IMO GLOBAL INTEGRATED SHIPPING INFORMATION SYSTEM GISIS

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IMO GLOBAL INTEGRATED SHIPPING INFORMATION
SYSTEMGISIS
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WHERE DOES THE NAME GISIS COME FROM?

• G for global as opposed to regional
• I for integrated as opposed to isolated
  databases
• S for shipping as opposed to ship only
• I for information
• S for system

to be pronounced gIsIs and not dzIsIs
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GISIS Modules

• Currently available
• Ship Identification
• ISPS Code Implementation
• Recognized Organizations
• Maritime Casualties and Incidents
• Condition Assessment Scheme (challenged by Q88)
• Under development
• Port State Control (ETA 2005)
• Reported Piracy Incidents (ETA 2005)
• Reported Stowaways Incidents
• Reported Illegal Immigration Incidents
• Contact points (ETA 2005)
• Safety-related requirements (ETA 2005)
• Port Reception Facilities (ETA 2005)
• BWM
• Company/registered owner (ETA 2005)
• List of products (MARPOL Annex II)

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WHERE DOES GISIS COME FROM?

• IMO International Ship Information Database
  (ISID)
• EQUASIS

The objective of the IMO International Ship
Information Database (ISID) is to compile and
make available, on a world-wide basis,
appropriate and accurate information on
individual ships and groups of ships, relevant to
maritime safety and pollution prevention and the
safeguarding of adequate working and living
conditions of seafarers by providing objective
information on the condition of ships that would
assist users in the identification of those
vessels that may not meet applicable IMO
standards and also providing information on the
working and living conditions on board
(C/ES.18/16/Add.2 - 1995).
Equasis should be a tool aimed at reducing
substandard shipping, and it should be limited to
safety-related information on ships. Equasis has
no commercial purpose it addresses a public
concern and should act accordingly. Equasis
should be an international database covering the
whole world fleet. Active co-operation with all
players involved in the maritime industry is
needed. Equasis will be a tool used for a better
selection of ships, but it will be used on a
voluntary basis there will be no legal pressure
for industry to use Equasis. The setting-up and
effective operation of Equasis will promote the
exchange of unbiased information and transparency
in maritime transport and thus allow persons
involved in maritime transport to be better
informed about the performance of ships and
maritime organisations with which they are
dealing (www.equasis.org 2000).
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HISTORICAL PROCESS

• IMO reporting requirements contained in
  Conventions generated flows of data received from
  Members.
• Data was collected and circulated by meeting
  documents.
• Secretariat developed databases to better manage
  data.
• For more regular issuance, Members agreed the
  dissemination of data extracted from off-line
  databases by means of circulars.
• Members agreed wider dissemination of the same
  data, first on the IMO secure website, and, then,
  on the IMO public website.
• For querying capabilities of the same data
  already available on the IMO public website and
  in order to allow authorized data providers to
  enter data directly into the system, subject to
  validation by Secretariat and/or approval by IMO
  bodies, the Secretariat developed GISIS to
  provide on-line searchable databases.

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DIRECT CONSEQUENCES ON GISIS

• The data available corresponds to the information
  requested through approved reporting procedures
  and formats
• The public release of data sets has been approved
  by Members
• Data input by authorized external data providers
  (Member States) will be subject to Secretariats
  validation and/or agreement by relevant IMO
  bodies before upload into GISIS, subject to
  requirements specific to each module

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SUPPORTING DECISIONS PER MODULE- CASUALTIES -

• The FSI Sub-Committee agreed that the lists of
  very serious and serious casualties to be
  investigated as soon as identified should be
  prepared in the form of FSI circulars and made
  available, together with other casualty-related
  data, in an electronic format on the IMO web
  server (FSI 8/19, paragraph 11.17 and FSI 10/17,
  paragraphs 9.18 and 9.21).
• The MSC and MEPC endorsed the FSIs instruction
  to the Secretariat to publish information on
  casualties on the IMO website after its content
  has been agreed by the FSI Sub-Committee (MSC
  71/23, paragraph 10.3, MEPC 43/21, paragraph 8.6,
  MEPC 48/21, paragraph 9.3.17 and MSC 76/23,
  paragraph 9.7).
• MSC 80 noted that the revised reporting format
  contained in the draft MSC/MEPC circular on
  Reports on marine casualties and incidents,
  superseding MSC/Circ.953 - MEPC/Circ.372,
  corresponded to the entries in the GISIS module
  on casualties (MSC 80/23, paragraph 15.11).

