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Return to the Basics: 4H 101

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Describe methods to select 4-H Club Officers and the roles of each office. ... Describe roles and responsibilities of participants in 4-H Clubs. ... – PowerPoint PPT presentation

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Title: Return to the Basics: 4H 101


1
Return to the Basics 4-H 101
  • Starting and Maintaining
  • 4-H Clubs
  • CES Staff Development Series
  • Tuesday, November 15, 2005,
  • 930-1130 a.m.
  • IP Video Presentation
  • by Steve McKinley
  • mckinles_at_purdue.edu 765-494-8435

2
4-H 101 Series
  • Effectively Utilizing Volunteers (10/4)
  • Starting and Maintaining 4-H Clubs (11/15)
  • Expanding 4-H Opportunities (12/13)
  • Characteristics of Positive Youth
    Development Life Skill Development (1/10)
  • 4-H Purpose, History, and Structure (2/14)
  • Conflict Management Techniques (3/14)

3
Program information
  • Disconnected? Contact the AgIT Help Desk at
    765-494-8333
  • Provide feedback to Steve at 765-494-8435, or
    mckinles_at_purdue.edu

4
Starting and Maintaining 4-H Clubs
5
Objectives Starting and Maintaining 4-H Clubs
  • Define characteristics of a 4-H Club.
  • Identify benefits of 4-H Club participation.
  • Explain steps to take when starting a 4-H Club.
  • Describe methods to select 4-H Club Officers and
    the roles of each office.
  • Discuss the basic components of a 4-H Club
    Meeting.

6
Objectives Starting and Maintaining 4-H Clubs
  • Name 9 steps involved with planning a 4-H Club
    Year.
  • Describe roles and responsibilities of
    participants in 4-H Clubs.
  • Create a marketing plan for a 4-H Club.
  • Recognize viable options for 4-H Club programs,
    community service, and fund raising activities.

7
Objective 1
  • Define characteristics of a 4-H Club.

8
Characteristics of a 4-H Club
  • A primary means of delivering 4-H programming
  • Organized group of youth
  • Planned program of activities
  • Advised by adults
  • Led by youth officers
  • Provides opportunities to learn skills
  • Participates in service projects
  • Allows youth to gain public speaking skills

9
Criteria for 4-H Youth Development Programming
  • USDA/CSREES policies state that 4-H Programming
    (including 4-H Clubs) should
  • Be research-based
  • Be developmentally-appropriate
  • Be based on needs of youth and parents
  • Provide access to Land Grant University resources
  • Offer membership to all youth

10
Criteria for 4-H Youth Development Programming
  • USDA/CSREES policies state that 4-H Programming
    (including 4-H Clubs) should
  • Use experiential learning strategies
  • Encourage active participation
  • Rely heavily on adult volunteers
  • Provide training for adult volunteers
  • Comply with federal 4-H Name and Emblem policies
    and policies of State 4-H organization

11
4-H Club Basics
  • 4-H Motto To Make the Best Better
  • 4-H Symbol four-leaf clover with an H in each
    leaflet
  • 4-H Colors green (natures most common color
    growth) and white (purity and bright ideals)

12
4-H Club Basics contd.
  • 4-H Pledge
  • I pledge
  • My HEAD to clearer thinking,
  • My HEART to greater loyalty,
  • My HANDS to larger service, and
  • My HEALTH to better living for my club, my
    community, my country, and my world.

13
Objective 2
  • Identify benefits of 4-H Club participation.

14
What are the benefits of 4-H Club participation?
  • Long-term involvement in a stable setting
  • Interaction with caring adults
  • Provides in-depth experiences
  • Chance to meet life-long friends
  • Opportunities to develop and practice leadership
    skills

15
What are the benefits of 4-H Club participation?
  • Gain self confidence
  • Learn by doing
  • Give back to the community
  • Build positive connections with others

16
Objective 3
  • Explain steps to take when starting a 4-H Club.

17
Why Start a New 4-H Club?
  • Members, Parents, Volunteers, and Educators
    should work together to conduct a needs
    assessment that will determine if there is a need
    for a new 4-H Club.
  • Consider
  • Are existing clubs getting too large?
  • Do additional members need leadership
    opportunities?
  • Are there subject areas of interest to a group of
    members that need to be taught in more detail?
  • Is there a group of members who are unable to
    attend meetings of a current club due to
    scheduling conflicts?

