Pcounter Presentation

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Pcounter Presentation by
Academic and Education environments
Copyrigth 2003 Pcounter Europe
Pcounter Europe Customer Presentation Academic
v. 08 2003
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What does Pcounter do?
Pcounter is a network based software package that
provides cost control mechanisms and cost
recovery options for printing in network
environments.
Significant cost savings are achievedby
eliminating waste and abuse.
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Office output..
Office output is going through a significant
chang, which will impact the print cost if action
is not taken

• Copy to Print
• Single to Multi-function devices
• B/W to color
• Centralized distribution
• Print on demand (text books etc.)

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Accountability
Organizations are often unaware of the print
cost problem but why?

• They have no idea what the cost is, usually
  because they have no means of accounting for it.
• The users often have no responsibility for the
  budget which pays for the consumable items.

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Are you able to

• Measure the total volume of printing across your
  network?
• Determine which users are printing the most?
• Identify which printers are being under or over
  utilised?
• Restrict what users can print?
• Enforce use of printers with the most
  appropriate capacity?
• Enforce payment for printing?
• Recover costs of printing either internally or
  externally?

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What are the cost ?
Direct costs (paper, toner/ink,
depreciation)Cost range 0,03 - 0,06 Euro pr
page

• Other costs often not taken into account are
• User/IT support
• IT Network Systems Infrastructure
• Administration Procurement in the supply chain

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Real life !
Just on direct costs for 1,000,000 pages at a mid
point cost of 0,05 Euro per A4 sheet, the cost is
50,000 Euro
More simply Every ream of paper used costs 25
Euro
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The print cost problem

• Explosive network growth
• Greater access for all network computer users
• Lack of accountability
• Users rarely have to justify resource usage
• Low cost of printer hardware
• Total cost of ownership not budgeted for
• General increase of print volume
• Electronic documents, reports, presentations .

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The print cost problem
ABUSE examples

• Deliberate abuse printing off images just to
  see what they look like
• Printing multiple copies just in case
• Printing for personal use or for friends
• Taking output from printer trays that belongs to
  someone else
• Select 100 copies, hit the print button, log-off
  and leave!

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The print cost problem
WASTE examples

• Accidentally clicked on the print button
• Not sure they have printed it or not
• Cant find the output so print it again
• Printed it and then realised mistakes, so print
  again and again
• Printing off the internet producing badly
  formatted pages.
• Printing off the internet as they find things
  only last thing found is relevant.
• Printing on the wrong type of stationery
• Printing to the wrong printer / least
  cost-effective

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The true cost of printing
Hardware - 11 Service - 3 Supplies - 86
Source IBM
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Potential savings ?
Conservative estimates suggest by monitoring
printing, enforcing a sensible print policy based
on appropriate use and restraint to counter
accidental waste and abuse should achieve cost
savings of one third. Therefore per ream - 8
Euro saving Per million pages - 16,500 Euro
saving
Example savings in a typical school Estimated
savings based on using just two reams of paper
per day is approximately 3000 per year against a
typical initial investment of less than 1000
Euro.based on academic year of 38 weeks, 0.05
Euro cost per A4 page, saving a third on
waste/abuse
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Expectation
Overall print growth is expected to be 10-20 a
year.
To control such growth and potential cost
increase, tools are needed and the solution is
Pcounter
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Cost Control Cost Recovery
Pcounter have all the features for Cost Control
and Recovery, ALL included in the product (no
extra cost for modules)

• Monitoring Reporting
• Restrictions
• Controlled release of output
• Quota Management
• Charge-back

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Key Features

• Monitoring- Tracking and recording of all print
  activity per user, per printer etc.
• Reporting- WHO printed WHAT, WHERE, WHEN and
  HOW MUCH?
• Restrictions- Stop, pause, delay or re-schedule
  based on criteria such as copy/page count, job
  size/type, paper size, document type
• Re-direction- Load-level printing for device
  optimisation and lowest cost output

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Key Features

• Quota Management- Real-time enforcement to
  stop printing when credit has been exhausted.-
  Schedule X value per day/week/month/term-
  Automated cash collection card options (3rd
  part)
• Print on Release Pcounter Station-
  Classroom/teacher control for selected authorised
  output -
  User release in open learning areas
• Charge-back / Client-billing options- Popup
  for entering charge-codes for internal/external
  budgeting/billing
  

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Technical Data

• Supported on all Microsoft NT/2000 and Active
  Directory servers
• Supported on all Novell NetWare and NDPS servers
• Supports accounting for any PCL, Postscript,
  HPGL, Epson ESC/P, ESC/P2, Ricoh RPCS and Canon
  BubbleJet Image Runner printers
• Supports accounting of print jobs from any
  network workstation
• No user set-up required auto detects users
  login

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Advanced Options

• Cluster Node support for data-server
• Cluster Node support for Print-server ( Netware
  only)
• LDAP module
• Colour support (coming soon)

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Licensing and sample pricing
Pcounter server license per Print-server. Investm
ent gt 840 Euro per server including 1 year
maintenance Ongoing maintenance cost 260 Euro
per server
Pcounter Station license per station, required
where controlled or secure release is
required. Investment gt 395 Euro per station
including 1 year maintenance Ongoing maintenance
cost 120 Euro per station
If elementary School, pricing is 600 Euro pr
server and 180 for maintenance
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3rd part options
Cash and card payment options
Automated vending of student print credits
Integration with card based systems
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3rd part options

• DLLs for different card manufactures such as
  Cartadis, Cartax, Intercard, Sagio.
• Money Loader Units for use in environments where
  cards are not used. Identification is done by
  keyboard on Money Loader.
• Reload Units for cards (Magnetic, MiFare,
  Smartcard)
• Copy Modules, either by keypad or card.
  Integrated with Pcounter so credit will be
  counting for and/or deducted from Pcounter
  Account.
• Etc.

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Automated cash Collection
Automating cash collection - NetPrint Money
Loader A wall mounted vending device consisting
of a high security steel case containing a
processor and network connection, coin and note
acceptors, lockable boxes, alarm, panel mounted
keyboard and mini VGA display. Users login via
the keyboard and deposit money which is
automatically credited to their Pcounter account
balance.
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Pcounter Print History
All print jobs are logged showing document name,
printer, date/time, workstation, Client
code/sub-code, Paper size, features, size (Mb),
page count, cost and balance. History can be
displayed per user from Pcounter Administrator or
per device from within Pcontrol.
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Pcounter Station
Pcounter Station can display a list of all users'
print jobs showing user, document name, page
count, cost, which printer, the size and when the
job was submitted. Jobs can be set to be deleted
if left on the queue for more than X hours / days.
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Pcounter Station
Pcounter Station allows a user to be selected
from a list of network users, then, optionally,
on input of a password, a list of pending print
jobs will be displayed that can then be released
on demand.
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• 60 day no obligation free trial
• Guaranteed cost savings!
• Download from gt
• www.pcounter-europe.com
• includes graphical installation guide
• estimated install time less than 1 hour