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IMO GLOBAL INTEGRATED SHIPPING INFORMATION SYSTEM GISIS

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Title: IMO GLOBAL INTEGRATED SHIPPING INFORMATION SYSTEM GISIS


1
IMO GLOBAL INTEGRATED SHIPPING INFORMATION
SYSTEMGISIS
2

WHERE DOES THE NAME GISIS COME FROM?
  • G for global as opposed to regional
  • I for integrated as opposed to isolated
    databases
  • S for shipping as opposed to ship only
  • I for information
  • S for system

to be pronounced gIsIs and not dzIsIs
3
GISIS Modules
  • Currently available
  • Ship Identification
  • ISPS Code Implementation
  • Recognized Organizations
  • Maritime Casualties and Incidents
  • Condition Assessment Scheme (challenged by Q88)
  • Under development
  • Port State Control (ETA 2005)
  • Reported Piracy Incidents (ETA 2005)
  • Reported Stowaways Incidents
  • Reported Illegal Immigration Incidents
  • Contact points (ETA 2005)
  • Safety-related requirements (ETA 2005)
  • Port Reception Facilities (ETA 2005)
  • BWM
  • Company/registered owner (ETA 2005)
  • List of products (MARPOL Annex II)

4

WHERE DOES GISIS COME FROM?
  • IMO International Ship Information Database
    (ISID)
  • EQUASIS

The objective of the IMO International Ship
Information Database (ISID) is to compile and
make available, on a world-wide basis,
appropriate and accurate information on
individual ships and groups of ships, relevant to
maritime safety and pollution prevention and the
safeguarding of adequate working and living
conditions of seafarers by providing objective
information on the condition of ships that would
assist users in the identification of those
vessels that may not meet applicable IMO
standards and also providing information on the
working and living conditions on board
(C/ES.18/16/Add.2 - 1995).
Equasis should be a tool aimed at reducing
substandard shipping, and it should be limited to
safety-related information on ships. Equasis has
no commercial purpose it addresses a public
concern and should act accordingly. Equasis
should be an international database covering the
whole world fleet. Active co-operation with all
players involved in the maritime industry is
needed. Equasis will be a tool used for a better
selection of ships, but it will be used on a
voluntary basis there will be no legal pressure
for industry to use Equasis. The setting-up and
effective operation of Equasis will promote the
exchange of unbiased information and transparency
in maritime transport and thus allow persons
involved in maritime transport to be better
informed about the performance of ships and
maritime organisations with which they are
dealing (www.equasis.org 2000).
5

HISTORICAL PROCESS
  • IMO reporting requirements contained in
    Conventions generated flows of data received from
    Members.
  • Data was collected and circulated by meeting
    documents.
  • Secretariat developed databases to better manage
    data.
  • For more regular issuance, Members agreed the
    dissemination of data extracted from off-line
    databases by means of circulars.
  • Members agreed wider dissemination of the same
    data, first on the IMO secure website, and, then,
    on the IMO public website.
  • For querying capabilities of the same data
    already available on the IMO public website and
    in order to allow authorized data providers to
    enter data directly into the system, subject to
    validation by Secretariat and/or approval by IMO
    bodies, the Secretariat developed GISIS to
    provide on-line searchable databases.

6

DIRECT CONSEQUENCES ON GISIS
  • The data available corresponds to the information
    requested through approved reporting procedures
    and formats
  • The public release of data sets has been approved
    by Members
  • Data input by authorized external data providers
    (Member States) will be subject to Secretariats
    validation and/or agreement by relevant IMO
    bodies before upload into GISIS, subject to
    requirements specific to each module

7
SUPPORTING DECISIONS PER MODULE- CASUALTIES -
  • The FSI Sub-Committee agreed that the lists of
    very serious and serious casualties to be
    investigated as soon as identified should be
    prepared in the form of FSI circulars and made
    available, together with other casualty-related
    data, in an electronic format on the IMO web
    server (FSI 8/19, paragraph 11.17 and FSI 10/17,
    paragraphs 9.18 and 9.21).
  • The MSC and MEPC endorsed the FSIs instruction
    to the Secretariat to publish information on
    casualties on the IMO website after its content
    has been agreed by the FSI Sub-Committee (MSC
    71/23, paragraph 10.3, MEPC 43/21, paragraph 8.6,
    MEPC 48/21, paragraph 9.3.17 and MSC 76/23,
    paragraph 9.7).
  • MSC 80 noted that the revised reporting format
    contained in the draft MSC/MEPC circular on
    Reports on marine casualties and incidents,
    superseding MSC/Circ.953 - MEPC/Circ.372,
    corresponded to the entries in the GISIS module
    on casualties (MSC 80/23, paragraph 15.11).