18
Why Start a New 4-H Club?
  • Consider
  • Will members be expected to attend meetings of
    this new club in addition to other club meetings?
  • Could the needs identified be effectively handled
    through a series of workshops?
  • Is there sufficient volunteer and parental
    interest to support a new club?
  • Is the interest in a new club due to
    members/parents/volunteers who are dissatisfied
    with a current club?

19
Enrolling as an Official 4-H Club
  • At least 5 youth (in grades K-12) wish to join
    the club (from 2 or more families)
  • At least one adult is screened and trained as an
    official 4-H Volunteer
  • A meeting place is secured
  • An official club name is chosen
  • The purpose and type of the 4-H Club is defined

20
Enrolling as an Official 4-H Club
  • Club rules are established (may be in the form of
    by-laws)
  • Youth officers are selected to organize the
    clubs activities with the advice of the Adult
    Volunteer
  • A program of activities is set and communicated
    with the local CES Office
  • A 4-H Charter is obtained from the State 4-H
    Office

21
USDA 4-H Charter
  • Authorizes use of the official 4-H Name and
    Emblem.
  • Includes the unit under the federal Tax-Exemption
    Group Ruling for 4-H.
  • Charters should be obtained for each 4-H unit
    club, committee, etc. submit list of units to
    State 4-H Office.
  • For more information on charters, visit
    http//www.national4-hheadquarters.gov/library/4h_
    polregs.htm

22
4-H Charter
23
Enrolling 4-H Members
  • 4-H members enroll in 4-H Clubs annually
  • Counties have enrollment policies that govern
    their local program, determined by the local 4-H
    governing board with advice from the 4-H Youth
    Extension Educator
  • Enrollment policies should be inclusive to all
    who are interested in joining
  • Typically, a member will complete a 4-H
    Membership Card provided by the County CES
    Office, turn it in to the 4-H Club Adult
    Volunteer Leader, who will submit it to the
    County CES Office

24
Enrolling 4-H Members
  • Enrollment forms may include the following
  • General demographic information
  • Options of projects/activities for members to
    select
  • Parent/legal guardian behavioral statement (see
    p. 4, General Terms Conditions, Indiana 4-H
    Youth Program Policies Procedures)
  • Member behavioral statement
  • Photo policy statement
  • Activities release form - required for Horse
    Pony, Shooting Sports, and ATV (see p. 2, Risk
    Management, and p. 2, Risk Management Forms -
    Policies Procedures)

25
Enrolling Volunteers
  • All adults who wish to volunteer with the 4-H
    Program must complete the 4-H Adult Volunteer
    Application and Screening process (discussed in
    previous 4-H 101 program)
  • See Volunteer Management and Volunteer Management
    Forms sections in Indiana 4-H Youth Program
    Policies and Procedures notebook for additional
    information.

26
Securing a Meeting Place
  • Select location that is easily accessible, safe,
    and that provides a good learning environment
    (space, A/V needs, lighting, etc.)
  • Consider requirements associated with the
    Americans with Disabilities Act (ADA)
  • Convenient for parents and members
  • Should not be in a private home
  • Common options include community buildings,
    schools, churches, libraries, fairgrounds, etc.

27
Choosing a 4-H Club Name
  • Allow 4-H Club members to choose the name of
    their 4-H Club with the advice of the Adult
    Volunteer.
  • Be creative
  • Hold contest among members
  • Be representative
  • What is the 4-H Clubs major activities?
  • Be inclusive
  • Avoid references to gender, race, and religion

28
Selecting a Type of 4-H Club
  • Allow members and parents to help select the type
    and structure of the new 4-H Club.
  • How can this club meet the needs of those who
    will be participating?
  • How can this club fill a gap in the services
    currently offered by other 4-H Clubs in the
    County? Try to avoid unnecessary duplication.
    How will this club be unique?
  • Most important consideration choose the type of
    club that will best contribute to the positive
    development of the youth who will be involved.

