Building Blocks of Safety Management Systems

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Building Blocks of Safety Management Systems

• Todd Christenson
• Luke Waller
• Department of Administration
• Risk Management Division

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Safety Management System Session Objectives

• What is a Safety Management System
• Building Blocks of a Safety
• Management System
• Other benefits

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Safety Management System State WC Claim Trend
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Safety Management System

• Direct costs
• Benefit Costs
• 20 million (FY2007)
• 320,000 / week
• 349 / employee
• .19 / hour worked
• 36 claims / week
• Managed care fees
• Administrative fees

Indirect costs Up to 5x direct costs Thats over
100 million in losses
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Safety Management System

• What is your OSHA incident rate?
• Your incident rate is a reflection of your safety
  management system!
• Are you happy with your results?
• Health care social assistance 5.8
• Nursing care and hospitals 8.1 8.9
• Heavy civil engineering construction 5.3
• State of Minnesota (private industry) 5.0
• Mining 3.5
• Educational services 2.3
• (BLS October 16, 2007)

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Safety Management System
Integrated into business model
Safety Management Maturity
Focused on continuous improvement
Focused on compliance
Tolerated as a necessary evil
WHERE IS YOUR ORGANIZATION ???
Irrelevant Non-compliant
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Safety Management System

• So how do we get there?
• We accomplish this with a Safety Management
  System (SMS).
• ANSI Z10 defines a safety management system as
  A set of interrelated elements that establish
  and/or support occupational health and safety
  policy and objectives, and mechanisms to achieve
  those objectives in order to continually improve
  occupational health and safety.

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Safety Management System

• Traditional Safety Approach
• (lacks cohesive process)

• Systems Approach
• (continuous improvement)

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Safety Management System

• ANSI Z10

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Safety Management System
Management Leadership Employee Participation
Planning
Management Review
Implementation Operation
Evaluation Corrective Action
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Safety Management SystemManagement Leadership
Employee Participation
Responsibility Authority
Management Leadership
OHS Policy
Employee Participation

• Management Leadership
• Management creates expectation
• SMS element in business plan

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Safety Management SystemManagement Leadership
Employee Participation
Responsibility Authority
Management Leadership
OHS Policy
Employee Participation

• OHS Policy
• Continual improvement of health and safety
• Employee participation
• Addresses organization's exposures and
• compliance issues

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Safety Management SystemManagement Leadership
Employee Participation
Responsibility Authority
Management Leadership
OHS Policy
Employee Participation

• Responsibility Authority
• Ultimate responsibility
• Define roles
• Assign responsibility
• Establish accountability
• Delegate authority

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Safety Management SystemManagement Leadership
Employee Participation
Responsibility Authority
Management Leadership
OHS Policy
Employee Participation

• Employee Participation
• Providing employees and
• employee representatives with
• time and resources to participate
• in all phases of the SMS

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Safety Management System
Management Leadership Employee Participation
Planning
Management Review
Implementation Operation
Evaluation Corrective Action
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Safety Management SystemPlanning
Objectives
Initial Ongoing Reviews
Implementation Plans
Assessment Prioritization

• Initial Ongoing Reviews
• Relevant business processes
• Hazards, risks and controls
• Resources
• Regulatory and standards compliance
• Assessments (data collection)

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Safety Management SystemPlanning
Objectives
Initial Ongoing Reviews
Implementation Plans
Assessment Prioritization

• Assessment Prioritization
• Risk assessment of safety issues
• Establish priorities
• Identify underlying causes

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Safety Management SystemPlanning
Objectives
Initial Ongoing Reviews
Implementation Plans
Assessment Prioritization

• Objectives
• Document objectives
• Quantify where practical
• Focused on improvements
• Reviewed and modified

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Safety Management SystemPlanning
Objectives
Initial Ongoing Reviews
Implementation Plans
Assessment Prioritization

• Implementation Plans
• Defines resources responsibilities
• Establishes timeframes
• Outlines steps measurements of progress

