Financial Overview - PowerPoint PPT Presentation

Loading...

PPT – Financial Overview PowerPoint presentation | free to download - id: 14dfaf-YmQ3N



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Financial Overview

Description:

A Student Guide is intended to accompany this course. ... Loan Receivable. 14xxxx. Accounts Receivable. 13xxxx. Investment. 12xxxx. Cash. 11xxxx ... – PowerPoint PPT presentation

Number of Views:221
Avg rating:3.0/5.0
Slides: 74
Provided by: lanac5
Learn more at: http://myhelp.uky.edu
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Financial Overview


1
Financial Overview FI_200 Online Course
2
Financial Overview Introduction
  • This is an online course that introduces the
    basic concepts of the Financial Modules in the
    IRIS System. This course is intended to give you
    a high level overall perspective of finance in
    the IRIS system. It is not intended to be
    specific in any one area.
  • If you have this course listed on your training
    plan, this course is available both via the web
    or classroom training.
  • A Student Guide is intended to accompany this
    course. It provides additional explanation and
    clarification to the information presented on the
    slides. Please refer to the Student Guide as you
    proceed though this course.
  • There is also a Practice Guide available that
    provides all the procedures necessary to practice
    the demonstrations shown in this course in the
    IRIS Training Sandbox and the way you will get
    comfortable with the IRIS system is through
    practice practice practice.
  • The following are the components of the FI_200
    Financial Overview Online Training Course
  • FI_200 Financial Overview Online Training Course
    Simulation FI_200 Financial Overview Student
    Guide FI_200 Financial Overview Practice
    Guide FI_200 Financial Overview IRIS Training
    Notification form FI_200 Financial Overview
    Course Evaluation
  • Important When you have completed this course
    you will need to submit the completed IRIS
    Training Notification form in order to get credit
    for the class.
  • Please also take a moment to complete the Course
    Evaluation and let us know what you liked, or
    didnt like, about this course.
  • Send any comments and suggestions to
    IRISTraining_at_email.uky.edu
  • Remember the Training Sandbox is available 24/7
    for you to practice the exercises contained in
    the Practice Guide as many times as you like.

3
Course Content
  • Unit 1 - UK Processes and IRIS Components
  • Unit 2 - Financial Accounting
  • Unit 3 Funds Management
  • Unit 4 Controlling
  • Unit 5 - Grants Management
  • Unit 6 Business Warehouse Reporting
  • Course Summary

4
Learning Objectives
  • You will understand at a high level
  • UK account structure
  • Financial document parking (JVs) and posting
    (DAVs)
  • Funds Management
  • Grants Management
  • Cost Management
  • You will be able to
  • Display FM, CO, and GM Master Data
  • View Document Information
  • Generate FI, FM, and CO Reports

5
Prerequisites and Roles
  • Prerequisites
  • UK_100 IRIS/SAP Awareness Navigation
  • Roles
  • Financial users of the IRIS system
  • Financial analysts
  • Financial accounting users

6
Unit 1
  • Unit 1 - UK Processes and IRIS Components

7
FI, FM, and CO Integration
8
Postings to General Ledger Accounts
Most FI, FM, and CO documents are created
automatically internally. Some FI documents such
as JVs, Requisitions, DAVs, etc. are created
manually.
9
Key Terminology
IRIS has different names for the same data
depending on the module.
10
Numbering Scheme for Chart of Accounts
11
Unit 2
  • Financial Accounting

12
Financial Accounting (FI)
  • Financial Accounting module has several
    sub-ledgers.
  • Accounts Payable and Accounts Receivable
  • Cost Centers, WBS Elements, Internal Orders,
    Grants
  • Vendors, Capital Projects
  • Data flows from the sub-ledgers into the general
    ledger on a real time basis via a reconciliation
    account.
  • Every financial based transaction entered in IRIS
    needs information such as a Company Code, a
    Business Area, Fund, and a GL Account. Some are
    entered directly and others are derived from
    Master data.
  • Revenue and expense GL items also need a Fund,
    and a CO cost object (Cost Center, Internal Order
    or WBS Element).
  • Business Warehouse is used to display financial
    ledgers by Fund and Grant.

13
General Ledger Account
  • Transactions are posted in FI through the general
    ledger account.
  • A general ledger account has a corresponding
    commitment item in FM and a PCE (Primary Cost
    Element) in CO.
  • General ledger accounts represent the WHAT of a
    transaction in CO.
  • The FM CO Documents are created by FI in the
    background.

14
GL Account Numbering Convention
15
GL Account Numbering Convention
16
Department Authorization Voucher (DAV) Process
Form sent by department, then entered and posted
by accounts payable.
17


Journal Voucher Process
Entered and parked by department then posted by
accounting.
18
Procard Editing Process
Procard re-charges are posted by departments.
The process starts when the Procard is used to
purchase goods instead of a PO
19
Document Types and Number Ranges
Documents are uniquely identified by a document
type and number.
20
Demonstration 2.1
Scenario You want to know the balance for
operating expense accounts for a specific month
and fiscal year to date.
21
(No Transcript)
22
(No Transcript)
23
(No Transcript)
24
Demonstration 2.2
Scenario You need to check the details for a
particular document for your Cost Center.
25
(No Transcript)
26
(No Transcript)
27
(No Transcript)
28
(No Transcript)
29
(No Transcript)
30
Unit 3
  • Funds Management

31
Funds Management (FM) Fund Centers
  • Funds Management is used to organize and track
    revenue and expense in budget format.
  • Fund
  • A self-balancing set of accounts used to budget
    and control costs
  • Identifies source and use of funding
  • Funds Center
  • Represents organizational area of responsibility
    for budgeting revenue and expenses.
  • Derived from Cost Center with one-to-one
    relationship
  • Example Cost Center and Funds Center -
    1012084710 IRIS Project
  • Both Funds and Funds Center can be grouped for
    reporting purposes.