29
Selecting a Type of 4-H Club
  • Options include
  • Neighborhood formed by youth and families
    within the same neighborhood
  • Community/Township youth/families who live in a
    community or township
  • Project/Activity include youth interested in
    learning about the same educational project or
    participating in the same activities
  • Mini/Exploring youth in grades K-2 who are
    interested in learning about and participating in
    various non-competitive activities
  • After School youth who attend club meetings at
    the end of the school day, typically at their
    school

30
Establishing 4-H Club Rules
  • 4-H Club rules help define the expectations and
    responsibilities of all who are participating
  • Rules create structure and framework for the
    operation of the club
  • Provide members with the opportunities to set and
    approve rules.
  • Can be done with an initial brainstorming
    session. Ask the members
  • What rules do you think we should have in this
    club?
  • What do you expect of the other members in this
    club?
  • What do you expect of the leaders in this club?

31
Establishing 4-H Club Rules
  • Adult Volunteers can offer advice and suggestions
    during this process to keep the focus on positive
    youth development and to ensure that county,
    state, and federal 4-H policies are maintained.
  • Keep these notes in mind
  • Rules should not be exclusive or overly
    restrictive.
  • Rules should not limit positive youth
    development.
  • Avoid attendance/participation requirements
    related to completion and/or exhibition of 4-H
    projects.

32
4-H Club By-Laws
  • Not a requirement for 4-H Clubs, but may be
    helpful in certain situations
  • A formal written agreement of the 4-H Clubs
    rules and guidelines
  • Approved by all of the clubs members
  • Can lessen the chances that conflicts will arise
    and will assist in handling disagreements that
    occur during the year
  • Kept on file in the local CES office
  • Are reviewed and approved by the 4-H Youth
    Educator to ensure that guidelines included are
    reasonable and inclusive (especially with regards
    to membership and attendance requirements)

33
By-Laws Components
  • Name of 4-H Club
  • Purpose of 4-H Club
  • Policies regarding number of meetings held and
    process to make decisions
  • Membership
  • Officers, Elections, and Duties
  • Committees
  • Club Reports and Forms
  • Procedure to make amendments in by-laws

34
Objective 4
  • Describe methods to select 4-H Club Officers and
    the roles of each office.

35
Selecting 4-H Club Officers
  • Officers are the members responsible for the
    operation of the 4-H Club.
  • Officers should be given the freedom and
    responsibility by their Adult Advisors to develop
    their leadership skills and to learn from their
    mistakes.
  • Typically officers are selected by their peers.
  • Officers may be selected at the beginning or end
    of a 4-H year.

36
Selecting 4-H Club Officers
  • Methods to identify officer candidates include
  • Member applications those interested in an
    office complete an application detailing their
    interest and qualifications
  • Open nominations during the election meeting,
    members may nominate themselves or their peers to
    serve as an officer
  • Slate of officers typically prepared by the
    current officer group or nominating committee,
    the slate includes one nominee for each office.
    Nominees should be contacted in advance of the
    presentation of the slate.

37
Selecting 4-H Club Officers
  • Officers are typically selected by a vote of
    their peers.
  • Officer candidates may be given the opportunity
    to present their qualifications in front of the
    club (good for developing public speaking
    skills).
  • Club members may vote on paper ballot (more
    secretive) or by show of hands (possibly with
    eyes covered).

38
4-H Club Officer Duties
  • 4-H Club Officers may include
  • President presides over business portion of
    meeting
  • Vice-President presides in absence of
    President chairs all committees
  • Secretary records all club business maintains
    membership records
  • Treasurer keeps all financial records
  • Historian keeps records of club activities
    photographs activities compiles scrapbook

39
4-H Club Officer Duties
  • Health Safety Reporter presents information
    to club related to their health and safety
  • Publicity/News Reporter writes articles related
    to club activities for the local print and/or
    broadcast media
  • Recreation Leader plans and leads recreation
    activities for each meeting
  • Song Leader plans and leads songs for each
    meeting

40
Training 4-H Club Officers
  • Many 4-H members will have little or no
    experience as a 4-H Club Officer. Thus, it is
    important to offer resources to train the members
    in their officer duties.
  • Options include
  • County 4-H Club Officer Training Workshop
  • Led by Jr. Leaders, Adult Leaders, Collegiate 4-H
    Club members, etc.
  • 4-H Club Officer Guides web-based resources
    available for each office (4-H 448-455)
  • Ideally the training will be conducted early in
    the club year so that the officers will have the
    knowledge they need to be effective in their roles

41
Objective 5
  • Discuss the basic components of a 4-H Club
    Meeting.

42
Planning the 4-H Club Meeting
  • Typical Club Meeting Formula
  • Business 15-20 minutes
  • Education Program 30-45 minutes
  • Recreation 15-30 minutes
  • Total Meeting time 60-90 minutes
  • Suggestion plan a pre-meeting activity to give
    something for the early-arrivers to do before the
    meeting officially starts.