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Safety Management System
Management Leadership Employee Participation
Planning
Management Review
Implementation Operation
Evaluation Corrective Action
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Safety Management System Implementation
Operation
Design Review Mgmt. of Change
Hierarchy of Controls

• Integrate existing programs or elements as
  appropriate
• Develop missing components

Procurement
Contractors
Education, Training Awareness
Emergency Preparedness
Document Record Control
Communication
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Safety Management System
Management Leadership Employee Participation
Planning
Management Review
Implementation Operation
Evaluation Corrective Action
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Safety Management SystemEvaluation and
Corrective Action
Investigation Corrective Actions
Monitoring Measurement
Audits
Feedback to the Planning Process

• Monitoring and Measurement
• Workplace inspections
• Exposure assessment
• Injury, illness and incident tracking
• Employee input

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Safety Management SystemEvaluation and
Corrective Action
Investigation Corrective Actions
Monitoring Measurement
Audits
Feedback to the Planning Process

• Audits
• System oriented rather than
• compliance oriented

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Safety Management SystemEvaluation and
Corrective Action
Investigation Corrective Actions
Monitoring Measurement
Audits
Feedback to the Planning Process

• Incident Investigation
• Determines deficiencies and factors that cause
• or contribute to the occurrence of incidents
• Corrective Actions
• Track to ensure implementation

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Safety Management SystemEvaluation and
Corrective Action
Investigation Corrective Actions
Monitoring Measurement
Audits
Feedback to the Planning Process

• Feedback to the Planning Process includes results
  of
• Monitoring Measurement
• Audits
• Incident investigation
• Corrective and preventative actions

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Safety Management System
Management Leadership Employee Participation
Planning
Management Review
Implementation Operation
Evaluation Corrective Action
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Safety Management System Management Review
Outcomes Follow-Up
Review Processes

• Review Processes
• Progress in the reduction of risk
• Effectiveness of processes
• Effectiveness in addressing underlying causes
• Input from employees
• Status of corrective and preventative actions
• Have objectives been met

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Safety Management System Management Review
Outcomes Follow-Up
Review Processes

• Outcomes Follow-Up
• Future direction of the SMS based on
• business strategies and conditions and
• Need for changes to organizations policy,
• priorities, objectives, resources or other
  elements

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Safety Management System
Management Review Outcomes Follow-Up Management
Review Processes
Feedback to the Planning Process
Audits
Investigation Corrective Actions
Monitoring Measurement
Emergency Preparedness
Education, Training Awareness
Communication
Document Record Control
Contractors
Procurement
Design Review Mgmt. of Change
Hierarchy of Controls
Objectives
Implementation Plans
Assessment Prioritization
Initial Ongoing Reviews
OHS Policy
Responsibility Authority
Employee Participation
Management Leadership
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Safety Management System
Management Review Outcomes Follow-Up Management
Review Processes
Feedback to the Planning Process
Audits
Investigation Corrective Actions
Monitoring Measurement
Emergency Preparedness
Education, Training Awareness
Communication
Document Record Control
Contractors
Procurement
Design Review Mgmt. of Change
Hierarchy of Controls
Objectives
Implementation Plans
Assessment Prioritization
Initial Ongoing Reviews
OHS Policy
Responsibility Authority
Employee Participation
Management Leadership
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Safety Management SystemAWAIR vs. ANSI Z10

• AWAIR has
• Goals Objectives
• Roles Responsibilities
• Hazard identification, analysis and control
• Communication
• Accident investigation
• Enforcement of safety and health programs
• Program review

• But a comprehensive system would also have!
• Management Leadership
• Employee Participation
• Audits
• Procurement
• Contractors
• Emergency Preparedness
• Document and record control process
• Feedback to the Planning Process
• Management Review

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Safety Management System

• Additional benefits of a SMS
• Lowered Workers Compensation costs
• Reduced lost workdays
• Higher morale
• Compliance with laws and regulations
• Increased productivity
• Reduction or elimination of property damage due
  incidents
• Reduced business interruptions