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University of Florida ERP Executive Overview March 12, 2003

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471 Days Remaining for Financials Go-Live. 471 Days Remaining for HR ... State University, Columbia College, JCPenny, Blue Cross Blue Shield, Cincinnati ... – PowerPoint PPT presentation

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Title: University of Florida ERP Executive Overview March 12, 2003


1
University of Florida ERPExecutive
OverviewMarch 12, 2003
2
ERP Days to go-live
  • 14 Days Remaining for Portal Go-Live
  • 136 Days Remaining for EPM Go-Live
  • 471 Days Remaining for Financials Go-Live
  • 471 Days Remaining for HR/Payroll Go-Live
  • 1010 Days Remaining for Students Go-Live

3
Vision Statement
  • The University of Florida requires 10 integrated
    systems
  • University Management
  • Vendor Relations
  • Human Resources
  • Payroll
  • Asset Management
  • Sponsored Programs
  • Student Administration
  • Instruction Value Chain
  • Technical Architecture/Infrastructure
  • Alumni and Friends

4
ERP Organizational Changes
  • Combine Purchasing Accounts Payable
  • Combine Human Resources Payroll
  • Combine DSR Offices
  • A centralized ERP/PeopleSoft office
  • Maintain a help desk function
  • University wide training
  • Security maintenance
  • installation of upgrades, fixes, compliance
    releases, application maintenance, etc.

5
ERP Structure
6
UF Staffing Plan
  • Key UF employees from across campus moved onto
    the project in June 2002
  • Participated in the evaluation and selection of
    ERP vendor
  • PeopleSoft conference room pilot and intense
    training in each functional area
  • Recruited and Interviewed functional and
    technical consultants who were brought on as UF
    OPS positions
  • Bearing Point helped develop project plan and
    staff senior consultants in project management
    office, Human Resource and Finance

7
UF Employees
  • University Management
  • Jim Ferrer - Associate Controller 16 years
  • Laura McGill - Business manager College of
    Medicine 17 years
  • Vendor Team
  • Maryann Whitley - Associate Purchasing Director-
    20 years
  • Woody Christie - Associate Purchasing Director
    18 years
  • Monica Thames Lamar - Travel Section Supervisor
    10 years
  • Human Resources
  • Bob Willits - Associate Director of Human
    Resources 28 years
  • Steve Wing - Assistant Director of Human
    Resources 17 years
  • Rita Cowan - Director of Academic Personnel 33
    years
  • Greg Fussell - PeopleSoft Project Lead USF HR
    22 years
  • Mary Alice Albritton - USF Director of Human
    Resources 20 years
  • Payroll
  • Murphy Miller - Assistant Controller/Payroll
    manager 18 years
  • Linda Orfield - Payroll Supervisor 5 years
  • Paul Williamson - SFCC Payroll manager 3 years
  • Sponsored Programs

8
UF Employees
  • Capital Projects
  • Frank Green - Assistant Controller 18 years
  • Randy Staples - Director of Property Records 10
    years
  • Student
  • Linda West Associate Registrar 15 years
  • Elaine Stuckman - Associate Director of Financial
    Aid 22 years
  • Patti Perkins - Student Financial Services
    Supervisor 25 years
  • Communications
  • Diane Craig The Center Supervisor 11 years
  • Auditing
  • Anne Burt - Associate Director, Inspector General
    20 years
  • Training
  • Juanita Reddish 20 years
  • Denise Hodge 15 years
  • Project Manager
  • Fred Cantrell Associate Vice President
    Administrative Affairs 30 years
  • Jennifer Snowden Administrative Assistant 17
    years

9
UF Employees
  • ERP Technical
  • Warren Curry - Associate Director of Information
    Systems 18 years
  • Janice Devlin - Computer Applications Coordinator
    4 years
  • Bryan Cooke - Computer Applications Coordinator
    3 years
  • Christine Schoaff Process and Standards 1
    year
  • Sid Sachs - Senior Programmer Analyst 18 years
  • Lee Stevens - Computer Applications Coordinator
    8 years
  • Carol Cobb - Computer Applications Coordinator
    12 years
  • Jane Thomas - Computer Applications Coordinator
    17 years
  • Chris Davis - Programmer/Analyst 3 years
  • VJ Rao - Senior Programmer Analyst 2 years
  • Stephen Solomon - Computer Applications
    Coordinator 3 years
  • IT Infrastructure
  • Mike Conlon - Director of Data Infrastructure -
    21 years
  • Henry Dai - 7 years
  • Brennan Folmer - 1 year
  • Gautam Das - 2 years
  • Mark Palmer - 17 years

