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COMPUTER BACKUP

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Computer hard drives last an average of 3 year ... GET AN EXTERNAL HARD DRIVE ... Recommend to reformat hard drive and reinstall Windows and programs annually ... – PowerPoint PPT presentation

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Title: COMPUTER BACKUP


1
COMPUTER BACKUP
  • A disaster will happen to you one dayan
    accidentally deleted file, a new program that
    caused problems or a virus that wreaked havoc,
    wiping your HD clean.
  • BE PREPARED!

2
WHY BACKUP
  • Computer hard drives last an average of 3 year
  • Viruses / disasters may destroy your data
  • Irreplaceable information personal files,
    financial, passwords, Internet favorites
  • Time much quicker to restore than rebuild from
    OEM CD

3
WHY FOLKS DONT BACK UP
  • Forget
  • Time-consuming
  • Dont Understand
  • - What methodology is best / easiest
  • - Backup Strategies

4
GET AN EXTERNAL HARD DRIVE
  • Although you could use a variety of media for
    backup (CD, DVD, tape, etc), the least expensive
    media is an external hard drive.
  • Benefits
  • - Cost
  • - Completely unattended
  • - Fast

5
TYPICAL PROBLEMS
  • Almost all computers come with either CDs or a
    backup partition that restores the HD to the
    way it was when it left the factory. This is
    image of the HD as it was when you purchased it
  • All programs you installed are lost
  • All data you created is lost
  • All software updates are lost

6
COOKS EASY WAY
  • Using the appropriate backup software
  • - Create your own image that you save on
    your external HD for a quick and easy way to
    restore your computer if needed
  • This image will also allow you direct access to
    any individual file or folder
  • Create Daily / Weekly / Monthly Incremental or
    Differential backups

7
BEFORE YOU BEGIN
  • Consider starting over by using the vendor
    restore procedure to clean up Windows and file
    fragments from removed programs
  • Immediately after you do this, install XP SP2
    (from CD this will include all prior patches)
  • Recommend partitioning computer internal HD into
    at least 3 partitions (C for OS, E for
    Programs, F for Data) (D is default CD drive)

8
BEFORE YOU BEGIN (cont)
  • Partitioning has several advantages
  • insulate OS from programs and data
  • No need to backup OS or program data as
    frequently as your Data partition
  • Results in three smaller backup files that you
    may want to save to CD or DVD and keep in a
    remote place

9
HOWEVER.
  • Sometimes, it is not convenient to start over
    with a clean slate. But, you should do the
    following
  • Ensure that all virus and malware is removed from
    your system.
  • Recommend that you create the 3 partitions
    mentioned before.

10
ALSO
  • Most Windows OS create a My Documents folder on
    the C drive. If you use the My Documents
    folder, recommend that you move it to your E
    DATA drive as you will not have a need to back up
    your C Operating System drive as frequently

11
SOFTWARE
  • Many new external drives come with free backup
    software, such as Dantz Retrospect, that will
    allow you to make an image backup
  • Other options are available, just make sure that
    it is capable of creating an image, writing to a
    CD and DVD directly, and has capability for
    incremental and differential backup with direct
    access to individual files and folders

12
SOFTWARE (cont)
  • The software should have a disaster recovery
    function which creates a CD so that the factory
    image or the Windows OS does not have to be
    installed first.
  • The software should be able to span several CDs
    or DVDs and prompt for new media
  • Automatic unattended operation
  • File Compression
  • File Verification

13
DEFINITIONS
  • Full backup a complete backup set of every file
    and folder
  • Incremental backup a backup copy of only the
    files that have changed since the last backup of
    any kind
  • Differential backup a backup copy of all files
    that have changed since the last full backup

14
HOW OFTEN SHOULD I BACKUP?
  • It all depends on your needs!
  • C (OS) and E (Programs) maybe only once per
    quarter (or more often for your E drive if your
    email is stored here)
  • F (Data) depending on your needs, maybe daily or
    weekly

15
FOR BEST SECURITY
  • Make a CD or DVD of your data and store in a
    remote place at a relatives house or a
    friends house..and keep it updated as needed!
  • ALWAYS make more than one backup copy of any
    pictures, financial data, etc that you cannot
    replace

16
NOW YOU CAN SLEEP AT NIGHT
  • This overall procedure should only take a couple
    of hours to implement.
  • BUT
  • It will save you many hours of time and trouble
    and perhaps a lot more
  • PLUS
  • You will be able to sleep at night, knowing that
    you can easily and quickly recover from any
    disaster

17
REFORMATTING A HARD DRIVE
  • Over time, installing and uninstalling programs,
    viruses and spyware and windows errors will slow
    down your computereven causing crashes.
  • Recommend to reformat hard drive and reinstall
    Windows and programs annually

18
REFORMAT PREPARATIONS
  • Reformatting will destroy all data and programs
    you installed
  • Back up all your data, paying particular
    attention to programs such as email and financial
    programs that store data in special locations.
    (Download backup program from MS if you are using
    Outlook to backup email and address book)

19
PREPARATION (cont)
  • Download updated drivers for all your hardware
    devices and updates for any software to CD or
    floppy
  • Copy to CD or floppy any downloaded programs and
    gather the program keys
  • Gather any program CD/DVDs and activation codes
  • Scan the CD/DVDs for viruses

20
REFORMAT PROCESS
  • Exact procedure depends on your computer
  • Built-in Restore via second partition on HD
  • Restore / Recovery CDs
  • Original Win XP disk - if a recovery disk, you
    will need Win ME or 98 disk also
  • No CDs / No Restore Partition contact computer
    manufacturer for restore CDs

21
BUILT-IN RESTORE
  • Backup all data
  • Unplug all USB devices. May also have to remove
    internal cards you added
  • Check owner manual for entering restore
  • Enter Restore mode
  • Follow on-screen instructions
  • Install drivers for hardware that did not come
    with computer

22
BUILT-IN RESTORE (cont)
  • Check Device Manager for missing drivers or
    errors (!) Install drivers from your CD as
    required
  • Update Windows. If not at SP2, use CD (avail
    from MS, CD has all prior updates)
  • Install setup external hardware
  • Option partition hard drive (OS/Prog/Data)
  • Install software one at a time, reboot and test
    before adding new software

23
BUILT-IN RESTORE (cont)
  • Install security software
  • Go online and update security software
  • Go online and get anything else needed
  • Customize any settings
  • Set Restore Point
  • Use backup software to create image of each
    partiton

24
NO MORE HASSLES!
  • Now that your computer is factory fresh,
    updated and running like it should and you have
    created an image of each hard drive partition, it
    will be an EASY matter to restore your computer
    to this configuration using the image(s) you
    made!

25
RESTORE / RECOVERY CDs
  • Backup all data.
  • Unplug all USB devices. If you added internal
    cards, you may have to remove them also.
  • Insert Recovery CD (may require reboot)
  • Enter Restore mode
  • Follow Steps 5 -16 (prior)

26
USING XP DISK
  • Backup all data
  • Unplug all USB devices
  • Insert XP CD and reboot (may require change in
    boot order in BIOS)
  • Watch screen, if you need special drivers for
    SATA drives, press F6 and install. Follow
    on-screen instructions.
  • Follow steps 5-16 prior
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