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SOFTWARE APPLICATIONS FOR THE LEGAL ENVIRONMENT University Extension Building A Room 201 Wednesdays

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KATHY MILLER, ACP, CAS. JON S. MONTGOMERY, CLA. INTRODUCTION AND COURSE OVERVIEW ... .gov Government. www.ftc.gov (Federal Trade Commission) .mil Military ... – PowerPoint PPT presentation

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Title: SOFTWARE APPLICATIONS FOR THE LEGAL ENVIRONMENT University Extension Building A Room 201 Wednesdays


1
SOFTWARE APPLICATIONSFOR THELEGAL
ENVIRONMENT University Extension Building
ARoom 201  Wednesdays 630 PM to 930 PM
April 2nd, 2007 through June 18th  KATHY
MILLER, ACP, CASJON S. MONTGOMERY, CLA
2
INTRODUCTION AND COURSE OVERVIEW
  •  Introduction of instructors
  • Kathy Miller, ACP, CASkhmiller_at_fedex.com
  • Jon S. Montgomery, CLAjonmontgomery_at_paulhastings.
    com
  • Students
  • Class Survey - due April 2nd

3
COURSE OBJECTIVES
  • Have a basic knowledge needed to use a personal
    computer with confidence
  • Demonstrate basic MS Windows Operating System
    functions
  • Apply a working knowledge of Word, Excel,
    PowerPoint, Access, Explorer, Outlook, Adobe to
    prepare documents for the legal environment
  • Recall comparison of basic difference between
    Word and WordPerfect

4
COURSE OBJECTIVES
  • Give examples of basic computer applications used
    in a law firm or legal setting for litigation
    support, calendaring and electronic
    communications
  • Give examples of ethical considerations for use
    of e-mail and Internet use
  • Create Excel spreadsheets
  • Use Internet for legal and factual research
  • Give specific examples of how software is used in
    the legal environment

5
Administrative Matters
  • Course Text
  • Master Visually Office 2003by Michael S. Toot
  • Course website
  • www.parasale.net
  • Class outlines
  • Examples and practice files
  • Links to additional resources
  • Assignments
  • Course policies and objectives

6
Evaluation and Grading
7
Grading Scale
  • A 98 100
  • A 94 97
  • A- 90 93
  • B 87 - 89
  • B 83 - 86
  • B- 80 - 82
  • C 77 - 79
  • C 73 - 76
  • C- 70 - 72
  • D 65 - 70
  • F BELOW 65

8
Course Policies
  • What We Expect from You
  • Be here. Be on time. Class attendance is not
    optional.
  • Participate! We expect you to keep up in class,
    not being disruptive, hold questions not on point
    to the end of class, arrive on time, and do not
    leave until after the homework assignment is
    given.  DO NOT SURF THE INTERNET DURING CLASS
  • Turn in everything on time. An assignment is late
    if we dont have it by the beginning of the class
    period on the due date. Period. No exceptions.
    Really. We mean it.
  • Late paper penalty is one full letter grade off
    for every day its late. (Day is defined as 24
    hours!)

9
Course Policies
  • What You Should Expect from Us
  • Clarity. We will try to make course and
    assignment expectations as clear as possible. If
    you dont understand requirements or concepts
    ask one of us.
  • Relevance. Weve never had patience with busy
    work, so we will not ask you to do any. Each
    assignment is geared to prepare you for some
    aspect of the use of computer software in the
    legal setting. If you dont understand why youre
    doing an assignment ask us.

10
Course Policies
  • Assignment Submission Guidelines
  • Hard Copy and Disk. Assignments are due at the
    beginning of class in hard copy and on 3.5 inch
    high density disk or CD.  Please be sure your
    files are on the disk as assignments with out a
    disk with the homework files on it cannot be
    accepted.
  • Electronic copy. You may submit assignments via
    email to our e-mail address at your own peril.
    Your assignment is not received when sent it is
    received when we actually get it.

11
Course Policies
  • For Thursday Sessions
  • 630 - 745 Lecture/interactive
    presentation
  • 745 - 800 Break
  • 800 - 930 Lecture/interactive
    presentation continued
    and commence homework
    assignment

12
Course Policies
  • Office Hours
  • Preferred method send e-mail to both Mr.
    Montgomery and Ms. Miller.
  • Responses to messages and e-mail received during
    normal business hours will be sent within 24
    hours.