10
UF PeopleSoft New Hires
  • Rene Blum Standard Register Company, New York
    Compensation Board, Lockheed Martin, Toyota,
    Wendys, Norwegian Cruise Line, Portland Metro,
    HealthSouth, Mapco, Quantum FINANCIALS 9
    years
  • Michael Castronovo ING, Association of Clinical
    Research Professionals, Williams Company, Florida
    Institute of Phosphate Research, Toyota Motors,
    American Business Products, AON Consulting, BDO
    Stoy Hayward, Entergy PROJECTS 5 years
  • Lee Catledge Arthritis Foundation,
    USinternetworking, Budget Rent-A-Car FINANCIALS
    7 years
  • Michael Corwin Clemson University, Maryland
    Institute College of Art, University of Notre
    Dame, California State University, Columbia
    College, JCPenny, Blue Cross Blue Shield,
    Cincinnati Bell HR, Student 7 years
  • Peter Christiaans General Motors, Lockheed
    Martin, Tropical Shipping, Bank One, Sunbeam,
    Royal Caribbean Cruises, DynCorp, Six Continents,
    Sunglass Hut, Boston Childrens Hospital Human
    Resources 8 years
  • John Eberhardt Blue Cross Blue Shield, CSX,
    City of Charlotte, CSX Technologies, Barnett Bank
    9 years
  • Peter Eschenbach - PeopleSoft, DePaul University,
    University of Kansas, Medical College of Georgia,
    University of Wisconsin-Milwaukee, Clemson
    University, Vanderbilt University, Ohio State
    University, Fred Hutchinson Cancer Research
    Center
  • Carolyn Foster - PeopleSoft, Ohio State
    University, County of Riverside, California,
    California Department of Transportation, Virginia
    Department of Transportation
  • Bill Freeman Vanderbilt University, Federal
    Express STUDENT/HR/DBA 6 years

11
UF PeopleSoft New Hires
  • Sunil Gedela Shands HealthCare, Dynergy,
    Siemens Medical Systems, Amway, Metamor,
    BellSouth FINANCIALS/HR 6 years
  • Craig Golden UF Foundation, Profit Recovery
    Group, National Geographic, HomeSide Lending,
    Atlanta Gas FINANCIALS 8 years
  • Tim Graham Florida Tile, Red Lobster, Olive
    Garden, Watkins Motor Lines, Home Shopping
    Network SECURITY/ROLES 8 years
  • Charles Hamilton UF Foundation, Profit Recovery
    Group, Sylvan Learning Systems, National
    Geographic, HomeSide Lending 7 years
  • Heather Harty California State University,
    PeopleSoft, Northeast Wisconsin Technical
    College, Polytechnic University, Catholic
    University of America, Northwestern University
    STUDENT FINANCIAL AID 10 years
  • Troy Haynes City of Cambridge, Sallie Mae, ING
    Group, Sylvan Learning Systems, Carey
    International, Aether Systems, e.Spire, Nelson
    Communications, Mahoning County, City of
    Cleveland, City of Colorado Springs, Department
    of Energy, New York University, St. Petersburg
    Junior College FINANCIALS 6 years
  • Sam Humphrey PeopleSoft, U.S. Treasury,
    California State University, Wake Forrest School
    of Medicine, Third Millennium, Home Point, Corio,
    Lancaster County School Systems, North Carolina
    State University WORKFLOW 6 years
  • John Jiang GoldenGate, Sallie Mae, Robert Half
    International, PeopleSoft, Broadvision, Versigin
    DB2 Data Warehouse 6 years