8
SUPPORTING DECISIONS PER MODULE- PORT STATE
CONTROL -
  • Initially, the FSI Sub-Committee agreed that the
    data on deficiencies (port State reports on
    detentions, flag State comments and statistics)
    should be made available in an electronic format
    on the IMO BBS/Secure Internet (FSI 7/14,
    paragraph 6.46)
  • The MSC and MEPC endorsed the Sub-Committee's
    proposal that data on casualties and deficiencies
    should be made available in an electronic format
    on the IMO secure website, noting that the data
    would be accessible to Member Governments only
    via login and password and would not be open to
    the general public (MSC 71/23, paragraph 10.3 and
    MEPC 43/21, paragraph 8.6).
  • Since then the MSC and MEPC agreed that the
    information contained in the lists of detentions
    and corresponding flag State comments should
    reflect both the factual situation regarding the
    detention of ships and the status of the exchange
    of information between the flag and port States
    concerned and be made freely accessible via the
    internet on the IMO public website (MSC76/23,
    paragraph 9.4.1 and MEPC 48/21, paragraph 9.3.12).

9
SUPPORTING DECISIONS PER MODULE- RECOGNIZED
ORGANIZATIONS -
  • While noting the low level of responses received
    so far from Member States to the reporting scheme
    contained in MSC/Circ.1010-MEC/Circ.382, FSI 10
    considered the potential duplications within
    existing reporting requirements on authorizations
    granted by Governments to recognized
    organizations to conduct surveys and issue
    certificates on their behalf. In this regard,
    the Sub-Committee, having noted that reporting
    requirements contained in MSC/Circ.1010-MEPC/Circ.
    382 referred to SOLAS regulation I/6 and
    regulation 4(3) of Annex I and regulation 10(2)
    of Annex II to MARPOL 73/78, recalled that one of
    the main purposes of MSC/Circ.1010-MEPC/Circ.382
    was to collect and provide information to port
    State control systems on contact points of such
    ROs.
  • To ensure that all available information is
    recorded and provided, FSI 10 instructed the
    Secretariat to prepare a consolidated document
    for the next session, developed on the basis of a
    new database, which would amalgamate all data
    relevant to the issue of the authorization
    granted to ROs by Governments and provide the
    information, where possible, without duplicating
    reporting requirements and making use of all
    possible sources (FSI 10/17, paragraphs 3.27 to
    3.29).
  • With regard to information on the authorization
    of recognized organizations collected under
    MSc/Circ.1010-MEPC/Circ.382 and circulated in the
    form of an FSI circular, FSI 11 agreed that the
    documentation contained in the related database
    should be based on the IMO website and publicly
    accessible. The database should be capable of
    being queried to provide information on ROs to
    which a flag State has delegated functions and on
    flag States from which a specific RO has been
    delegated authority (FSI 11/23, paragraph 7.39).

10
SUPPORTING DECISIONS PER MODULE- SAFETY-RELATED
REQUIREMENTS -
  • MSC 69 (MSC 69/22, paragraph 17.16), in pursuance
    of the request of the twentieth session of the
    Assembly regarding the list of IMO safety-related
    requirements and recommendations applicable to
    all ships and certain types of ships annexed to
    document A 20/9/1, instructed the Secretariat to
  • .1 structure the list so that it groups the
    instruments according to ship types they are
    applicable to and, if possible, subdivide it
    according to the chapters of the relevant
    conventions it should also indicate, for each
    instrument, its legal character, i.e. whether it
    is a legally binding or recommendatory
    instrument
  • .2 prepare the list in the form of a small
    database (i.e. Access) and
  • .3 place the content of the document on the
    Internet Website to increase accessibility
  • The Secretariat informed MSC 71 that the
    information contained in MSC/Circ.815 had been
    successfully transferred into an ACCESS version
    2.0 database format. The Secretariat reported
    that it was investigating the possible
    enhancement of the IMO Bulletin Board System
    (BBS) in order that databases can be queried
    on-line. The ability to query the database would
    enable the users of the BBS to extract only the
    information they require from MSC/Circ.815, as
    updated or other databases under the purview of
    the FSI and other Sub-Committees. (MSC 71/23,
    paragraph 16.13)