43
Business Portion of Meeting
  • Time to discuss future plans, receive updates on
    activities, discuss financial situation
  • Should not become overriding focus of meeting
  • Allow members to learn to practice democracy and
    to speak in front of a group
  • Follow basic parliamentary procedure to reach
    decisions

44
Sample Business Meeting Agenda
  • Call to Order
  • Pledges American and 4-H
  • Roll Call (answer in a way decided by the group
    or Secretary)
  • Introduction of guests
  • Minutes of previous meeting
  • Treasurers Report
  • Committee Reports
  • Leaders Report
  • Old Business (agenda items discussed at previous
    meetings)
  • New Business
  • Adjournment

45
Educational Portion of Meeting
  • Can include a variety of activities to help
    members learn
  • Options
  • Community service
  • Field trips or tours
  • Career exploration
  • 4-H Project Work
  • Demonstrations
  • Guest Speakers
  • Other

46
Recreation Portion of Meeting
  • Recreation adds enthusiasm and enjoyment to the
    meetings.
  • Member-led activities are best. Recreation
    officers can be selected, or different members
    can volunteer to lead activities at meetings
    throughout the year.
  • Include a variety of activities over the course
    of the year so that everyone will have something
    that interests them.

47
Recreation Portion of Meeting
  • Options
  • Opening meeting activity (ice-breaker, mixer)
  • Games
  • Charades
  • Relays/Sports
  • Group activities
  • Puzzle Challenges
  • Picnics
  • Hikes
  • Songs/Music
  • Refreshments

48
Conducting the 4-H Club Meeting
  • 4-H Club Officers and members should be given the
    responsibility of conducting the 4-H Club Meeting
  • Adult Volunteers should serve only in an advisory
    role
  • Parents should help the 4-H members prepare for
    their part of the meeting prior to the meeting

49
Evaluating the 4-H Club Meeting
  • Following the 4-H Club meeting, the officers and
    Adult Club Leader can meet to review the meeting.
  • Allow the members to discuss what went well and
    what could be improved for future meetings.
  • A checklist of meeting components can assist with
    this review. It may be used periodically to help
    track the progress of the meetings.

50
Using Parliamentary Procedure
  • Parliamentary Procedure provides
  • Orderly way to conduct a meeting
  • Fair way to make group decisions
  • Method that respects everyone
  • Means for everyone to have a chance to speak
  • Way to learn common method to conduct business
  • Decide early on how formal the 4-H Club wants to
    follow parliamentary procedures this may depend
    upon the age and experiences of the club members

51
Using Parliamentary Procedure
  • Basics of Parliamentary Procedure
  • Conducted by presiding officer.
  • Members are recognized by this officer before
    speaking.
  • One person speaks at a time.
  • Discussion stays focused on one topic.
  • Decisions are made through motions which require
    a second.
  • Discussion is held until all have had a chance to
    speak.
  • Decisions are made by voting on the motion.

52
10-Minute Break
53
Objective 6
  • Name 9 steps involved with planning a 4-H Club
    Year.

54
Planning the 4-H Club Year
  • Involve club members in preparing a yearly club
    plan
  • The annual plan will
  • State goals the club wishes to accomplish
  • Identify expectations of club members
  • Outline member responsibilities
  • Provide each member with specific tasks during
    the year
  • Give each person time to prepare for meetings and
    events
  • Promote a balanced experience with a variety of
    activities
  • Help the group measure how successful they were
    in reaching their goals
  • Allow families to participate in a positive way
    in 4-H events.

