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BSBOHS407A MONITOR A SAFE WORKPLACE

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SECTION 1: PROVIDE INFORMATION TO THE WORKGROUP ABOUT OHS POLICIES AND PROCEDURES ... and tribunals whose function is to conciliate and arbitrate on such matters. ... – PowerPoint PPT presentation

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Title: BSBOHS407A MONITOR A SAFE WORKPLACE


1
BSBOHS407AMONITOR A SAFE WORKPLACE
2
WORKSHOP STRUCTURE
  • SECTION 1 PROVIDE INFORMATION TO THE WORKGROUP
    ABOUT OHS POLICIES AND PROCEDURES
  • SECTION2 IMPLEMENT AND MONITOR PARTICIPATIVE
    ARRANGEMENTS FOR THE MANAGEMENT OF OCCUPATIONAL
    HEALTH AND SAFETY
  • SECTION 3 IMPLEMENT AND MONITOR THE
    ORGANISATIONS PROCEDURES FOR PROVIDING
    OCCUPATIONAL HEALTH AND SAFETY TRAINING
  • SECTION 4 IMPLEMENT AND MONITOR THE
    ORGANISATIONS PROCEDURES FOR CONTROLLING RISKS
  • SECTION 5 IMPLEMENT AND MONITOR THE
    ORGANISATIONS PROCEDURES FOR MAINTAINING
    OCCUPATIONAL HEALTH AND SAFETY RECORDS FOR THE
    TEAM

3
ASSESSMENT
  • Assessment for this unit will be based on
  • your workshop participation and contribution
    levels
  • the completion of the learning activities during
    the workshop
  • completion of a final assessment task which will
    be explained at the end of the training

4
UNIT OVERVIEW
  • To complete this unit you must be able to
  • assess, evaluate and monitor safety in the
    workplace
  • conduct hazard and risk assessments
  • consult and involve employees in OHS programs
  • demonstrate clear understanding of your own
    responsibilities with regard to improving safety
    into the workplace
  • know the polices, procedures and legislative
    requirements that need to be implemented to
    ensure workplace safety
  • understand the psychological issues that impact
    on OHS
  • demonstrate understanding of the ways in which
    your organisation's safety practices impact on
    worker satisfaction, loyalty and productivity
    and on customer and stakeholder relations
  • demonstrate your ability to keep accurate OHS
    records

5
SECTION 1 PROVIDE INFORMATION TO THE WORKGROUP
ABOUT OHS POLICIES AND PROCEDURES
  • In this section we will discuss
  • the meaning and application of OHS legislation
  • the costs associated with workplace accidents and
    injury
  • the business implications of good OHS programs
  • the business implications of poor safety practice
  • the OHS responsibilities of the various personnel
    in the organisation
  • the penalties that might apply to managers,
    supervisors and employees and the conditions
    under which such penalties might apply
  • Tools you will develop in this unit of study
    include
  • the ability to source and understand OHS
    requirements and legislation
  • procedures which enable dissemination of OHS
    information
  • the ability to design, develop and manage The
    Duty of Care aspects of an OHS program
  • methods of using consultation and involvement of
    employees to improve safety and to build
    effective workplace relations

6
OCCUPATIONAL HEALTH AND SAFETY
Workplace accidents and incidents are preventable.
  • They occur in a wide range of situations which
    can generally be grouped under causes related to
  • equipment and machinery at work
  • the working environment
  • work methods

Australian workplace accidents result in over 500
deaths and 600,000 compensatable injuries each
year.
7
Compensation claims made for 1998-99 in Australia
and in South Australia (one of our smaller
states).
8
COST SUMMARY
The 4 hazards of work life
9
DUTY OF CARE
  • Principal Occupational Health and Safety Acts in
    the States and Territories contain Duty of Care
    obligations.
  • Duty of Care places into a legal form a moral
    duty to
  • anticipate possible causes of injury and illness
    and
  • undertake prompt actions to remove or minimise
  • causes of harm, so far as is reasonably
    practicable.
  • Duty of Care requirements are administered under
    what is know as Torte (Tort) law.

10
ACTIVITY 1
  • In groups
  • Discuss
  • Record
  • Present
  • 20 minutes

11
THE RESPONSIBILITY CHAIN
12
BUSINESS PRACTICE
  • Legislation, although it can enforce compliance,
    does not always change attitudes.
  • Visible community and worker support for OHS
    initiatives will encourage employer awareness and
    expedite continuing attitude change in employers.
  • OHS is an integral component of cost effective
    business management and the continuous
    improvement cycle which will sustain business,
    making major contributions to the development and
    maintenance of competitive edge.
  • Effective management of OHS is good business
    practice!

13
FOR INTERACTIVE DISCUSSION
  • How can a good OHS program be used by your
    organisation to improve its competitive edge?
  • How does this impact on the security of managers
    and employers?