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SUPPORTING DECISIONS PER MODULE- PORT STATE
CONTROL -

• Initially, the FSI Sub-Committee agreed that the
  data on deficiencies (port State reports on
  detentions, flag State comments and statistics)
  should be made available in an electronic format
  on the IMO BBS/Secure Internet (FSI 7/14,
  paragraph 6.46)
• The MSC and MEPC endorsed the Sub-Committee's
  proposal that data on casualties and deficiencies
  should be made available in an electronic format
  on the IMO secure website, noting that the data
  would be accessible to Member Governments only
  via login and password and would not be open to
  the general public (MSC 71/23, paragraph 10.3 and
  MEPC 43/21, paragraph 8.6).
• Since then the MSC and MEPC agreed that the
  information contained in the lists of detentions
  and corresponding flag State comments should
  reflect both the factual situation regarding the
  detention of ships and the status of the exchange
  of information between the flag and port States
  concerned and be made freely accessible via the
  internet on the IMO public website (MSC76/23,
  paragraph 9.4.1 and MEPC 48/21, paragraph 9.3.12).

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SUPPORTING DECISIONS PER MODULE- RECOGNIZED
ORGANIZATIONS -

• While noting the low level of responses received
  so far from Member States to the reporting scheme
  contained in MSC/Circ.1010-MEC/Circ.382, FSI 10
  considered the potential duplications within
  existing reporting requirements on authorizations
  granted by Governments to recognized
  organizations to conduct surveys and issue
  certificates on their behalf. In this regard,
  the Sub-Committee, having noted that reporting
  requirements contained in MSC/Circ.1010-MEPC/Circ.
  382 referred to SOLAS regulation I/6 and
  regulation 4(3) of Annex I and regulation 10(2)
  of Annex II to MARPOL 73/78, recalled that one of
  the main purposes of MSC/Circ.1010-MEPC/Circ.382
  was to collect and provide information to port
  State control systems on contact points of such
  ROs.
• To ensure that all available information is
  recorded and provided, FSI 10 instructed the
  Secretariat to prepare a consolidated document
  for the next session, developed on the basis of a
  new database, which would amalgamate all data
  relevant to the issue of the authorization
  granted to ROs by Governments and provide the
  information, where possible, without duplicating
  reporting requirements and making use of all
  possible sources (FSI 10/17, paragraphs 3.27 to
  3.29).
• With regard to information on the authorization
  of recognized organizations collected under
  MSc/Circ.1010-MEPC/Circ.382 and circulated in the
  form of an FSI circular, FSI 11 agreed that the
  documentation contained in the related database
  should be based on the IMO website and publicly
  accessible. The database should be capable of
  being queried to provide information on ROs to
  which a flag State has delegated functions and on
  flag States from which a specific RO has been
  delegated authority (FSI 11/23, paragraph 7.39).

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SUPPORTING DECISIONS PER MODULE- SAFETY-RELATED
REQUIREMENTS -

• MSC 69 (MSC 69/22, paragraph 17.16), in pursuance
  of the request of the twentieth session of the
  Assembly regarding the list of IMO safety-related
  requirements and recommendations applicable to
  all ships and certain types of ships annexed to
  document A 20/9/1, instructed the Secretariat to
• .1 structure the list so that it groups the
  instruments according to ship types they are
  applicable to and, if possible, subdivide it
  according to the chapters of the relevant
  conventions it should also indicate, for each
  instrument, its legal character, i.e. whether it
  is a legally binding or recommendatory
  instrument
• .2 prepare the list in the form of a small
  database (i.e. Access) and
• .3 place the content of the document on the
  Internet Website to increase accessibility
• The Secretariat informed MSC 71 that the
  information contained in MSC/Circ.815 had been
  successfully transferred into an ACCESS version
  2.0 database format. The Secretariat reported
  that it was investigating the possible
  enhancement of the IMO Bulletin Board System
  (BBS) in order that databases can be queried
  on-line. The ability to query the database would
  enable the users of the BBS to extract only the
  information they require from MSC/Circ.815, as
  updated or other databases under the purview of
  the FSI and other Sub-Committees. (MSC 71/23,
  paragraph 16.13)

