the
validation, click Validate File(s).
55
To Validate Mail.dat Files (cont.)
Chapter 4c -- Mail.dat - File Validator
  • 7. If your job passes the file validation
    process, a message indicating that the validation
    was successful appears. If your job fails the
    validation process, an error message appears. To
    determine why the validation failed, write down
    the message, then see the C\Validation.log file
    (or the file name and location to which you may
    have changed it). For details about examining the
    validation log file, see Opening the Validation
    Log.
  • 8. Click OK to close the message. If you are
    validating multiple files, the message appears
    after each is done.
  • To perform other functions, click the appropriate
    link on the left menu bar.
  • NOTE If you are validating files from the
    PostalOne! home page, close the File Validator
    window to return to the home page.

56
Chapter 4c -- Mail.dat - File Validator
Saving Validation Results
The File Validator creates a log file by
default as C\VALIDATION.log each time you
perform a file validation. You can customize the
log file's name and location, thus creating a
type of audit trail of all Mail.dat jobs and
providing a quick reference to errors you have
encountered in the past. Over time, you can
identify and correct potential errors before you
begin the validation and transfer process. For
example, you can incorporate the Job ID and date
in the file namecalling it Val1_14Mar07.log to
indicate that it was the first Validation attempt
for March 14, 2007. If you leave the validation
log file as the default, the log information for
the current validation is appended to the end of
the file each time.
57
Chapter 4c -- Mail.dat - File Validator
Saving Validation Results (cont.)
1. To customize the name and location of the log
file when you run the File Validator While on
the File Validator page (for details, see
Validating Files), click Validation Log File. The
Save Validation Log File as dialog box opens. 2.
From the Save in list, select the drive to which
you will save the file. Then locate and select
the folder in which you will save it. 3. Enter
the name of the file in the File name box.
58
Chapter 4c -- Mail.dat - File Validator
Saving Validation Results (cont.)
4. Click Save. If a file of the same name exists
in that folder, you see a prompt asking whether
you want to replace the file. If you do not see
this prompt, proceed to the next step. NOTE The
File Validator does not actually replace the
file. Click Yes to append validation information
to the end of the existing file. A File Transfer
dialog box displays a message confirming the
name and location of the validation file that
will be saved. (To customize the file name or
location, click No.) 5. Click OK. The file is
not actually saved yet. It is saved the next time
you perform the file validation (click Validate
files on the File Validator page).
59
Chapter 4c -- Mail.dat - File Validator
Opening the Validation Log
1. From the Windows Start button, select Run. The
Run dialog box opens. 2. Open the WordPad window
(in the Open box, type WordPad and click OK). 3.
From the File menu, select Open. The Open dialog
box appears. 4. From the Look in box select the
drive (such as C) on which the log file was
saved. 5. In the File name box, type
validation.log, (or the file name to which you
may have changed it when performing the
validation).
60
Chapter 4c -- Mail.dat - File Validator
Opening the Validation Log (cont.)
  • 6. Click Open. WordPad displays the validation
    log file. The newest error messages display at
    the bottom of the file.
  • NOTE A detailed list of errors associated with
    the job you have validated are stored in the
    validation.log file. You may open this file at
    any time to review the error messages and
    troubleshoot commonly occurring problems. After
    opening the validation.log file, print it or
    write down the specific message you are
    interested in, then consult File Validator User
    Manual Troubleshooting Validation Log Errors
    (https//www.uspspostalone.com/postal1/helpfiles/v
    alidator_um/validator_webhelp/validator.htm) for
    possible solutions.

61
Chapter 4c -- Mail.dat - File Validator
Alternate Access to File Validator
If you are unable to access the File Validator
or Transfer tools, e-mail a Mail.dat job
or a manifest file as a compressed WinZip file
to postalone_at_email.usps.gov. The subject field
of the e-mail should include either validation
or insertion to indicate whether the files
should be validated or inserted in the PostalOne!
database. The PostalOne! Help Desk makes every
effort to process all files within 48 hours of
receipt. A confirmation e-mail will be sent once
the files have been processed and will include
the result. For submissions that contain
validation errors, the validation log will be
included as an attachment to the confirmation
e-mail.
62
Chapter 4c -- Mail.dat - Metrics Search
About Metrics Search
The Metrics Search provides access to metrics
that help you identify important mailing trends.
You can use this information to identify ways in
which you can improve your experience using the
PostalOne! system.
63
Chapter 4c -- Mail.dat - Metrics Search
More About Metrics Search
  • For all jobs associated with a specific Job ID,
    Mailing Facility, Status type, or Transmission
    Date, the metrics search lists Transmission
    Dates, Transmission Times, Mailing Facilities,
    Types, File Names, Job IDs, Number of Files, Time
    to Load, File Size, Results, and Mail.dat File
    Versions.
  • For example, you can use it to identify the
    optimal file size and transmission time for
    submitting your jobs. In addition, you can access
    detailed error descriptions, which will help you
    identify common problems and avoid them in future
    file transmissions.

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Chapter 4c -- Mail.dat - Metrics Search
To Search for File Transfer Metrics
  • On the left menu bar, click Metrics Search. The
    Metrics Search page opens.
  • Enter the transfer metrics search criteria
  • Job ID
  • Mailing Facility
  • Status
  • Transmission Date
  • 3. Click Search. The page displays Transmission
    Dates, Transmission Times, Mailing Facilities,
    Types, File Names, Job IDs, Number of Files, Time
    to Load, File Size, Results, and File Versions.
  • 4. To open the Metrics Error Report and read
    error descriptions, click the result code in the
    Result column.

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Chapter 4c -- Mail.dat - Metrics Search
About File Transfer Metrics
The File Transfer Metrics displays transfer
information to help you identify important
trends. You can use this information to identify
ways to improve your experience using the
PostalOne! system. For example, it can help you
identify and later avoid commonly occurring file
transfer problems, which will help increase your
file transfer success rate.
66
Chapter 4c -- Mail.dat - Metrics
Search
To View File Transfer Metrics
  • On the left menu bar, click Metrics - File
    Transfer. The Metrics - File Transfer
    page opens.
  • 2. Enter a starting and ending date for the
    metrics, then select a Report Type
  • Original Jobs Summary Report
  • Original Jobs Summary
  • System Success Rate Report
  • File Transfer Totals Report
  • Average File Size Report
  • Average Load Time Report
  • Postage Statement Revenue Report
  • 3. Click search. The metrics report displays.
  • 4. To quickly locate a specific item, use the
    browser's Find feature (press CTRLF and in the
    Find What box, enter the term, then click Find
    Next).

67
PostalOne! Customer Support
If you have questions or need additional
assistance you may contactyour local post office
or Business Mail Entry Unit.
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