14
HEALTH AND SAFETY PROGRAMS
15
ACTIVITY 2
  • In groups
  • Discuss
  • Record
  • Present
  • 25 minutes

16
ACTIVITY 3
  • In groups
  • Discuss
  • Record
  • Present
  • 20 minutes

17
OHS INFORMATION
  • There is a requirement on employers, managers and
    supervisors to share OHS information with
    employees.
  • Employee compliance is not possible if employees
    do not have free access to relevant information.
  • Information might come from internal or external
    sources, through formal or informal means.

18
FOR INTERACTIVE DISCUSSION
  • How do you ensure integrity (validity) of
    information?
  • How is OHS information
  • disseminated in your organisation? Is this
    sufficient? Explain.

19
ACTIVITY 4
  • In groups
  • Discuss
  • Record
  • Present
  • 15 minutes

20
SECTION 2 IMPLEMENT AND MONITOR PARTICIPATIVE
ARRANGEMENTS FOR THE MANAGEMENT OF OHS
  • In this section we will discuss
  • the establishment and maintenance of consultative
    procedures and the methods of dealing with and
    resolving issues raised through consultation
  • Tools you will take away from this session
    include
  • understanding of the roles of OHS representative
    bodies
  • strategies for utilising information gathered
    through employee consultation
  • understanding of the benefits of consultation
  • methods of dealing with and resolving issues
    raised through consultation
  • strategies for providing employees with
    information about the outcomes of participation
    and consultation

21
CONSULTATIVE PROCESS
  • What should you consult workers about?
  • their safety needs physical and psychological
  • their training needs
  • safety program development
  • safety improvement needs
  • hazards and hazard assessments
  • audit and assessment results
  • compliance requirements

22
WHY SHOULD YOU CONSULT?
  • Consultation and participation ownership and
    support for initiatives
  • Consultation and involvement motivates employees
    to improve and to contribute to continuous
    improvement
  • Consultation indicates organisational respect for
    and value of employee opinions and experience
  • Employees are the people who know the job, the
    job conditions and the dangers best

23
ISSUES
  • Occupational Health Safety issues come under
    the heading of industrial issues.
  • Employees should have access to internal
    processes which record, resolve and follow up on
    grievances and disputes.
  • Grievances and disputes which cannot be resolved
    in the workplace come under the jurisdiction of
    quasi-judicial bodies and tribunals whose
    function is to conciliate and arbitrate on such
    matters.

24
SECTION 3 IMPLEMENT AND MONITOR THE
ORGANISATIONS PROCEDURES FOR PROVIDING OHS
TRAINING
  • In this section we will discuss
  • the induction and training requirements for an
    effective OHS program

25
INDUCTION AND TRAINING
  • The OHS Act places a requirement on employers and
    organisations to provide effective induction and
    safety training for employees, so that they
    understand and can comply with safety and welfare
    regulations and standards.
  • Induction is the process whereby new employees or
    employees moving from one area/job to another are
    introduced to their jobs, required performance
    standards and to the other personnel in the
    organisation/section.
  • OHS should always form a strong component of
    induction.
  • Training is the process whereby employees gain
    new knowledge and skills which enable them to
    perform competently in the workplace.
  • Training should be on-going, so that competencies
    and information maintain their currency.

26
FOR INTERACTIVE DISCUSSION
  • If a new employee in your organisation had an
    accident, causing injury, in the first week of
    employment what circumstances do you think would
    be investigated?
  • If it was shown that the employee had not
    received an effective induction, who would be
    held responsible for the Duty of Care?

27
ACTIVITY 5
  • In groups
  • Discuss
  • Record
  • Present
  • 30 minutes

28
SECTION 4 IMPLEMENT AND MONITOR PROCEDURES FOR
IDENTIFYING HAZARDS AND ASSESSING AND MONITORING
RISKS
  • In this section we will discuss
  • hazards and risk assessments the possibility
    that specific hazards might cause harm- and
    legislative compliance
  • Tools you will take away from this session
    include
  • understanding of the impact of workplace changes
    on safety procedures
  • strategies for designing, developing standards
    (KPIS) and controls
  • methods of monitoring, evaluating and measuring
    safety systems - continuous improvement
  • problem solving methods suited to the to
    identification of safety system inadequacies
  • strategies for managing stress and ergonomic
    requirements
  • in the workplace

29
THE OHS PROCESS
  • set goals
  • link goals to organisational vision
  • plan
  • develop performance indicators (KPIs) and
    measures
  • design and develop controls
  • monitor and record performance
  • evaluate and assess performance
  • introduce interventions where necessary
  • make improvements and adjust plans where
    necessary
  • give feedback to employees and stakeholders

30
ACTIVITY 6
  • In groups
  • Discuss
  • Record
  • Present
  • 15 minutes

31
THE SAFE WORKPLACE
  • The Hierarchy of Control prioritises
  • preferred options for implementing possible
    problem solutions and controls.
  • It is to be used when determining risk
    elimination and reduction methods.
  • Hierarchy of Control priorities
  • 1. Elimination
  • 2. Substitution
  • 3. Engineering
  • 4. Administration
  • 5. Personal Protective Equipment

32
HAZARDS AND RISKS
  • The hazard management process
  • identify hazards
  • assess the risk of hazard causing injury or
    illness, control the hazard to eliminate or
    minimise the level of risk
  • monitor/review and evaluate the effectiveness of
    controls

33
FOR INTERACTIVE DISCUSSION
  • What do you know about your organisation's risk
    assessment procedures?
  • How often are risk assessments conducted?
  • What personnel are involved?
  • How are results and proposed improvements
    communicated to employees?