55
Step 1 Determine needs interests
  • Each member has his or her own ideas about what
    they would like their 4-H Club to do.
  • Parents also would like input
  • Needs and interests can be obtained by
  • Survey box at one of the early meetings, put a
    decorated container in the meeting room with
    blank pieces of paper and pencils nearby. Invite
    all who attend to write down ideas that they have
    4-H Club program ideas and put them in the box to
    be reviewed by the club officers.

56
Step 1 Determine needs interests
  • Sticky board ask members to write at least one
    thing they would like to do, learn, or make in
    the club this year
  • Technology ask teens to develop a web-based
    survey for members to respond to with their
    interests
  • Collages as a meeting activity, have members
    create collages to suggest programs and activities

57
Step 1 Determine needs interests
  • Roll Call as each persons name is called, ask
    them to respond with a suggested program activity
    (be sure to have someone recording all of the
    ideas)
  • Brainstorming divide the club into small group
    and make suggestions within the categories of
  • Head what do you want to learn?
  • Heart what do you want to do for others?
  • Hands how do you want to learn?
  • Health what do you want to do to promote a
    healthy lifestyle for yourself and others?

58
Step 2 Put Suggestions into a Plan
  • Include youth when developing the plan remember
    it is their club!
  • Key be as inclusive as possible to prepare plans
    of interest to the entire club.
  • In small clubs, form a planning committee to
    develop the clubs plan.
  • In larger clubs, form several committees each
    charged with planning a specific part of the club
    (meetings, service projects, recreation, etc.)
  • Present the plan to the entire membership for
    approval.

59
Step 3 Select a Planning Committee
  • Represent all interests
  • Involve older and younger members
  • Include all demographic categories
  • Involve parents, adult volunteers, and interested
    community members
  • Vice-President may chair the meeting, with help
    from the club leader

60
Step 4 Organize the Club Planning Meeting
  • Provide a hands-on learning activity in group
    decision-making
  • Ensure everyone has a voice and actively
    participates
  • Plan the meeting at a time and location that is
    most convenient for all.
  • Gather information from the methods used to
    collect ideas from club members
  • Consider county and/or state 4-H program areas of
    emphasis for the current year

61
Step 5 Set Goals
  • Identify the clubs goals what the members hope
    to accomplish as a result of their participation.
  • Goals should
  • Be developed from members interests
  • Be stated clearly
  • Be realistic, achievable, and measurable
  • Meet developmental needs
  • Promote cooperation and learning
  • Provide individual and group achievement
    incentives
  • Provide opportunities for community service,
    leadership, and communication

62
Step 5 Set Goals
  • Sample goals
  • Promote 4-H and recruit 10 new members and 2
    volunteers
  • Participate in 5 different project educational
    programs
  • Train officers to conduct business meetings
  • Participate in county and state-sponsored
    conferences and workshops
  • Provide all 4-H families with a 4-H Club calendar
    of events

63
Step 6 Create Action Plans
  • Decide what experiences to provide so that the
    club goals can be achieved.
  • Include workshops, speakers, field trips,
    recreation, business meetings, recognition
    events, fund raisers, etc.
  • Outline how each of these actions will be carried
    out.
  • Assign specific persons to complete the
    responsibilities identified.

64
Step 6 Create Action Plans
  • A typical annual 4-H program plan includes
  • Monthly meetings
  • Educational field trips or presentations
  • Recreational activities
  • Special activities (e.g., picnics, parties)
  • Community service projects
  • Opportunities for each member to make a
    presentation to the club
  • Club recognition activity
  • Club marketing/recruitment activity for the 4-H
    Club
  • Meeting to plan the next year

65
Step 7 Write the Yearly Club Plan
  • Keep the plan simple, yet complete
  • Include dates, times, and places for each event
  • When evaluating the plan, members should be able
    to answer yes to each of these questions
  • Does the plan include experiences for all
    members?
  • Are activities appropriate for all ages?
  • Can we realistically accomplish all weve
    planned?
  • Will we have fun while learning?
  • Have we considered how activities outside of 4-H
    will affect members ability to participate in
    our activities?
  • Does the plan provide opportunities for each
    member to experience leadership, public speaking,
    and service to the community?