13
Course Policies
  • READING ASSIGNMENTS
  • YOU ARE RESPONSIBLE FOR KEEPING UP WITH ALL
    READING ASSIGNMENTS.  THE MATERIAL COVERED IN THE
    TEXT AND IN YOUR CLASS BINDERS AS WELL AS CLASS
    LECTURES AND DEMONSTRATIONS MAY BE THE SUBJECT OF
    POP QUIZZES AT ANYTIME DURING THE TERM.  A
    PORTION OF YOUR GRADE IS RELATED TO CLASS
    PARTICIPATION WHICH INCLUDES HOW WELL YOU
    INCORPORATE KNOWLEDGE OF THE READING ASSIGNMENTS
    DURING CLASS DISCUSSIONS.

14
Course Policies
  • Printing
  • Assignments may be printed at your office,
    Kinkos or other similar facility.
  • You may print to the printer in the back of the
    class room for free, but dont assume that the
    printer has paper.

15
Typical law office/corporate law department
computer software
  • Word vs WordPerfect word processing

Access d base data base
Excel/QuatroPro/ Lotus
spreadsheet
16
Typical law office/corporate law department
computer software
  • PowerPoint/Presentations presentations

Harvard Graphics
trial exhibits
Tax/Estate Planning
Fiduciary Accounting Trust And
Estates (FATE) Federal Estate Tax
(FET)
17
Typical law office/corporate law department
computer software
  • Affirmative Action Plan affirmative action

    plan generator

Folio/Tvalue Title insurance /amortization
DocsOpen/SoftSolutions document management
18
Typical law office/corporate law department
computer software
  • Legal Solutions forms preparation

            Outlook/GroupWise/ Lotus
Notes e-mail/calendar/Rolodex
Netscape/Explorer Internet browsers
Lexis/West Law legal
research
19
Typical law office/corporate law department
computer software
  • Carpe Diem/DTE Open timesheets

Live Notes
depositions
Concordance/Summation document management
20
INTRODUCTION TO THE INTERNET AND WWW
  • OBJECTIVES
  • Use IE to search the Internet
  • Add, organize and delete favorites
  • Print and download files from the Internet
  • Recall Internet sites for legal use
    transactional and litigation
  • Recall definitions of Internet vocabulary

21
INTRODUCTION TO THE INTERNET AND WWW
  • Why cover the internet in Software Applications?
  • You use software to use the internet.
  • Paralegals use the internet for legal and factual
    research.
  • Research classes cover primarily cover legal
    research.
  • Paralegals need to know how to incorporate
    internet information into their work product.
  • Our class has a website www.parasale.net

22
Internet Service Providers
  • Internet Service Providers (ISP) -- A company or
    institution that provides access to the Internet
    in some form, usually for money. This is your
    connection to the Internet.

Online Connection -Comparison of major US
Internet service providers presents details about
connection speeds, prices, software used,
features and support.
23
Web Browsers
  • Web Browsers - Short for Web Browser it's the
    tool (program) that allows you to surf the web.
    The most popular Web Browsers right now are
    Netscape Navigator and Internet Explorer.MSN
    ExplorerNetscapeOperaMozilla

24
Search Engines  
  • Search Engines - It is one thing to have
    information you want to share with the Internet
    community and quite another to let the worlds
    users know where to find it.  Many types and
    styles of search engines exist some permit
    comprehensive keyword searches others list site
    by topic.  Some automatically snoop all known
    servers on the Internet for interesting content.

25
Meta Search Engines / Indexes
  • Indexes of or use of multiple Search Engines

26
 
  • On average, Americans experience "search rage" if
    they don't find what they want within 12
    minutes.WebTop Search Rage Study, August 2000

27
 
The Duke of URL
  • The Duke of URL - (Uniform Resource Locator) --
    The standard way to give the address of any
    resource on the Internet that is part of the
    World Wide Web (WWW).  It usually begins with
    "http//"   A URL looks like thishttp//www.mat
    isse.net/seminars.htmltelnet//well.sf.ca.usnews
    new.newusers.questions The most common way to
    use a URL is to enter into a WWW browser program,
    such as Netscape, or Explorer.