34
RISK ASSESSMENT
  • Risk categories

The assessment process maps the risk of a hazard
causing harm against the likelihood of an actual
occurrence. This is matched to the probable
severity (damage rating) of the harm.
35
ACTIVITY 7
  • When you return to your workplace investigate the
    organisational procedures for safety audits and
    risk assessments.
  • Conduct your own risk assessment.
  • Document your findings and use them to develop
    new ideas/improvements.

36
WORKPLACE STRESS
  • We all have and need stress in our lives. In the
    workplace we require sufficient levels of stress
    to motivate performance. Too little or too much
    stress can be harmful.

37
FOR INTERACTIVE DISCUSSION
  • What things at home or at work cause you to feel
    over stressed?
  • What symptoms of stress overload do you
    experience?
  • How do you alleviate stress in your life?

38
FOR INTERACTIVE DISCUSSION
  • How do you determine the levels of stress in an
    organisation and the likelihood that it will be a
    causal factor in injury or disease?
  • Why consider stress at all?

39
FOR INTERACTIVE DISCUSSION
  • What suggestions can you make that will help
    reduce workplace stress and/or negative responses
    to stress by workers.

40
ACTIVITY 8
  • Individually
  • Discuss with facilitator
  • 15 minutes

41
ERGONOMICS
  • The study of the relationships between workers
    and their environments.
  • Ergonomics refers to the design of equipment,
    machinery and workspace and the ways in which
    employees are taught to work.
  • It can be defined as fitting the workplace to
    the worker and examining interactions between
    workers and their environment.
  • Allowance for ergonomic assessment and design at
    work reduces accidents and illness, increasing
    job satisfaction and motivation.

42
SECTION 5 IMPLEMENT AND MONITOR THE
ORGANISATIONS PROCEDURES FOR MAINTAINING OHS
RECORDS FOR THE TEAM
  • In section we will discuss
  • organisational systems, their fit with
    legislative frameworks and the minimum standards
    required for workplace safety
  • Tools you will take away from this session
    include
  • the ability to utilise record keeping systems to
    enable identification of injury and disease
    patterns in the organisation, and in compliance
    with legislation
  • strategies for measuring and evaluating the OHS
    system, in line with the organisation's quality
    systems framework
  • strategies for designing and implementing
    improvements to OHS systems
  • the ability to assess compliance with the OHS
    legislative framework in order to ensure that
    legal standards are maintained as a minimum

43
RECORD KEEPING
  • Under the 1995 Regulations employers or
  • organisations must have systems in place
  • to identify, assess, control and monitor
  • hazards.
  • Personnel working in the organisation
  • have a duty to report any identified
  • hazards and all incidents and
  • near misses. These should all be recorded in the
    organisation's system.

44
FOR INTERACTIVE DISCUSSION
  • Do you and the employees with whom you work
    clearly understand the Workers Compensation
    reporting requirements and processes?
  • What are the accident and incident reporting
    procedures in your organisation? Are official
    documents easily accessible to all workers?
  • Are workers encouraged to report all incidents,
    no matter how minor they might seem at the time?

45
QUALITY
  • Quality procedures in an organisation revolve
    around
  • continuous assessment and evaluation of systems
    and processes
  • incorporation of new and innovative ideas and
    continuous improvement
  • designing process controls to processes meet
    designated quality standards
  • identification and implementation of cost cutting
    processes
  • meeting, and where possible, exceeding customer
    needs and expectations

46
FOR INTERACTIVE DISCUSSION
  • How and how often are your OHS systems assessed
    and evaluated? Do you know? Should you know?
    Why/why not?
  • Are the results of evaluations communicated to
    frontline managers and to employees? Do you
    participate in these valuations? Why should you
    participate and why should the results be
    communicated to everyone?

47
SUMMARY
  • In this unit we considered
  • setting goals and objectives with regard to OHS
    performance
  • the role OHS plays in business success
  • methods used to establish and maintain effective
    OHS systems
  • legislation and compliance requirements
  • methods of gathering, collating, analysing and
    disseminating reliable, consistent and timely
    OHS information
  • the cost of poor OHS on individuals,
    organisational goals, stakeholders and
    shareholders, property and the environment
  • the need for employee consultation
  • processes involved in hazard and risk
    identification, and the hierarchy of control
  • induction and training requirements
  • polices, procedures, and recording systems and
    application of OHS to continuous improvement and
    quality systems

48
ASSESSMENT
  • Assessment for this unit will be based on
  • your workshop participation and contribution
    levels.
  • completion of the learning activities during the
    workshop.
  • completion of the final assessment tasks which
    will be explained at the end of the training
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