A Framework for Institutional Repositories Jos

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A Framework for Institutional RepositoriesJosé
Luis Borbinha, Jorge Machadohttp//deptal.bn.pt
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The National Digital Library initiative

• Deposit
• Registration
• Simple descriptive metadata (Dublin Core, etc.)
• Formal descriptive metadata (UNIMARC, EAD, etc.)
• Persistent identifiers
• Storage
• For access (fast)
• For long-term preservation (reliable)
• Search and Browse
• Bibliographic databases
• Specialized indexes
• Full content search
• Access
• Terms and conditions for access
• ...

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José Luís Borbinha, Jorge Machado - 2005
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José Luís Borbinha, Jorge Machado - 2005
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Deposit Workflows in DEPTAL

• Registred User Deposit
• Deposit using WEB based Wizard Service
• Associate with Collection Administrative
  Validation, Automatic Validation
• To edit dont need a specific document password
• Deposit importing a Metadata File
• OAI DUBLIN CORE XML, BIBTEX, Unimarc MARCXML,
  ISO-2709
• Update Information and Upload Files to each
  document

• Web-Services
• Create a new Document
• Associate with User, Collections, Groups, Upload
  files
• Importing a Metadata File for Document
• OAI DUBLIN CORE XML, BIBTEX, Unimarc MARCXML,
  ISO-2709
• User can Update Information and Upload Files to
  each document in the same way if configuration
  let him do that

• Anonimous Deposit - Get a password at the end to
  Edit document

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Collections in DEPTAL
José Luís Borbinha, Jorge Machado - 2005
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Indexing with DEPTAL
José Luís Borbinha, Jorge Machado - 2005
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DEPTAL Collections Access Control
Top Collection
Collection
Xzxc zx zx nxc zx zc
Collection
Collection XPTO
Xzxc zx zx nxc zx zc
Access Rights Example READ PUBLIC WRITE USER
OWNER EDIT USER WHILE NOT VALIDATED VALIDATE
ADMINISTRATOR OWNER DELETE ADMINISTRATOR OWNER
José Luís Borbinha, Jorge Machado - 2005
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DEPTAL Documents Access Control
Top Collection
Collection XPTO
Xzxc zx zx nxc zx zc
Retrieve Doc OK
Internal Or External Collection? Verify IP
address
Collection Access Rights? READ?
Verify File Copy Access Kind
Verify File Copy Restriction Date
CANT ACCESS
José Luís Borbinha, Jorge Machado - 2005
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Manage Archives

• Registred User Deposit
• Deposit using WEB based Wizard Service
• Associate with Collection Administrative
  Validation, Automatic Validation
• To edit dont need a specific document password
• Deposit importing a Metadata File
• OAI DUBLIN CORE XML, BIBTEX, Unimarc MARCXML,
  ISO-2709
• Update Information and Upload Files to each
  document

• Web-Services
• Create a new Document
• Associate with User, Collections, Groups, Upload
  files
• Importing a Metadata File for Document
• OAI DUBLIN CORE XML, BIBTEX, Unimarc MARCXML,
  ISO-2709
• User can Update Information and Upload Files to
  each document in the same way if configuration
  let him do that

• Anonimous Deposit - Get a password at the end to
  Edit document

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ACTION Deposit Edit Remove Validate Read
DEPTAL TARGET COLLECTIONS
Uuser
Security Layer
Iterate Target Collections
Yes
Can Perform Action In Collection? (Generic Grants
of Collection)
No
Security Manager
Iterate (User User Groups) Collections Specific
Grants
No
Can Perform Action In Collection?
Security Manager
José Luís Borbinha, Jorge Machado - 2005
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Mitra Client
DEPTAL or other
1 Post mitra?verbindex urlhttp//www.recurso.
com
DB
2. AddMetadata ..... 1. Index
Internet
2 Post mitra?verbaddMetadata urnURNurlmeta
.xml
Cliente Interface
Mitra Client
1. URN ....... 2. OK
XML (schema mitra.xsd)
Jorge Miguel Machado
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DEPTAL-MITRA SRU AND Z3950
WEB
SRU
Z3950
MITRA-WEB-SERVICE
Mitra Connector
DEPTAL
MITRA SEMANTIC INDEXER

• ADD DOCUMENT
• Verify if Collection Exists
• If not Add Collection
• Verify if Exists Document
• Add or Update Document

Configuration -Collections SRU and z3950

• Configuration
• -Mitra Host
• Login
• Password

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Mitra
Jorge Miguel Machado
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Mitra (pesquisa avançada)
Jorge Miguel Machado
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Digital Deposit at BN

• Deposit by scenarios
• Delivery
• Digital masters of printed works (agreements with
  the publishers)
• Digitized collections (for preservation)
• Voluntary deposit by genres
• Governmental documents
• ETDs!!!
• Selective deposit
• Web sites / objects
• Harvest (HTTRACK)
• Copy, under agreements (RSYNC)
• Authorized journals (LOCKSS)
• ...
• ETDs as one of the several scenarios for digital
  deposit...

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Legal Deposit and the National Bibliography

• TDs are covered by the Legal Deposit Law
• for registration at PORBASE, the National
  Bibliography (dissemination)
• for preservation (national heritage)
• Universities (dean offices) have to send one
  paper copy to the National Library

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TDs in PORBASE

• High Education institutions in Portugal (178)
• Public universities 15
• Private universities 13
• Other high educations institutions
• Public 50
• Private 100
• PORBASE
• Members (total of libraries) 157
• University libraries 91
• TDs in PORBASE
• Total of TDs in PORBASE 42.425
• Total of TDs deposited at BN 29.504

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DiTeD Digital Thesis and
DissertationsTo promote a possible change in the
workflow!?!