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HR Symposium June 10, 2009

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The program is designed to be a build your own' management development plan ... Aspiring, Current Leaders. Current Leaders. Sessions conducted during working hours ... – PowerPoint PPT presentation

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Title: HR Symposium June 10, 2009


1
HR SymposiumJune 10, 2009
2
Agenda
  • University Updates Helen Gonzales
  • E-Verify Update Magdalena Vigil-Tullar
  • Passport to Leadership Jewel Washington
  • HR Hiring Practices Jack Srouji Felicia
    Rider
  • Open Forum HR Staff

3
University Updates
  • Helen Gonzales
  • Vice President,
  • Human Resources

4
E-Verify Update
  • Magdalena Vigil-Tullar
  • Employee Relations Director

5
E-Verify
  • Delayed until September 8, 2009
  • Work continues to insure compliance

6
Questions
  • Magdalena Vigil-Tullar
  • 277-4993
  • msvigil_at_unm.edu

7
Passport to Leadership
  • Jewel Washington
  • EOD Director

8
What is the Passport to Leadership Certificate
program?
  • The program is designed to be a build your own
    management development plan
  • The program is geared toward current leaders who
    manage others
  • The certificate requires the leader to complete a
    pre-requisite course, a leadership case study, 4
    core courses and 2 electives
  • All courses are based on a set of core leadership
    competencies identified by President Schmidly

9
How to Begin the Program
  • Leaders should discuss development needs with
    their supervisor
  • Leaders need to complete a Declaration of
    Commitment form and forward it to EOD
  • Once forms are received in EOD, leaders progress
    toward completion of courses will be tracked and
    reminders will be sent to the leader and
    supervisor
  • Leaders can register for courses via the Learning
    Central website category Leadership Series at
    https//learningcentral.health.unm.edu/plateau/use
    r/login.jsp

10
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11
What Happens Upon Completion of the Classes?
  • Participants in the program have 1 year from
    submission of the Declaration of Commitment to
    complete all program requirements
  • Upon completion of all certificate requirements
    leaders must complete a Letter of Completion form
    and forward to EOD
  • EOD will verify all Passport to Leadership
    requirements have been met
  • Upon verification, the leader will be scheduled
    to receive his/her certificate at the next
    Dean/Director Summit

12
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13
How Much Does the Program Cost?
  • There is no charge for participating in the
    Passport to Leadership program
  • The only charge will be if leaders no show
    after registering for a course
  • A 25 no show fee will be charged to the
    department for core and elective courses
  • A 50 no show fee will be charged for pre/post
    requisite courses

14
Can Several Leaders From the Same Department Come
to a Class?
  • Leaders can reserve a seat in any of the passport
    courses
  • Intact teams of leaders can reserve several seats
  • To reserve seats, leaders should contact EOD at
    277-1555

15
Management Academy vs. Passport
16
Benefits of the Program
  • All leaders who complete the certificate program
    will receive a framed certificate and
    acknowledged at the Dean/Director Summit
  • The best benefit is the knowledge, skills, and
    abilities the leader will gain by participating
    in the program

17
Questions
  • Employee and Organizational Development
  • 277-1555
  • EOD_at_unm.edu

18
HR Hiring Practices
  • Jack Srouji
  • HR Consultant
  • Felicia Rider
  • HR Consultant

19
Positions
  • Can I post a position before it is vacant?
  • Can I have two (2) employees in the same position
    number?
  • Budget! Can I afford it?

20
Search Committees
  • Make sure all committee members can attend all
    interviews
  • All committee members need to document interview
    answers

21
Personnel Files
  • Do I have to review the Personnel File?
  • Yes
  • Process
  • Contact your HR Consultant
  • Will notify file room to make arrangements
  • UNMH Employees
  • Contact your HR Consultant
  • Will make arrangements with UNMH HR

22
Reference checks
  • University Business Policies and Procedures
    Manual (UBPPM) 3210, Section,4.3.2. Reference
    Checks
  • Prior to conducting reference checks candidates
    must be asked for authorization to contact their
    references . At a minimum, references must be
    checked on the successful candidate. However,
    checking references on other applicants may also
    be done. For external candidates at least (3)
    three previous supervisors should be contacted. 
    For current UNM employees, contact a minimum of
    two (2) previous supervisors.  A written record
    of reference checks, which includes questions,
    responses, and identities of individuals
    contacted is required.  If the applicant is a
    current or former UNM employee, the hiring
    officer may review the employee's UNM personnel
    file.

23
Transcripts
  • Remind applicants selected for interviews, that
    if selected for position, they will have to
    provide proper documentation to support education
  • Review education requirements for the position
  • If position requires a High School (HS) diploma,
    then either a copy of the HS diploma, or
    unofficial/official college transcripts
  • If position requires a Bachelors degree or
    higher, then official, or copy of official (with
    seal) transcripts
  • Salary Justification

24
Tentative Offers
  • Can I make the selected candidate a tentative
    offer?
  • Can I change the start date, even after an offer
    letter has been generated?
  • Do not rewrite new start date on the original
    offer letter

25
Tentative Offers cont.
  • When should the employee (External/Internal) give
    a 2 week notice?
  • http//www.unm.edu/ubppm/ubppmanual/3225.htm
  • Can I start an employee before they receive the
    offer letter?
  • Transfers Negotiation between departments

26
Trial/Probation Period
  • Trial Period
  • Internal promotions/transfers
  • 30 working days
  • Probation Period
  • New hires/rehires after break in service
  • 6 months (calendar days)

27
New I-9 form
  • New I-9 Form as of June 2008
  • Must be completed at the HR Service Center as
    part of the New Hire paperwork for all new hires
    and rehires
  • According to Department of Homeland Security
    (DHS), I-9 forms must be completed within three
    (3) days of start date, otherwise employee cannot
    continue to work

28
New Hire Memo
  • U\JSrouji\Summary of Hire Template v2.doc

29
Corrections to Clerical/SecretarialJob
Groups
  • Office of Equal Opportunity (OEO) determined that
    these two categories are not significantly
    underrepresented for Asians
  • Current state HR will work directly with the
    departments on how to proceed with recruitment
    for positions that fall within one of these two
    job groups
  • Future state OEO will work with Joyce McCarthy
    to upload the new underutilization data into
    UNMJobs in the near future

30
Contact Information
  • For additional information, please contact your
    HR Consultant
  • http//hr.unm.edu/documents/banner/dynamic/pzrorgh
    .pdf

31
Open Forum Ask the Experts
  • HR Staff
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