IPHIDE CRA

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IPHIDE - CRA

• Administrative Matters
• September 2004

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USAIDs GRA CRA new initiatives

• Made to coincide with the closure of CHR and
  Micronutrients Health
• Objective is to conduct health research for the
  development of new and better
• Technologies, tools
• Approaches, policies
• Interventions
• Aim is to improve the health status of infants,
  children, mothers and families in developing
  countries
• Simultaneously, develop and enhance indigenous
  capacity for research.

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Country Research Activity
CRA will be responsive to country-specific
research priorities and address local research
needs that identify, test, and develop
new/refined tools, approaches, interventions, and
policies that contribute to the improved health
status of infants, children, mothers, and
families.
4
Country Research Activity awarded toThe Child
and Family Applied Research CFAR Consortium

• Management Governance
• Director Jon Simon, CIHD, BU-SPH

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Partner/subcontractor Institutions

• Harvard University
• New England Medical Center TUSM
• John Hopkins SPH
• University of Oxford/Kenya Medical Research
  Institute
• INCLEN
• CORE
• ICDDR,B

• Local Partners Extensive networks from almost
  all partners.

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Coordination and governance

• CIHD at BU is responsible for overall
  management.
• CFAR Executive Board
• Meet twice/year, quarterly conf. calls
• Advisory board BU-SPH Dept. chairs.
• Consultancy on a per needed basis on request
  from partner subcontractors!

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Management and Regulations

• Sources for guide and information
• INCLEN Budgeting and Accounting Manual for USAID
  funded projects
• IndiaCLEN Standard Operating Procedures
• Projects funded under USAID-INCLEN
• Main points
• Budgeting requirements
• Grants are made to institutions.
• Categories Personnel, Travel, Equipment,
  Supplies, Contractual, Other.

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Management and Regulations

• Budget Categories
• Personnel
• Coordinators, research associates, data entry,
  analysis, microlab, field workers, etc.
• Travel
• All travel and meeting costs
• Equipment
• All equipment for Office, Labs, and projects.
• Supplies
• All supplies for the above paper, stationary,
  pens,
• Contractual Consultants for various projects
• Other communications, dissemination, training.

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Management and Regulations

• Budget formats (Annex V-INCLEN)
• Excel sheets to minimize delays.
• Include unit costs.
• Local currency.
• Unallowable costs (some)
• Advertisement, PR, Entertainment
• Contingency
• Litigation and other legal proceedings
• Fines, penalties, depreciation, taxes if
  exemption available.

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Management and Regulations

• Payment schedule
• Payments will be disbursed to IndiaCLEN in
  allocations based on performance and milestones.

Advancement ()
INCLEN
INDIACLEN
INVOICE
BOSTON U.
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Management and Regulations

• Unexpended funds refunds
• Funds remaining at grants end revert to INCLEN
• Return mechanism should be prompt
• Same for unallowable, unreasonable or not
  allocable costs.
• Extensions to grant periods (No cost)
• INCLEN grants this upon written requests
• Interim accounting and technical reports
• Justification of extension
• Projected budget
• Timetable for activities and expenditures.

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Management and Regulations

• Procurement
• Strict rules precedence for US goods.
• INCLENs code is US (000) All equipment and
  supplies should be bought in the US, or from US
  manufacturers, when possible.
• Exemptions apply (utilities, rent, gasoline,
  communications).
• USAID requires INCLENs approval for procurements
  over 500three quotes.
• USAID requires Washington DC approval for items
  over US 5000
• Planning required! Contact INCLEN.
• Items over 1000 approval from INCLEN to
  dispose.
• International travel US carrier even if more
  expensive.

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Management and Regulations

• Audits
• INCLEN can conduct audits at any time during or
  after the life of a grant.
• The grantee should provide all necessary
  information and facilitation for this to happen.
• Noncompliance needs to be corrected within two
  months of audit results.
• Post-hoc approvals need to minimize!
• Recommend adherence to project accounting records
  and procedures.minimum control standards.

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Management and Regulations

• Reporting
• Need adherence and timeliness!
• Move for quarterly to bi-yearly reporting.
• Format for reports will likely remain the same.
• On-line reporting
• USAID global database
• Based on previous CHR database
• http//www.childhealthresearch.org/chr/

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Reports for IIDI grant closure

• Urgently required!!
• Abstracts, final technical and financial reports
  for all completed individual research studies
• Progress reports and financial reports for all
  continuing individual research studies
• Highlights, progress reports, and workplan for
• All research-related capacity building
  strengthening activities.
• All initiatives.

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