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SUPPORTING DECISIONS PER MODULE- ISPS CODE -

• Since the 1 July 2004 entry-into-force date for
  the Special measures to enhance maritime security
  (SOLAS chapter XI-2 and the ISPS Code), the
  Secretariat has continued to collect, collate and
  promulgate information, provided by SOLAS
  Contracting Governments pursuant to SOLAS
  regulation XI-2/13, via the ISPS Code database,
  part of the Global Integrated Shipping
  Information System (GISIS). Plans are made for
  redesigning the ISPS Code database in order to
  respond to demand and to make the database more
  user-friendly (C 94/3(e)/Add.2, paragraph 12.2).

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SUPPORTING DECISIONS PER MODULE- PIRACY AND
ARMED ROBBERY -

• MSC 78 instructed the Secretariat to investigate
  and to inform the Committee on the possibility of
  making the corresponding entire set of data,
  which was being stored in the Secretariat
  database on piracy and armed robbery against
  ships, accessible and searchable on the IMO
  public website when developing the respective
  application in the context of the IMO Global
  Integrated Shipping Information System (GISIS).
  (MSC 78/26, paragraph 20.10)

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SUPPORTING DECISIONS PER MODULE- PORT RECEPTION
FACILITIES -

• FSI 13, having considered the proposed outline of
  internet-based port reception facility database
  (PRFD), agreed to endorse the development of the
  PRFD and to instruct the Secretariat to make the
  necessary adjustments so that
• .1 the contact details of the national
  Authorities responsible for handling reports on
  alleged inadequacies of reception facilities,
  including their email addresses, be made
  publicly available on the PRFD
• .2 the reporting format be also posted on the
  IMO website linked to the
  PRFD and
• .3 the reported cases of alleged inadequacies of
  reception facilities and the follow-up response
  by the port States be posted on the IMO website
  linked to thePRFD, as publicly available
  information. In that way, ships could receive
  feedback information on the follow-up actions
  taken following the initial reporting of the
  alleged inadequacies.

(FSI 13/23, paragraph 19.17)
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SUPPORTING DECISIONS PER MODULE- CONDITION
ASSESSMENT SCHEME -

• FSI 13 agreed to the draft Guidelines for port
  State control officers whilst checking compliance
  with CAS and the associated draft MEPC circular
  with a view to submission to MEPC 53 for
  consideration and action as appropriate (FSI
  13/23, paragraph 6.42).
• MEPC/Circ.436 on Access to the CAS database set
  up pursuant to resolution MEPC.94(46), as
  amended
• With reference to MEPC/Circ.395, Parties to
  MARPOL 73/78 are advised that access to the
  Condition Assessment Scheme (CAS) database set up
  on 1 September 2002 is now as follows
• URL http//gisis.imo.org/Members
• This change has been necessary following
  integration of the CAS database in the
  comprehensive IMO GISIS database environment.

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SUPPORTING DECISIONS PER MODULE- SHIP
IDENTIFICATION -

• Regarding the consideration of the proposal
  relating to the World fleet database, MSC 79
  concurred with the Sub-Committees opinion that
  the development of the IMO Global Integrated
  Shipping Information System (GISIS), together
  with the development of the performance
  indicators contained in the Strategic Plan for
  the Organization (resolution A.944(23)), required
  the availability to Member States and the
  Secretariat of relevant information and analysing
  tools, such as an accurate database on the
  world fleet.