12
UF PeopleSoft New Hires
  • Kevin Ketts SecureWorks, Cox Enterprises, UF
    Foundation, National Geographic, Profit Group
    SECURITY 6 years
  • Greg Marks R.W. Baird, Intersil, State of
    Montana, 21st Century Insurance, City of Fremont,
    Ferguson Enterprises, KPMG, Eckerd, Harris
    Corporation, Anchor Glass Time and Labor 9
    years
  • Heather Maile New York State Workers
    Compensation Board, Underwriters Laboratories,
    General Motors, Pepsi-Cola, Bank One Human
    Resources 6 years
  • Louis Mead Detroit Edison Energy, Tiffanys,
    M.D. Anderson Cancer Center, PricewaterhouseCooper
    s, BDM/TRW, New York Public Library, Barnett
    Bank, Sun Glass Hut, Sports and Recreation -
    PAYROLL AND BENEFITS 8 years
  • Robert Murphy University of Missouri Student
    Administration 4 years
  • Jadhu Nadarajah Chubb Security, Xavor
    Corporation, Reuters Finance PORTAL 2 years
  • Tami Perrielo Fresno State, Columbia College,
    Duke University, University of California,
    University of Missouri, Clemson University, John
    Hopkins University FINANCE, HR, STUDENT -
  • Jason Schober - PeopleSoft, Medical College of
    Georgia, University of Wisconsin-Milwaukee,
    Clemson University, Vanderbilt University,
    University of Louisville, University of Utah,
    University System of Georgia
  • Lillian Selvy Eckerd, Harvard University,
    Atlanta Gas and Light, Inktomi, Milwaukee Public
    Schools, Fairchild Semiconductor, BellSouth, Coca
    Cola, Barnett Bank, Norrell, Union Bank of
    Switzerland, British Telecom HR Benfits,
    Payroll, Time Labor 10 years

13
UF PeopleSoft New Hires
  • Paula Sousa Red Lobster, Olive Garden, Florida
    Tile, CHC, Peace River, Tri-County HR Payroll,
    Benefits, Time Labor 4 years
  • Mark Tabor Oklahoma State University, Watkins
    Trucking Line, Arthritis Foundation, Entergy, US
    Interneworking, E-Trade, HR Block, AIMCO
    Financials 7 years
  • Rita Taylor University of Northern Arizona,
    Merrill Lynch, Boston College, National Grid,
    Port Authority, New York Times, University of
    Waterloo, El Paso Energy HR 5 years
  • Jack Townsend City of Cleveland, AON
    Corporation, Household Finance Corporation, New
    York University FINANCIALS 7 years
  • Christopher Uher Avalon Bay Communities, Hilton
    Hotels, Six Continents Hotels, Exelon
    FINANCIALS/HR 5 years
  • Woody Wood University of Missouri, Grumman
    Aerospace, Motorola, Texas Instruments, NASA,
    Cummings, Allied Chemical, American Red Cross,
    ADM Human Resources 5 years

14
University of Florida ERP Team
  • 405 years of UF experience on the project
  • 207 years of PeopleSoft experience on the project

15
Advisory User Councils
  • Goals
  • Communicate Status
  • Solicit Advice
  • Cross Application Integration Issues
  • Receive PS End-user Training
  • AUC Contributions
  • Future State Business process
  • Workflow
  • Security
  • Reporting/Query Development
  • User Based Training

16
Advisory User Councils Meeting Schedule
17
Advisory User Council Membership
  • Student Financials - 20
  • Financial Aid - 15
  • Admissions Student Records - 25
  • HRMS - 72
  • Communication - 48
  • IT - 22
  • EPM - 28
  • Sponsored Programs - 69
  • Vendor Relations - 44
  • General Ledger - 43
  • Asset Management - 8
  • Projects - 22

18
UF Bridges Organizational Structure
19
UF Bridges Matrix Structure
20
UF Bridges Methodology Overview
  • P-A-T (Phase Activity- Tasks)
  • Planning
  • Fit/Gap
  • Design
  • Enhancements/Data Conversion
  • Development
  • Testing
  • Training
  • Deployment
  • Post Implementation Stabilization

21
UF Bridges Current Project Status
  • Scripted Demos
  • PeopleSoft Purchase
  • Conference Room Pilot
  • University Implementation
  • Hardware Installed
  • Identified Current Interfaces, Feeder,
    Reports
  • Developed Project Work Plans
  • Continuing PeopleSoft Training Classes
  • Documented Current/Future Business
    Processes
  • Conducting Fit/Gap
  • Conducting Configuration

22
UF Bridges Implement Vanilla
23
UF Bridges Key Dates
  • Portal - March 31, 2003
  • EPM August 1, 2003
  • Financials - July 1, 2004
  • HR/Payroll - July 1, 2004
  • Student - July 1, 2006

24
UF Web Portal
  • New service for the University community
  • A single point of entry for university
    information and university work
  • Will be available at http//my.ufl.edu
  • Students registration, records, course
    materials, and student organization information
  • Faculty scholarly information and news of
    research opportunities
  • Staff information and system access relevant to
    their jobs
  • UF home page will remain at http//www.ufl.edu
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