66
Step 8 Approve the Yearly Plan
  • Present the plan in simple language to the
    membership, their parents, and other volunteers.
  • Provide an opportunity for each person to review
    the plan ahead of the meeting where it will be
    discussed.
  • Provide time for discussion of the plan during
    the meeting.
  • Make revisions as necessary.
  • Approve the plan following basic parliamentary
    procedures.
  • Provide a copy of the yearly plan to the County
    Extension Office to be kept on file as a part of
    the clubs reporting requirements.

67
Step 9 Measure Club Success
  • Review the plan throughout the year to be sure
    the activities reflect what was approved.
  • Ask for feedback from members, parents, and
    volunteers periodically throughout the year on
    the progress realized.
  • Encourage the planning committee to review their
    progress and make necessary adjustments.
  • Assess the environment of the club on a regular
    basis is it conducive to positive youth
    development?
  • Complete a Successful Club indicator checklist.

68
Objective 7
  • Describe roles and responsibilities of
    participants in 4-H Clubs.

69
Roles and Responsibilities
  • The 4-H Club has many individuals who must work
    together to ensure that the club experience is a
    successful one.
  • These individuals include
  • Youth
  • 4-H Club Volunteers
  • Club Officers
  • Parents
  • Community members
  • Extension Staff

70
Youth
  • Participate in meetings and activities
  • Provide input for 4-H Club and project offerings
  • Carry out responsibilities as needed by the group
  • Interact with other members of the group
  • Gain competence in life skills
  • Promote 4-H to other youth

71
4-H Club Volunteers
  • Serve as a point of contact for the club
  • Inform Extension Office of club plans
  • Ensure 4-H members are recognized
  • Assist with the planning and implementation of
    club activities
  • Discuss agenda prior to the meeting with the club
    officers
  • Make arrangements for the meeting
  • Ensure supplies are available
  • Assist youth in developing life and project skills

72
4-H Club Volunteers
  • Adults may assume several different roles as
    volunteers
  • Organizational/Club Leader
  • Key point of contact with CES Office
  • Coordinates club activities
  • Project/Activity Leader
  • Assumes responsibilities for a particular project
    (e.g., Electric, Livestock) or of a specific
    activity (e.g., Share the Fun, Club Tour)
  • Committee Member
  • Assists with the various 4-H Club committees
  • May serve in an advisory capacity for the 4-H Club

73
4-H Club Officers
  • Promote 4-H to other youth
  • Mentor younger members
  • Conduct business meeting
  • Provide leadership for 4-H Club
  • Work with adult volunteer to plan meetings and
    program
  • Serve as positive role models for their peers

74
Parents
  • Volunteer to assist with 4-H projects and
    activities
  • Provide transportation for members to 4-H
    activities
  • Attend club meetings and activities
  • Encourage participation in 4-H program
  • Provide resources to help members complete
    projects

75
Community Members
  • Assist with the planning of special events for
    4-H Clubs
  • Serve as resource persons
  • Contribute funds and other resources needed for
    club activities
  • Provide opportunities for 4-H clubs to serve
    their community
  • May serve on an advisory board for 4-H Club
    programming

76
Extension Staff
  • Located on county, area, district, state, and
    federal levels
  • Provide information and resources to volunteers
    and members
  • Advise 4-H Clubs on procedures and guidelines to
    follow
  • Assist with the recognition of members and
    volunteers
  • Recruit member and volunteer participation
  • Coordinate 4-H enrollment procedures

77
Objective 8
  • Create a marketing plan for a 4-H Club.

78
Marketing 4-H Clubs
  • Once a club is established, promotion and
    recruitment becomes essential.
  • Members want to share their excitement with
    others - they need an avenue to do so.
  • Youth gain valuable skills in communication as
    they develop strategies to market their 4-H Club.
  • Marketing strategies need to appeal to the needs
    and interests of youth creativity is the key!
  • Remember, however, that youth join 4-H because
    the meetings are interesting and enjoyable not
    because of a flashy marketing campaign. Be sure
    that the product you are marketing is worthwhile
    prior to marketing it.

79
Marketing 4-H Clubs
  • Ideas for marketing
  • Form a publicity committee
  • Hold a special, high profile event (e.g., 4-H
    Project Open House)
  • Use technology create a web site highlighting
    4-H Club activities
  • Invite local media to cover a special activity of
    your 4-H Club
  • Check with the Extension Office to obtain any
    marketing materials they may have available.