28
Dot What?
  • .com Commercial
  • www.pepsi.com (Pepsi cola)
  • .gov Government
  • www.ftc.gov (Federal Trade Commission)
  • .mil Military
  • www.defenselink.mil (US Department of Defense)
  • .org Organizations
  • www.nala.org (National Association of Legal
    Assistants)
  • .edu Educational Institutions
  • http//unex.uci.edu
  • .net Net Service Providers
  • _at_cox.net

29
Microsoft Internet Explorer
  • Title Bar
  • Menu Bar
  • Address Bar
  • Scroll Bar
  • Status Bar
  • Navigation Bar
  • Links Tool Bar

30
Microsoft Internet Explorer
  • Navigational Tool Bar
  • Back
  • Forward
  • Stop
  • Refresh
  • Home
  • Search
  • Favorites
  • History

31
Microsoft Internet Explorer
  • Favorites
  •  Add
  •  Name of Site
  • Make Available Offline
  • Delete
  • Organize
  • Create Folder
  • Rename
  • Move to Folder
  • Delete

32
How to Search The WWW
  • Visible or Invisible Internet (Deep Web)
  • Address Bar Search - URL
  • www.caparalegal.org
  • Address Bar - site name
  • California Alliance of Paralegal Associations
  • Search Engines / Indexes key words
  • Paralegal
  • Boolean query language
  • (and, or, not)

33
How to Search The WWW
34
How to Search The WWW
35
How to Search The WWW
  • Boolean query language and advanced search
    operators
  • Quotes ( ) putting quotes around a set of
    words will only find results that exactly match
    the words in that exact sequence.
  • Wildcard Use () attaching an to the right
    hand side of a word will return partial matches
    to that word (i.e. word returns results that
    include word, words, worded etc.)

36
How to Search The WWW
  • Boolean query language and advanced search
    operators
  • Using Plus () attaching a in front of a word
    requires that the word be found in every one of
    the search results
  • Using Minus (-) attaching a in front of a
    word requires that the word not be found in any
    of the search results

37
How to Search The WWW
  • Boolean query language and advanced search
    operators
  • OR (endangered species or tiger) lists content
    with either word in it
  • Endangered
  • Species
  • 35,500

Endangered Species, Tiger 41,000
Tiger 5,500
38
How to Search The WWW
  • Boolean query language and advanced search
    operators
  • AND endangered species and tiger

endangered species 35,000
250
Tiger 5,000
39
How to Search The WWW
  • Pitfalls to avoid
  • Avoid misspelling
  • Query 712,815
  • Querry 2,156
  • Qerry 37
  • Kwerrie 2

40
How to Search The WWW
  • Pitfalls to avoid
  • Avoid using redundant terms (ask Is this term
    covered by another term? If so delete the
    redundant term.)
  • Avoid ignored characters (i.e. ! )
  • Use alternate spellings when necessary(i.e.
    color/colour, organize/organise,
    behavior/behaviour) (50 countries use traditional
    UK English spellings and not US spelling of
    words)
  • Avoid using too many terms (use only 6 to 8 terms
    with high numbers of search terms search engine
    behavior becomes erratic)

41
Content Evaluation
  • Why do you need to evaluate content?
  • Who put it on the web?
  • Quality
  • Age of content
  • How to evaluate web content.
  • Look at the URL (www.whitehouse.gov /
    www.whitehouse.org )
  • Who wrote the page?
  • When was it last updated? (File Properties)
  • Use _at_Alexa to find out more
  • http//www.alexa.com/
  • Why was the page put on the web?

42
The Best Paralegal Websites
  • Litigation
  • Court Sites
  • Finding Witnesses and Experts
  • Arbitration/Mediation
  • California Laws, Rules and Regulations
  • Forms
  • Transactional
  • Cities and Counties
  • State and Federal Agencies
  • Financial Information
  • Free Public Records
  • Forms

43
POTPOURRI
  • Google Features www.google.com
  • Language Translation
  • Images
  • Search Engine Comparisons and Infowww.infopeople.
    org/search/chart.html www.searchenginewatch.com
  • Index or search engines from around the world
    www.searchenginecolossus.com

44
POTPOURRI
  • To help your writing
  • www.acronymfinder.com Finds Acronyms
  • www.onelook.com Results from 100 Dictionaries
  • http//www.m-w.com/ - Merriam Webster Dictionary
  • http//www.powa.org/ - Online writing assistant
  • http//www.nutsandboltsguide.com/ - College
    Writing Asst.

45
POTPOURRI
  • Special Searches
  • www.whois.org
  • www.archive.org (Wayback Machine)
  • Windows OS Help
  • www.annoyances.org
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