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SUPPORTING DECISIONS PER MODULE- CONTACT POINTS
-

• The Maritime Safety Committee, at its
  sixty-seventh session (2 to 6 December 1996) and
  the Marine Environment Protection Committee, at
  its thirty-eighth session (1 to 10 July 1996),
  approved the issuance of a new circular combining
  lists of addresses, telephone and fax numbers and
  electronic mail addresses of national contact
  points responsible for safety and pollution
  prevention.
• The two annexes containing the lists are also
  available on the Internet as follows
  http//www.imo.org (select IMO Circulars/Contact
  points or National Contacts). The lists on the
  Internet are up-dated as changes and amendments
  are received, but the printed copy of the list is
  only revised and re-issued annually (MSC/MEPC
  circular).
• FSI 9 instructed the IMO Secretariat to compile
  and disseminate, preferably on a dedicated page
  in the IMO website, an up-to-date list of contact
  points nominated by flag States exclusively for
  the notification of port State control
  detentions. The list should include all Member
  States even if they have not provided contact
  information and only one contact point per flag
  State (FSI 9/19, paragraph 7.21).

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DATA EXTRACTED FROM OFF-LINE DATABASES ALREADY
PUBLICLY AVAILABLE

• CASUALTIES
• List of very serious and serious casualties
  (Merchant ships) FSI.3 circular series (as
  agreed after review by the FSI Sub-Committee)
• List of very serious and serious casualties
  (Fishing vessels) FSI.4 circular series (as
  agreed after review by the FSI Sub-Committee)
• FSI 13/23, paragraph 4.23
• Regarding the FSI circulars issued on very
  serious and serious casualties, namely
  FSI.3/Circ.5 and FSI.3/Circ.6, the Sub-Committee
  agreed with the release of those circulars on
  the IMO website and invited Member Governments
  to provide amendments to those circulars to
  the Secretariat as appropriate.
• Summaries of casualty analyses (as agreed after
  review by the FSI Sub-Committee)
• Lessons learned (as agreed after review by the
  FSI Sub-Committee)
• PORT STATE CONTROL
• List of detentions and flag State comments FSI.2
  circular series
• PIRACY AND ARMED ROBBERY AGAINST SHIPS
• MSC.4 circular series
• RECOGNIZED ORGANIZATIONS
• FSI/Circ.10 and 11

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- MSC 80 LATEST DEVELOPMENTS -

• Having received from the Secretariat an update on
  the relevant outcome of FSI 13 and, in
  particular, that a circular letter was being
  prepared containing a users manual describing
  the structure and capabilities of GISIS, MSC 80
  noted that the GISIS modules on recognized
  organizations (ROs), on the condition assessment
  scheme (CAS), and on casualties had become
  available on the IMO website, and agreed to
  consider the matter further at MSC 81.
• In this context, MSC 80 encouraged Member
  Governments to make ample use of the electronic
  data exchange and reporting facilities available
  through GISIS.

(MSC 80/24, paragraphs 15.2 and 15.3)
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USER ADMINISTRATION MANUAL (Circular letter
No.2639)

• TABLE OF CONTENTS
• 1 Disclaimer
• 2 Security in GISIS overview
• 3 The Administrator Account
• 4 Administrator's tasks
• 5 Managing user accounts
• .1 Creating new user accounts
• .2 Editing User Account Details
• .3 Changing a Users Password
• .4 Changing a Users Privileges
• .5 Deleting a User Account
• .6 The Administrators password

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GISIS User Administration

• Allows Member State Administrations to manage
  their own set of users
• New users created/removed at any time
• Specific permissions for each user
• Member States becoming direct GISIS data providers

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DATA PROCESSING IN THE CONTEXT OF GISIS AND THE
PERFORMANCE INDICATORS
IMO Members Public access
S U B S T A N T I V E
D I V I S I O N S
EXTERNAL DATA ENTRY
SECRETARIAT MANUAL INPUT Database operators
Raw data
Raw data
GISIS Data release
GISIS Data acquisition
IMO TECHNICAL BODIES
DATA VALIDATION and PRE ANALYSIS
?
OSG Performance indicators analysis
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