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Getting Things Done: PROJECT MANAGEMENT FUNDAMENTALS

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Title: Getting Things Done: PROJECT MANAGEMENT FUNDAMENTALS


1
Getting Things Done PROJECT MANAGEMENT
FUNDAMENTALS
2
PROJECT MANAGEMENT FUNDAMENTALS
  • What is a Project?
  • A project is a temporary endeavor undertaken to
    create a unique product, service, or result.
  • SOURCE A Guide to the Project Management Body of
    Knowledge, Third Edition, p. 20

3
PROJECT MANAGEMENT FUNDAMENTALS
  • What is Project Management?
  • Project Management is the application of
    knowledge, skills, tools and techniques to
    project activities to meet project requirements.
  • SOURCE A Guide to the Project Management Body of
    Knowledge, Third Edition, p. 23

4
PROJECT MANAGEMENT FUNDAMENTALS
  • In other words
  • Project Management is doing what it takes to get
    things done well
  • In scope
  • On time
  • Under budget

TIME
SCOPE
Quality
COST
5
PROJECT MANAGEMENT FUNDAMENTALS
  • We all do project management all the time.
  • EXAMPLE
  • Trip to Chicago with Matt

6
TRIP TO CHICAGO DECIDING
  • Trip Sponsor (family) decided
  • Why?
  • What (50,000 feet)?
  • Who will lead?

7
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Details Whats in, whats out?
  • Dollars Whats our budget? What will things
    cost?
  • Dates When will we go? When do we need to have
    things done?
  • Detours What happens if we run into problems?

8
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Details Whats in?

9
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Details Whats out?

10
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Details Where will we stay?

11
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Details How will we get around?

12
TRIP TO CHICAGO DEFINING
  • Getting Specific
  • Dollars Whats our budget? What will things
    cost?
  • Dates When will we go? When do we need to have
    things done?
  • Detours What happens if we run into problems?

13
TRIP TO CHICAGO DEFINING
14
TRIP TO CHICAGO DOING
  • Making it happen

15
TRIP TO CHICAGO DASHBOARDING
  • How are we doing for
  • Money
  • Time
  • Scope

16
TRIP TO CHICAGO DEBRIEFING
  • How did it go?
  • What would we do again?
  • What would we do differently?

17
PROJECT MANAGEMENT DECIDING INITIATING
  • Project Sponsor decides
  • Why (how does this fit with mission)?
  • What (50,000 feet)?
  • Who will serve as Project Manager?

18
PROJECT MANAGEMENT DECIDING INITIATING
  • TOOL Project Charter
  • SHORT (1 2 page) document
  • Project Manager
  • Need (alignment with mission)
  • Deliverables
  • Requirements
  • Timeline
  • Cost

19
PROJECT MANAGEMENT DEFINING PLANNING
  • Getting Specific
  • Details Whats in, whats out?
  • Dollars What will things cost? Whats our
    budget?
  • Dates When do we need to have things done?
  • Detours What happens if we run into problems
    Change Management, Risk Management, etc.

20
PROJECT MANAGEMENT DEFINING PLANNING
  • TOOL Project Scope Statement
  • Project Description
  • Product Description (what will be made/built)?
  • Project Phases and Deliverables
  • Scope Includes (Whats in?)
  • Scope does NOT Include (Out?)

21
PROJECT MANAGEMENT DEFINING PLANNING
  • TOOL Project Scope Statement
  • Constraints (what limits are in place? cost,
    time, scope)
  • Assumptions (we assume well be able to…)
  • Dependencies (in order for this to happen, that
    has to happen first)
  • Estimates (timeline, cost)

22
PROJECT MANAGEMENT DEFINING PLANNING
  • TOOL Project Scope Statement
  • Communication (whos responsible for what?)
  • Controls (how will we control change?)
  • Risk Management
  • Stakeholders
  • Signatures

23
PROJECT MANAGEMENT DOING EXECUTING
  • Making it Happen!
  • Keys to successful execution
  • Communication
  • Change control
  • Continuous Attention

24
PROJECT MANAGEMENT DOING EXECUTING
  • TOOL RACI Matrix
  • Who is
  • Responsible
  • Accountable
  • Consulted
  • Informed

25
PROJECT MANAGEMENT DASHBOARDING MONITORING
CONTROLLING
  • How are we doing for
  • Money
  • Time
  • Scope

26
PROJECT MANAGEMENT MONITORING CONTROLLING
  • TOOL Budget Tracker

27
PROJECT MANAGEMENT DEBRIEFING CLOSING
  • How did it go?
  • What would we do again?
  • What would we do differently?

28
PROJECT MANAGEMENT DEBRIEFING CLOSING
  • TOOL Lessons Learned Document
  • List projects 3 biggest successes
  • List areas of potential improvement
  • List strategies for improvement
  • Keep use

29
PROJECT MANAGEMENT PROCESS DIAGRAM
SOURCE A Guide to the Project Management Body of
Knowledge, Third Edition, p. 55
30
PROJECT
MANAGEMENT
  • Initiating
  • Planning
  • Executing
  • Monitoring Controlling
  • Closing

31
PROJECT MANAGEMENT RESOURCES
A Guide to the Project Management Body of
Knowledge (PMBOK) www.pmi.org Web site of the
Project Management Institute www.pmi-mn.org
Web site of the MN Chapter of the Project
Management Institute Monthly presentations on
Project Management
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