80
Marketing 4-H Clubs
  • Write press releases of club events
  • Promote National and Indiana 4-H Weeks Place a
    bulletin board in the school, library, or local
    mall
  • Set up 4-H information booths in school
    cafeterias
  • Arrange time to visit elementary school
    classrooms to promote 4-H
  • Have members and volunteers speak at local
    service organization and PTA/PTO meetings

81
Marketing 4-H Clubs
  • Complete a community service project
  • Make 4-H Club meeting announcements a part of the
    daily school announcements
  • Arrange for the public address announcer at
    school sporting events to read a public service
    announcement about 4-H
  • Wear 4-H-related clothing
  • Make personal invitations

82
Use of the 4-H Name and Emblem
  • During marketing and promotion of 4-H, be certain
    to use the 4-H Name and Emblem in compliance with
    federal guidelines.
  • Obtain appropriate approval for use of 4-H Name
    and Emblem.
  • Review guidelines established by National 4-H
    Headquarters http//www.national4-hheadquarters.g
    ov/library/4h_polregs.htm

83
Objective 9
  • Recognize viable options for 4-H Club programs,
    community service, and fund raising activities.

84
Suggestions for 4-H Club Programs
  • As a part of the educational mission of 4-H,
    programs can be held during the 4-H Club year.
  • A number of special guests or field trips can be
    arranged to provide unique opportunities for 4-H
    members to grow and develop interests.
  • Consider some of the following ideas during the
    program planning process.

85
Suggestions for 4-H Club Programs
  • Local business tours
  • Mock trial
  • Police dogs
  • Self defense
  • Karate/Tae Kwon Do
  • Lock-in
  • 4-H promotion
  • Present Mini 4-H program
  • Multi-county programs
  • Recycling
  • Tour county jail
  • Picnic
  • Holiday parties
  • Dance
  • Holiday caroling
  • Retreat
  • Ice cream social
  • Videos
  • Guest speakers
  • Community leaders
  • Teachers
  • Businessmen
  • Service professionals
  • 4-H alumni

86
Suggestions for 4-H Club Community Service
Projects
  • 4-H members learn valuable life skills by
    participating in projects that give back to their
    communities.
  • They learn to identify local needs, make contacts
    with community leaders, experience the steps
    required to organize an event, and realize the
    satisfaction that comes from helping others.
  • A wide range of options is available for 4-H
    Clubs to consider as shown in the following
    slide.

87
Suggestions for 4-H Club Community Service
Projects
  • Park beautification
  • Roadside clean-up
  • Landscaping
  • Flagpole at fairgrounds
  • Food drives
  • Clothing drives
  • Fund drives for medical research
  • Nursing home visits
  • Party for underprivileged children
  • Adopt a grandparent
  • Childcare assistance
  • Shopping service for seniors
  • Bicycle safety inspection
  • Tutor
  • Special Olympics
  • Voting polls
  • Salvation Army
  • Community egg hunt
  • Recycling
  • Angel Tree

88
Financial Considerations for 4-H Clubs
  • In order to complete all of the activities
    determined in the program planning process, the
    4-H Club will need funds.
  • 4-H Club members will have many good ideas on how
    to raise money. Encourage them to be creative
    and realistic.
  • Establishing a budget and financial goals will
    help members to keep on track and enthused about
    their fund raising projects.
  • Youth learn important life skills as they manage
    a clubs financial resources with the guidance of
    a knowledgeable adult.

89
Financial Considerations for 4-H Clubs
  • Funds raised by a 4-H Club are intended for the
    benefit of all members. No single member,
    volunteer, or committee owns these funds.
  • Fund raising using the 4-H Name and Emblem must
    be conducted in compliance with USDA guidelines.
  • Fund raising in a single county that uses the 4-H
    Name and Emblem may be approved by the County
    Extension Educator.
  • The 4-H Youth Extension Educator is responsible
    for reviewing each 4-H Clubs financial
    activities to determine that they are in
    compliance with these guidelines.

90
Financial Considerations for 4-H Clubs
  • 4-H Club funds should be maintained in a local
    financial institution. Checking accounts should
    have two signatures required for each check.
  • Bank accounts should include the 4-H Clubs
    Employer Identification Number (EIN). No
    personal Social Security Numbers should be
    included on a bank account. Procedures to obtain
    an EIN are included in the Policies and
    Procedures Handbook.
  • Receipts should be kept for all financial
    transactions.
  • Treasurers reports should be prepared monthly.