32
Fund Master Data
33
Funds Center Master Data
34
FM Document Journal Report - FMRP_RFFMEP1AX
35
Funds Management Document Journal Report
  • Reports can be customized as needed. They can be
  • Totaled (e.g., Payment Budget field)
  • Subtotaled (e.g., Commitment Item field)
  • Sorted by any field
  • Exported to Excel
  • Emailed to someone

36
Demonstration 3.1
Scenario You need to find out what the functional
area is that is associated with a particular
Funds Center.
37
(No Transcript)
38
(No Transcript)
39
(No Transcript)
40
Demonstration 3.2
Scenario You would like to see the documents
entered for a fund center and then manipulate the
report data.
41
(No Transcript)
42
(No Transcript)
43
(No Transcript)
44
(No Transcript)
45
(No Transcript)
46
(No Transcript)
47
(No Transcript)
48
(No Transcript)
49
(No Transcript)
50
(No Transcript)
51
Unit 4
  • Controlling

52
Controlling (CO)
  • Used primarily for internal, managerial
    reporting.
  • Controlling Area is an organizational unit in
    which all cost centers and all internal orders
    are assigned.
  • UK has one controlling area UK00
  • Most transaction processing occurs outside the CO
    module but integrates with CO.
  • Materials Management (requisitions, purchase
    orders)
  • Campus Management (student accounts)
  • Human Resources (payroll)
  • Financial Accounting (JVs, DAVs)

53
Cost Centers and Internal Orders
  • Cost Centers are areas of responsibility in which
    you capture costs.
  • For reporting purposes Cost Centers are
    established in a hierarchy called Cost Center
    groups or Nodes.
  • Costs can only be posted directly to Cost
    Centers, not to Cost Center groups or nodes.
  • Internal Orders
  • Real
  • Physical Plant Division
  • Communications
  • Dining Services
  • Statistical
  • Used for information reporting purposes
  • Postings need a real cost object, such as a Cost
    Center or WBS Element

54
CO Master Data Cost Centers
55
Demonstration 4.1
Scenario You would like to view the printing
supplies GL account postings for your cost center
and see the relevant documents.
56
(No Transcript)
57
(No Transcript)
58
(No Transcript)
59
(No Transcript)
60
(No Transcript)
61
Unit 5
  • Grants Management

62
Grants Management
  • Used to plan and record all funding related to
    Sponsored projects and Federal Ag appropriations.
  • Integrated with other modules via Master data.
  • Posting in the General Ledger (FI) are
    transferred automatically
  • Costs can be posted via Vendor Invoices (MM)
  • Budget is transferred to FM
  • Billing and Payments
  • Manual invoices
  • Resource Related Billing to Grant Sponsors
  • Milestone and Periodic Billing of Grants
  • Posting of incoming payments from sponsors

63
GM Master Data Grant Master Group
64
Demonstration 5.1
Scenario A grant award has been received from a
sponsor. You need to display the grant to find
information about the various master data
associated with this grant
65
(No Transcript)
66
(No Transcript)
67
(No Transcript)
68
(No Transcript)
69
Unit 6
Unit 6 Business Warehouse Reporting
70
BW Web Reporting
Business Warehouse is the long-term solution for
IRIS reporting.
With a data warehouse as its core, Business
Warehouse offers tools for data extraction,
reporting, and analysis delivered Business
Content reports and a web-based user interface
called Business Explorer (BEx). As with other
IRIS modules, the Business Warehouse
implementation will occur in phases.
71
Business Warehouse Courses for End-users
BEX_300 Business Warehouse BEx-Web This course
is intended to familiarize users with the SAP
Business Information Warehouse (BW) Business
Explorer Web Application (BEx-Web)
environment. BEX_305 SAP BW Business
Explorer-Analyzer for Power Users This course is
intended to familiarize users with the SAP
Business Information Warehouse (BW) Business
Explorer-Analyzer (BEx-Analyzer). After attending
this class, participants should be able to
create, run, modify, and save BEx Queries in the
production environment. Participants must pass a
skills test to obtain the Power User Role in
Production. BEX_310 Advanced Power Users This
course will review basic BEx reporting functions
taught in BEX_305 and also cover advanced
functions. Note BEX_305 must be taken before
BEX_310. CM_BEX_300, Campus Management BW Web
Reporting The course will cover the same content
as the regular BEX_300 course, but will be geared
to CM users.  Selected CM data will be used in
queries in the class.
72
Fund Center Balances Budget vs Actual
73
Course Summary
  • You understand
  • FI, FM, GM, and CO Master Data
  • Posting to AP and GL
  • UK account structure
  • You are now able to
  • Display FM, CO, and GM Master Data
  • View Document Information
  • Generate FI, FM, and CO Reports
  • Remember to submit the completedIRIS Training
    Notification form.
About PowerShow.com