PIONEERING INTEGRATION PROJECTS: COUNTY AND LOCAL INTEGRATION CASE STUDIES

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PIONEERING INTEGRATION PROJECTS COUNTY AND LOCAL
INTEGRATION CASE STUDIES
Representatives from Pima, Coconino and Pinal
Counties will share how they moved their
respective integration projects from conception
through the funding process and rolled out the
final product. They will reveal how they overcame
difficulties and barriers along the way.
Presenters Lisa Bergeron, Special Projects
Administrator, Information Technology, Pinal
County Kevin LaBranche, Integrated Justice
Project Manager, Coconino County Jim Wysocki,
Administrator, Information Services Division,
Tucson Police Department
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PIONEERING INTEGRATION PROJECTS COUNTY AND LOCAL
INTEGRATION CASE STUDIES ARIZONA 2006 CRIMINAL
JUSTICE INFORMATION SHARING SYMPOSIUMVISION TO
VALUE December 19, 2006 http//www.coconino.az.g
ov/cji
Coconino County Criminal Justice Integration
Project
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AGENDA

• Project Background
• Lift-Off! How Do I Get Started.
• Creating The Right Team.
• Putting The Project Together.
• Benefit And Cost Truths.

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Timeline Major Accomplishments

• 1997 1999
• Project Start, development of project goals
• Initial business models for data flow developed
• 2000 - 2001
• Vendor and Middleware systems put into
  production.
• 2002 - 2003
• Completed Vertical Integration plans.
• 2004 2005
• Completed Version 1.0 of Integration Project.
• 2006
• Continued enhancement of Integration.

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Infrastructure Today
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Putting The Project Together.Hard Lessons You
Should Avoid Because We Told You So Your
Welcome!
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Project Genesis and MomentumHow do I conquer the
50 Ton Guerilla?

• Start small, build on your successes.
• Plan, plan, plan, and then plan some more.
• Partner and get involved with State initiatives.
• Continually look to innovate
• Create a fluid strategy plan
• Create a Steering and Technical Committees

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Team DynamicsSuccessful Team and Project Makeup

• What Makes A Successful Team?
• Engaged Subject Matter Experts
• Dedicated Project Management
• Project Champions
• Right Balance Of Technical staff
• Keep The Focus On Business Processes
• What To Avoid In Team Makeup
• Leaving Out Subject Matter Experts
• No Central/Dedicated Project Management
• Not Identifying And Utilizing Your Champion
• Too Much Technical Focus

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Road Signs Key Points For Success Or Failure

• Signs Of Impending Failure Reality In The
  Trenches
• Thats not my job? I didnt know I was suppose
  to do that.
• This on top of my regular jobRight!
• Project plan What project plan?
• Whos making the decisions around here?
• What in the world are you talking about?

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Road Signs Key Points For Success Or Failure

• Steps to Integration Success Foxhole Nuggets!
• Importance of
• Detailed Project Plan and Execution
• Acceptance/Commitment to plan
• Resource allocation and dates
• Create Goals and measure them
• Project Governance
• Dont say it, I know Committees!
• Key Stakeholder involvement
• Drive Strategy Plan and overall project go/no go
• Keep Subject Matter Experts and Technical Staff
  involved
• Regular updates/meetings
• Document and distribute all key decisions made
• Central dissemination
• Inform, Inform, Inform! (The Right People)
• Elected Officials, Board and/or Council Members,
  Directors
• Create solutions to have information readily
  accessible

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Nurturing the Good Eliminating and Learning From
the Bad

• Nurture the Good
• Build on your successes
• Publicize your successes
• Investigate why a project was successful and
  repeat and always improve on
• Eliminate and Learn from the Bad
• Learn from the mistakes and adapt fast
• Investigate why a project is failing or has
  potential to fail. Adjust or re-evaluate

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Project Costs and Benefit Truths

• ROI vs. VOI
• Think Value of Investment before Return on
  Investment.
• Staffing needs
• Consider full time staffing dedicated to project.
• Long Term Maintenance Needs
• Consider what the on-going HW, SW, Maintenance,
  Replacement, and Upgrade Costs
• Initial Cost of a project is almost always not
  the biggest expense over a period of time.
• Technology
• Carefully consider the architecture to pursue.
• Site Visits, Vendor discussions, In House
  capabilities.
• Can You build it yourself. Do you want to?
• Technology is changing everyday.
• Always review newer technology for your project.
• Think Long Term
• Integration Projects are long term. Any thoughts
  short of this will create problems.
• Coconino County has been working on Integration
  since 1997.

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This is the best project in the World!