11
SUPPORTING DECISIONS PER MODULE- ISPS CODE -
  • Since the 1 July 2004 entry-into-force date for
    the Special measures to enhance maritime security
    (SOLAS chapter XI-2 and the ISPS Code), the
    Secretariat has continued to collect, collate and
    promulgate information, provided by SOLAS
    Contracting Governments pursuant to SOLAS
    regulation XI-2/13, via the ISPS Code database,
    part of the Global Integrated Shipping
    Information System (GISIS). Plans are made for
    redesigning the ISPS Code database in order to
    respond to demand and to make the database more
    user-friendly (C 94/3(e)/Add.2, paragraph 12.2).

12
SUPPORTING DECISIONS PER MODULE- PIRACY AND
ARMED ROBBERY -
  • MSC 78 instructed the Secretariat to investigate
    and to inform the Committee on the possibility of
    making the corresponding entire set of data,
    which was being stored in the Secretariat
    database on piracy and armed robbery against
    ships, accessible and searchable on the IMO
    public website when developing the respective
    application in the context of the IMO Global
    Integrated Shipping Information System (GISIS).
    (MSC 78/26, paragraph 20.10)

13
SUPPORTING DECISIONS PER MODULE- PORT RECEPTION
FACILITIES -
  • FSI 13, having considered the proposed outline of
    internet-based port reception facility database
    (PRFD), agreed to endorse the development of the
    PRFD and to instruct the Secretariat to make the
    necessary adjustments so that
  • .1 the contact details of the national
    Authorities responsible for handling reports on
    alleged inadequacies of reception facilities,
    including their email addresses, be made
    publicly available on the PRFD
  • .2 the reporting format be also posted on the
    IMO website linked to the
    PRFD and
  • .3 the reported cases of alleged inadequacies of
    reception facilities and the follow-up response
    by the port States be posted on the IMO website
    linked to thePRFD, as publicly available
    information. In that way, ships could receive
    feedback information on the follow-up actions
    taken following the initial reporting of the
    alleged inadequacies.

(FSI 13/23, paragraph 19.17)
14
SUPPORTING DECISIONS PER MODULE- CONDITION
ASSESSMENT SCHEME -
  • FSI 13 agreed to the draft Guidelines for port
    State control officers whilst checking compliance
    with CAS and the associated draft MEPC circular
    with a view to submission to MEPC 53 for
    consideration and action as appropriate (FSI
    13/23, paragraph 6.42).
  • MEPC/Circ.436 on Access to the CAS database set
    up pursuant to resolution MEPC.94(46), as
    amended
  • With reference to MEPC/Circ.395, Parties to
    MARPOL 73/78 are advised that access to the
    Condition Assessment Scheme (CAS) database set up
    on 1 September 2002 is now as follows
  • URL http//gisis.imo.org/Members
  • This change has been necessary following
    integration of the CAS database in the
    comprehensive IMO GISIS database environment.

15
SUPPORTING DECISIONS PER MODULE- SHIP
IDENTIFICATION -
  • Regarding the consideration of the proposal
    relating to the World fleet database, MSC 79
    concurred with the Sub-Committees opinion that
    the development of the IMO Global Integrated
    Shipping Information System (GISIS), together
    with the development of the performance
    indicators contained in the Strategic Plan for
    the Organization (resolution A.944(23)), required
    the availability to Member States and the
    Secretariat of relevant information and analysing
    tools, such as an accurate database on the
    world fleet.

