Academic Services Division Information Day Programme

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(No Transcript)
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Academic Services Division Information Day
Programme

• 0930 Session 1 - Student Records
• 1040 Break
• 1045 Session 2 - Progression Award Regulations
• 1130 Break
• 1150 Session 3 - Assessment Policies
  Procedures
• 1300 Lunch
• 1345 Session 4 - Curriculum Timetabling
• 1425 Session 5 - Rights Responsibilities
• 1515 Break
• 1530 Session 6 - Research Degrees

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Student RecordsRegistryAcademic Services
Division
Sandra Mienczakowski Daniel Robinson Chris
Bexton Ian Hamley Ros Piper
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Registration RegistryAcademic Services Division
Sandra Mienczakowski, Exams Office
Academic Services Division
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Registration

• What is University registration?
• Only a Registered Student may follow a
  programme of study leading to a University award,
  have access to relevant services and facilities
  (including attendance at classes, and
  assessment), and be entitled to the rights and
  privileges of University membership as a
  student.
• What is required?
• Online
• In person
• Exclusions and deadlines

Academic Services Division
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Registration

• Communication
• Regular emails to staff
• Registration user guide for Registry staff
• Regular emails to students
• Mailing from Admissions Office
• Registration guides for new students
• Registration webpages
• Support Student IT Helpline
• Confirmation of registration

Academic Services Division
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Registration
Academic Services Division
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Registration
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Registration
Web www.nottingham.ac.uk/registration Email re
gistration_at_nottingham.ac.uk
Academic Services Division
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Module EnrolmentTimetabling OfficeAcademic
Services Division
Daniel Robinson, Timetabling Office
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What is Module Enrolment?
Module Enrolment is the process by which students
choose their optional modules, and those choices
are recorded. Data is held on Saturn, and is
also shown on the students My Modules tab on the
Portal.
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Why do we need Module Enrolment?

• Module enrolment data is used in several areas
• Students need to have the correct number of
  credits to complete their course
• Students - view module information via WebCt and
  Portal
• Schools print class lists based on Saturn
  information
• Timetabling schedule classes based on
  pre-registration information and module numbers
• Examinations schedule exam timetables based on
  student enrolment
• PMID allocate budgets based on student numbers

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The Module Enrolment Form

• All data is taken from the Saturn Student Record
• Header information contains
• Students name
• Student ID
• Course
• Year of study
• All core modules are pre-printed on the form

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Three Stages of Module Enrolment

• The Module Enrolment process has three stages
• Stage 1 Module Enrolment (September/October)
• Stage 2 Module Confirmation (January/February)
• Stage 3 Module Pre-Enrolment (April/May)

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Stage 1 Module Enrolment

• September - October
• IS run the Module Build for all student records
• Forms are printed off and sent to Schools
• Students collect their forms, make choices, and
  hand in to
• school offices
• Choices must be approved!
• Data entry completed either by School or
  Timetabling Office
• Process should be complete by mid October

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Stage 2 Module Confirmation

• January February
• Forms are printed off and sent to Schools
• Students collect their forms, make changes to
  Spring semester modules, and hand in to school
  offices
• New choices must be approved!
• Data entry completed either by School or
  Timetabling Office
• Process should be complete by mid February

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Stage 3 Module Pre-Enrolment

• April - May
• IS run Module Build for all UG students expected
  to return
• Forms are printed off and sent to Schools
• Students make choices, and hand in forms to
  school offices
• Choices must be approved!
• Data entry completed either by School or
  Timetabling Office
• Process should be completed by mid May
• Data then downloaded by Timetabling Office in
  order to create draft student timetables

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2008-09 Academic Year Key Dates

• 8 May 2009 all Module Pre-Enrolment forms
  should be handed in
• 15 May 2009 data entry from Module
  Pre-Enrolment completed

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Module Enrolment The Future?

• Online Module Enrolment
• Much still to be decided, but online module
  enrolment should
• Be user friendly for students (and staff!)
• Be more efficient for staff time
• Ensure better data quality
• Enable the UoN to keep up with our competitors
• Enhance the student experience

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Contact Details
Website http//www.nottingham.ac.uk/timetable/ht
ml/ModuleEnrolment/Home.php Email
module-enrolment_at_nottingham.ac.uk Location Time
tabling Office, E Floor, Portland Building,
University Park
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Managing The Student Lifecycle RegistryAcademic
Services Division
Chris Bexton, Registry Ian Hamley, Registry
Academic Services Division
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PGR students Life Cycle

• Registration throughout the year
• Supervision
• Annual monitoring and progression
• Examination

Academic Services Division
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All year round processes

• Suspensions, withdrawals transfers
• Erasmus, U21 and Mobility Schemes
• The Student Services Centre (SSC)
• Student confirmation letters
• Transcripts for graduates
• The Quality Manual
• http//www.nottingham.ac.uk/quality-manual/

Academic Services Division
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Taught Students - Lifecycle

• Module and course approval
• Chase non-registered students
• Module checks
• Distribute graduation forms
• Process award decisions
• Process progression decisions

Academic Services Division
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Taught Students - Lifecycle

• Appeals, Council and Office of the Independent
  Adjudicator
• 3 Examination periods
• Academic Offences Student Discipline

Academic Services Division
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Handling Debt

• In-session suspensions
• Withdrawal of debtors at start of next Session
• Graduation and debtors
• Fee Schedule
• http//www.nottingham.ac.uk/fees/fees2008-09.htm

Academic Services Division
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Contact Details
Registry http//www.nottingham.ac.uk/academic-off
ice/studentregistry/ Division
http//www.nottingham.ac.uk/asd/index.htm
Email studentregistry_at_nottingham.ac.uk Locati
on E Floor, Portland Building, University
Park.
Academic Services Division
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GraduationAcademic Services Division
Ros Piper, Graduation Manager
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Graduation

• Location and dates
• Planning
• Information packs
• Deadlines
• Eligibility, Deferrals Appeals

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Graduation

• Certificates
• Guest tickets Refunds
• Arrangements for staff and stewarding
• Overseas Ceremonies
• Inter-ceremony graduation
• www.nottingham.ac.uk/quality-manual/assessment/in
  ter-ceremony.htm
• Contacts
• Website www.nottingham.ac.uk/graduation
• Email graduation_at_nottingham.ac.uk

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Registry Academic Services Division www.nottingh
am.ac.uk/academic-office/studentregistry/