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Introduction to HRIS

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Information - data that has been transformed into a more ... Planning overlooks impact on clerical procedures. Lack of HR/functional expertise in designing ... – PowerPoint PPT presentation

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Title: Introduction to HRIS


1
Introduction to HRIS
  • MIS/Technical Review
  • What is an HRIS/HRMS?
  • Introduce the SDLC

2
Data vs Information
  • Data - Just the facts gtgtraw facts
  • Information - data that has been transformed into
    a more useful or meaningful form

3
Data vs Information
Finance
Justin
Communications
Pujah
Ty
Zlotnick
Shah
Psychology
Alge
Richardson
4
Data vs Information
LastName FirstName Major
Favorite_Teacher
Psychology
Ty
Richardson
Alge
Alge
Shah
Pujah
Finance
Alge
Zlotnick
Justin
Communications
5
How does data become information?
Transformation Process
Information
Data
6
What is a System
  • A set of elements or components that are formed
    and interact to accomplish a goal (e.g. transform
    data into information)

7
What is an Information System?
Processing
Output
Input
Feedback Loop
8
An HR Example
Processing (Calc. Net pay)
Output (cut paycheck)
Input (hours worked)
Feedback Loop (Is paycheck accurate?)
9
Evolution of Information Systems
  • Transaction Processing (e.g payroll)
  • Management Information Systems (e.g. daily
    monthly absenteeism summary)
  • Decision Support Systems (e.g. How many employees
    should we hire?)
  • Expert Systems

10
Any Computer-based Info Systems (HRIS included)
Consists of...
  • Hardware
  • Software
  • Databases
  • Telecommunication
  • Procedures
  • People

11
GIGO
12
What is a Human Resource InformationSystem
  • The application of computers to employee-related
    record keeping and reporting, and management
    decision making

13
History of HRIS
  • 1950s - virtually non-existent
  • 1960s - only a select few
  • 1970s - greater need
  • 1980s - HRIS a reality in many orgs
  • 1990s - Numerous vendors, specialties


14
Growth of HRMS
80
60
HR Software sales Micro PC Millions
40
20
1983
1986
1987
1989
1991
1985
15
Typical HRIS Record Keeping Requirements
  • Employee information
  • Wage and salary data
  • Review dates
  • Benefits
  • Education and training
  • Attendance
  • Performance data/appraisal results

16
Typical HRIS Reporting Reqs.
  • Employee profiles/lists
  • Summary reports on employee groups
  • Historical trends in work-related info
  • Person-position comparisons

17
HRIS Tracks...
Medical Records
Recruit/ Employ
EEO/AAP
Workers Comp
Payroll
Health Safety
People
Benefits
Positions
Jobs
HR Planning
Emp. Relations
TD
Pension Admin
Comp.
18
Developing an HRIS A host of decisions...
  • Fix what weve got (Improve current systems) vs.
    new system?
  • Make versus Buy?
  • Scope?
  • Goals/Objectives?
  • Strategy

19
Developing an HRIS System Development Life Cycle
(SDLC)
Planning
Analysis
Design
Implementation
Maintenance
20
Phase Containment
  • Identify and address any problems at their
    earliest possible step to avoid costly rework
    down the road
  • Pay a little now, or a lot later!!!

21
Why HRISs Sometimes Fail
  • Unclear goals/objectives
  • System solves the wrong problem
  • Improper vendor/product selection
  • Low user involvement
  • Planning overlooks impact on clerical procedures
  • Lack of HR/functional expertise in designing
  • Underestimate conversion effort
  • Management- unrealistic expectations
  • Lack of overall plan for record mgt.
  • Lack of flexibility and adaptability
  • Misinterpret HR specifications
  • Poor communication between HR/IS
  • Inadequate testing

22
Why are Carefully Developed Info Systems
Important to HR?
  • Better safety
  • Better service
  • Competitive Advantage
  • Fewer Errors
  • Greater Accuracy
  • Higher Quality Products
  • Improved Health Care
  • Improved Communication
  • Increased Efficiency
  • Increased Productivity
  • More efficient administration
  • More opportunities
  • Reduced labor requirements
  • Reduced costs
  • Superior managerial decision making
  • Superior control

23
Vendor Contacts
Http//www.ihrim.org/market/onlineguide/alphabetic
al.htm
  • PeopleSoft
  • Oracle HR Applications
  • Ascentis Software - HROffice
  • Eric Systems Inc.
  • Infinium
  • Spectrum
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