PowerPoint (PPT): A Word Processor that Can Teach?

1
PowerPoint (PPT)A Word Processor that Can Teach?

• Eva M. Fernández
• October 22, 2001
• Queens LOTE Consortium
• Queens College
• LOTE_at_qc.edu

2
PPT Main Features

• Create SLIDES
• to project on a screen, from PC
• to print-out as transparencies use with
  overhead projector
• Integrate text and other multimedia content
• Deliver presentations
• in formal or informal settings
• in classrooms or conferences

3
Todays Menu

• Entering and formatting text
• Working with the user interface
• Printing slides
• Saving your work
• Running a slide show
• approximately 15 mins. per topic,with time to
  experiment

??
?
?
?
?
4
Assumptions Disclaimers

• Youre familiar with (but not experts in)
• using a mouse
• using a keyboard
• using Windows 95 (or higher)
• Possible (critical?) differences between Mac PC
  versions of PPT
• Interesting (but not critical) differences
  between PPT 97 and PPT 2000

5
Why Bother Learning PPT?

• Isnt it just a glorified word processor?
• good question
• PPT (and other similar software) ISNT (arent)
  JUST FOR MANAGING TEXT
• to use Microsofts jargon
• you can easily organize, powerfully illustrate,
  and professionally deliver your ideas PPT gives
  you the tools you need to communicate with
  impact
• found somewhere on the Microsoft.com website

6
Word Processors Word, WordPerfect, Wordstar,

• entering large amounts of text
• printing text, or displaying it on a small
  computer screen
• so
• default font sizes are small
• default alignment is left, or justified
• default paper orientation is portrait
• not necessarily ideal for building slides
  (though you can do it, if you have to)
• can manage incorporation of multimedia objects,
  but cant display them well
• keyboard commands great for entering and
  formatting text, but not necessarily ideal for
  presentations

7
Presentation Software PowerPoint, Freelance,
Corel Presentations
?

• Designed for making slides
• default font sizes are big
• default alignment and spacing of text varies,
  depending on slide layout
• default image is oriented as landscape
• ideal for overhead projectors
• with data projectors, takes advantage of screen
  size

8
Presentation Software PowerPoint, Freelance,
Corel Presentations
?

• Designed for running slide shows
• features to maximally use screen when running a
  presentation
• keyboard commands to simplify presentation tasks
• browsing from slide to slide
• changing color of screen
• using a pen or a pointer

9
Presentation Software PowerPoint, Freelance,
Corel Presentations
?

• AND you can associate a slide with notes, an
  outline, etc.
• simplifies making handouts and summaries
• helps organize ideas
• improves efficacy of presentation

10
Presentation Software PowerPoint, Freelance,
Corel Presentations
?

• FINALLY, you can save presentations as HTML
  files, to upload to the web
• for asynchronous delivery of lectures / talks
• features to set up Online Broadcasts

11
Finding the program

• In my machine
• D\Program Files\Microsoft Office\Office\POWERPNT
  .EXE
• Find it in your lab machines now

12
Entering and formatting text
??

• Start-up dialog box
• Create a new presentation or open an existing
  presentation
• annoying shortcut
• to turn off, check box
• choose Blank Presentation
• Next
• Choose an AutoLayout
• not so annoying shortcut
• choose top left slide layout
• enter title subtitle

13
Working with the user interface
?

• Menus
• file, edit, view, insert, format
• tools
• slide show
• Toolbars
• standard, formatting
• outlining
• animation

14
Anatomy of the Normal View
?

• Three (re-sizeable) windows
• slide (center)
• outline (left)
• notes (bottom)
• Toolbars above and below
• standard, formatting, animation (top)
• drawing, picture (bottom)
• Scrollbar (right) status bar (bottom)

15
Windows / Views
?

• The buttons at the bottom left

..
..
..
..
..
Normal View
Outline
Full Slide
Slide Sorter
Slide Show
16
Entering Text
??

• Adding slides default layout
• Title slide
• Bulleted list
• 2 column text
• Table
• etc.
• Advantage of using default layouts
• generates outline automatically

17
Formatting Text
??

• Format menu
• Formatting toolbar
• change font size
• change line spacing, paragraph alignment
• changing / adding / deleting bullets
• also, Slide Layout and Apply Design
• Remember to right click for formatting(and other
  such) options

18
Changing the Default Font
??

• For a given text box, or part of text box
• select text, change font
• For all the text entered so far
• Format gt Replace Fonts... gt Replace
• For any text to be entered
• Format gt click on Default for new objects

19
Printing Slides
?

• As overheads
• on plain paper
• on transparencies
• As handouts
• the black-and-white print-out
• the outline print-out

20
Saving your work
?

• Save
• Save As
• presentation (.ppt)
• show (.pps)
• outline (.rtf)
• set of slides (.gif, .jpg, .tif, etc.)
• Save As HTML
• (possibly next session)
• Embedding true-type fonts
• Pack and Go

21
Running a slide show

• the full screen view
• keyboard v. mouse
• black-outs, white-outs
• navigating through slides
• the mouse as pointer or pen

22
Keyboard shortcuts

• Advance to next slide
• space, N, right or down arrow, enter, page down
• Return to previous slide
• backspace, P, left or up arrow, page up
• Go to slide number
• enter
• End show
• esc, ctrlbreak

23
More keyboard shortcuts

• black-out B
• white-out W
• show / hide arrow pointer A
• pointer-to-pen ctrlP
• pen-to-pointer ctrlA
• hide pointer button ctrlH
• erase drawing E

24
Homework

• Make your own PPT presentation
• focus on making the text appear the way you want
  it to
• save it in various formats and see what happens
• print out some slides, a handout, an outline
• As a reference, download a copy of this
  presentation
• http//www.qc.edu/efernand/PPT/

25
PPT 2 Beyond the Text

• PPT as a viable and more directly controllable
  alternative to slide projectors, tape recorders,
  and VCRs
• Learn how to manipulate
• images, tables, graphs, sounds, moving pictures,
  and the like
• Bring
• multimedia objects to play with
• a floppy or two, to take your work with you

26
Questions? Comments?

• Please send e-mail to
• LOTE_at_qc.edu

Thanks!