16
SUPPORTING DECISIONS PER MODULE- CONTACT POINTS
-
  • The Maritime Safety Committee, at its
    sixty-seventh session (2 to 6 December 1996) and
    the Marine Environment Protection Committee, at
    its thirty-eighth session (1 to 10 July 1996),
    approved the issuance of a new circular combining
    lists of addresses, telephone and fax numbers and
    electronic mail addresses of national contact
    points responsible for safety and pollution
    prevention.
  • The two annexes containing the lists are also
    available on the Internet as follows
    http//www.imo.org (select IMO Circulars/Contact
    points or National Contacts). The lists on the
    Internet are up-dated as changes and amendments
    are received, but the printed copy of the list is
    only revised and re-issued annually (MSC/MEPC
    circular).
  • FSI 9 instructed the IMO Secretariat to compile
    and disseminate, preferably on a dedicated page
    in the IMO website, an up-to-date list of contact
    points nominated by flag States exclusively for
    the notification of port State control
    detentions. The list should include all Member
    States even if they have not provided contact
    information and only one contact point per flag
    State (FSI 9/19, paragraph 7.21).

17
DATA EXTRACTED FROM OFF-LINE DATABASES ALREADY
PUBLICLY AVAILABLE
  • CASUALTIES
  • List of very serious and serious casualties
    (Merchant ships) FSI.3 circular series (as
    agreed after review by the FSI Sub-Committee)
  • List of very serious and serious casualties
    (Fishing vessels) FSI.4 circular series (as
    agreed after review by the FSI Sub-Committee)
  • FSI 13/23, paragraph 4.23
  • Regarding the FSI circulars issued on very
    serious and serious casualties, namely
    FSI.3/Circ.5 and FSI.3/Circ.6, the Sub-Committee
    agreed with the release of those circulars on
    the IMO website and invited Member Governments
    to provide amendments to those circulars to
    the Secretariat as appropriate.
  • Summaries of casualty analyses (as agreed after
    review by the FSI Sub-Committee)
  • Lessons learned (as agreed after review by the
    FSI Sub-Committee)
  • PORT STATE CONTROL
  • List of detentions and flag State comments FSI.2
    circular series
  • PIRACY AND ARMED ROBBERY AGAINST SHIPS
  • MSC.4 circular series
  • RECOGNIZED ORGANIZATIONS
  • FSI/Circ.10 and 11

18
- MSC 80 LATEST DEVELOPMENTS -
  • Having received from the Secretariat an update on
    the relevant outcome of FSI 13 and, in
    particular, that a circular letter was being
    prepared containing a users manual describing
    the structure and capabilities of GISIS, MSC 80
    noted that the GISIS modules on recognized
    organizations (ROs), on the condition assessment
    scheme (CAS), and on casualties had become
    available on the IMO website, and agreed to
    consider the matter further at MSC 81.
  • In this context, MSC 80 encouraged Member
    Governments to make ample use of the electronic
    data exchange and reporting facilities available
    through GISIS.

(MSC 80/24, paragraphs 15.2 and 15.3)
19
USER ADMINISTRATION MANUAL (Circular letter
No.2639)
  • TABLE OF CONTENTS
  • 1 Disclaimer
  • 2 Security in GISIS overview
  • 3 The Administrator Account
  • 4 Administrator's tasks
  • 5 Managing user accounts
  • .1 Creating new user accounts
  • .2 Editing User Account Details
  • .3 Changing a Users Password
  • .4 Changing a Users Privileges
  • .5 Deleting a User Account
  • .6 The Administrators password

20
GISIS User Administration
  • Allows Member State Administrations to manage
    their own set of users
  • New users created/removed at any time
  • Specific permissions for each user
  • Member States becoming direct GISIS data providers

21
DATA PROCESSING IN THE CONTEXT OF GISIS AND THE
PERFORMANCE INDICATORS
IMO Members Public access
S U B S T A N T I V E
D I V I S I O N S
EXTERNAL DATA ENTRY
SECRETARIAT MANUAL INPUT Database operators
Raw data
Raw data
GISIS Data release
GISIS Data acquisition
IMO TECHNICAL BODIES
DATA VALIDATION and PRE ANALYSIS
?
OSG Performance indicators analysis
22
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