91
Financial Considerations for 4-H Clubs
  • Every 4-H unit shall maintain a record of its
    financial activities, including the contributions
    and funds it receives. An annual report shall be
    submitted by each unit to the CES Office.
  • Financial Reviews/ Audits are conducted on 1/5 of
    the countys 4-H Units annually by a
    locally-designated committee.
  • Financial Review/Audit should also be completed
    when the units leadership changes hands.

92
Financial Considerations for 4-H Clubs
  • Clubs may collect dues from 4-H Club members.
    However, the inability to pay dues should not
    prevent the member from participating.
  • Insurance coverage for 4-H Club members is highly
    recommended. The 1/year plan offered by
    American Income Life Insurance Company is an
    inexpensive method to help support 4-H families
    in the event of a 4-H-related accident.
  • No games of chance may be used as a method to
    raise funds for a 4-H unit. This includes bingo
    and raffles.

93
Financial Considerations for 4-H Clubs
  • A 4-H Charter signed by State Extension Officials
    serves as proof that the 4-H Unit is authorized
    to use the 4-H Name and Emblem, and thus has
    federal tax-exempt status (not exempt from paying
    state sales tax).
  • Units should not share state tax exempt numbers.
  • NOTE the Financial Management and Financial
    Management Forms sections of Indiana 4-H Youth
    Program Policies and Procedures Handbook contain
    further guidelines and information.

94
Suggestions for 4-H Club Fund Raising Activities
  • Bake Sales
  • Walk-a-thon
  • Dinners
  • Refreshments
  • Window washing
  • Variety shows
  • Crafts
  • Rummage sales
  • Lawn mowing
  • Skating parties
  • Work auctions
  • Product sales
  • Plays
  • Special events
  • Sponsorship
  • Car wash
  • Ice cream socials
  • Snow shoveling
  • Boarding pets
  • Recycling

95
Summary
  • 4-H Clubs provide positive youth development
    opportunities and develop numerous life skills in
    youth.
  • The ideal 4-H Club is youth-led with adults
    serving in an advisory capacity.
  • A number of individuals play significant roles in
    the successful operation of a 4-H Club.

96
Summary
  • Careful program planning is essential to a
    successful 4-H Club year.
  • Marketing 4-H is important and provides further
    educational opportunities to members.
  • Numerous options are available for 4-H Club
    programs, community service projects, and fund
    raising.
  • 4-H Clubs must carefully follow USDA guidelines
    when using the 4-H Name and Emblem.

97
Resources
  • Starting a New 4-H Club, A Leaders Guide for
    Getting Through the First Year, University of
    Minnesota Extension Service
  • 4-H Club Meeting Outline, p. 14
  • 4-H Club Calendar, p. 15-16
  • Parliamentary Procedure, p. 17
  • Whos on the Program?, p. 19-20
  • Indiana 4-H Youth Program Policies and
    Procedures, Purdue University, revised 10/2005
  • Guidelines and policies regarding membership,
    finances, volunteer screening, etc.
  • 4-H 101 Handbook, USDA/CSREES, 99-EYAR-1-0747
  • Example of By-Laws, p. 62-65
  • 4-H Club meeting Agenda Worksheet, p. 73
  • Presidents Guide to Conducting Business
    Meetings, p. 79
  • How to Design Your Own Clover, p. 89

98
Resources
  • 4-H Junior Leader Advisor Resource Guide, 4-H
    916, Purdue University
  • Ideas for program, community service, fund
    raising
  • Parliamentary Procedure
  • Officer Guides
  • 4-H Resource Electronic Database (FRED), Purdue
    University
  • Database including programming ideas from Purdue
    CES staff
  • Web address http//www2.agriculture.purdue.edu/4
    h/login.asp?target.
  • 4-H Club Programming, University of Florida
    Extension
  • Program planning tips, guidelines, templates

99
Questions, Comments, Feedback???
100
Next 4-H 101 Program
  • Expanding 4-H Opportunities
  • Tuesday, December 13, 2005,
  • 930-1130 a.m.

101
for your participation!!!
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