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General Disciplinary Procedures

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Once an employee has amassed nine (9) points, his/her employment with the ... In some cases, a student employee may be dismissed prior to amassing nine (9) points. ... – PowerPoint PPT presentation

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Title: General Disciplinary Procedures


1
General Disciplinary Procedures
Step 5
  • 2009-2010
  • Student Employee Handbook
  • (on-line presentation)

2
STUDENT EMPLOYEE GRIEVANCE POLICY
  • While the Department of Recreational Sports makes
    every effort to maintain pleasant working
    conditions which lead to cooperative, effective
    working relationships with all employees, the
    Department also recognizes that misunderstandings
    and disagreements may arise regarding to terms
    and conditions of employment. Normally, such
    disagreements are resolved through informal
    discussions between the student-employee and the
    immediate supervisor. However, for questions and
    complaints not resolved to the student-employees
    satisfaction through informal discussions, the
    following formal Grievance Procedure is available
    upon request of the student.
  •  
  • As used here, the word grievance means a
    complaint brought forth by a student who feels
    that he/she has been unfavorably affected by a
    decision relating to terms and conditions of
    employment or by an incorrect interpretation of
    the University policies related to employment.
  • For procedure, please contact Lisa Shea at
    lmhaake_at_umich.edu

3
DISCIPLINARY POINTS SYSTEM
  • We have created the following system to assess
    disciplinary points to student-employees who are
    not performing their job duties as expected.
  •  
  • Student-employees will be assessed points based
    on the infractions charts listed on the next
    pages. An employee receiving points for an
    infraction will be notified by their supervisor
    via e-mail following the infraction. Severe
    infractions may warrant a personal meeting with a
    supervisor.

4
DISCIPLINARY POINTS SYSTEM
  • It is the employees responsibility to keep track
    of any points amassed during his/her employment.
    If an employee wishes to see his/her point total,
    they must contact a member of the Student
    Personnel staff at the CCRB.

5
DISCIPLINARY POINTS SYSTEM
Points will be accumulated throughout the term of
employment. Any employee amassing a total of nine
(9) points will be terminated. Points given for
a particular infraction will be removed one
calendar year after the date of assessment,
dropping an employees total points accordingly.
6
DISCIPLINARY POINTS SYSTEM
  • If an employee is assessed points for a
    disciplinary infraction he/she feels was
    committed only due to circumstances beyond
    his/her control, the employee has 24 hours from
    the time he/she is notified by his/her supervisor
    of the points assessment to visit, call or e-mail
    the supervisor and explain the circumstances.
    The supervisor will then determine whether or not
    to remove or uphold the points.
  • If the points are upheld by the supervisor, but
    the employee still believes he/she should not be
    assessed points for that particular infraction,
    the employee has another 24 hours to e-mail Kathy
    Doletzky (kdol_at_umich.edu), Student Personnel
    Coordinator, and state his/her case for the
    Student Personnel staff to consider. The Student
    Personnel staff will look at the situation
    objectively and agree to either uphold the points
    or remove them. The employee and supervisor will
    be notified of the decision within five business
    days of initial contact. The decision of the
    Student Personnel staff is final.
  • Remember, while at work for the Department of
    Recreational Sports, employees are being
    supervised by several levels of department
    representatives from student building supervisors
    to directors. Any department employee observing
    any of the following behaviors has the authority
    to speak to an employee regarding the situation
    and will notify the appropriate supervisor of any
    infractions.

7
DISMISSAL from REC SPORTS
  • Once an employee has amassed nine (9) points,
    his/her employment with the department will be
    terminated. The employee will be notified by
    e-mail of his/her termination, with a follow-up
    phone call if necessary. In some cases, a student
    employee may be dismissed prior to amassing nine
    (9) points. An employees immediate supervisor is
    the ultimate authority in dismissal decisions. If
    he/she feels an employee has committed a severe
    infraction, immediate termination may result.
  • If an employee is dismissed from a position, in
    any building or program, that employee is
    dismissed entirely from the department. An
    individual may re-apply for employment no sooner
    than one year from the date of dismissal. If the
    employee should re-apply for employment, the
    Recreational Sports Executive Committee will
    review the application and make the final
    decision on whether or not subsequent hiring will
    be approved.

8
APPEAL PROCESS
  • If you have a disagreement with your supervisor
    or with the department concerning a dismissal,
    the following procedure should be followed
  • A written appeal must be submitted to the
    Associate Director of Student Personnel no more
    than seven days after the date of dismissal. The
    Associate Director of Student Personnel will
    chair an appeal board hearing that will be
    scheduled within two weeks from receipt of the
    written appeal.
  •  
  • Two staff members and two student employees will
    complete the appeal board membership. The
    immediate supervisor and the employee will also
    be asked to attend the hearing. The appeal board
    chair will verbally notify the employee of the
    boards decision and also provide a follow up
    written explanation.
  • A final appeal within the department may be made
    to the Associate Director of Student Personnel
    within seven days of the verbal notification by
    the appeal board chair. A further appeal may be
    presented to the Ombudsperson in the Office of
    Student Services.
  •  
  • FAILURE TO SUBMIT YOUR WRITTEN APPEAL IN THE
    ABOVE MENTIONED TIME FRAME WILL INVALIDATE THE
    APPEAL.

9
FACILITY STAFF INFRACTIONS
  • (Activity Area Staff , Building Crew, Entrance
    Monitor, Equipment Staff , Membership Services
    Assistant, Lifeguard, and Building Supervisor)

10
INTRAMURAL, CLUB SPORTS RENTAL STAFF INFRACTIONS
11
OUTDOOR ADVENTURES STAFF INFRACTIONS
12
CHALLENGE PROGRAM STAFF INFRACTIONS
13
FOOTNOTES
  • If you have secured a sub for a shift, but have
    failed to notify your supervisor and/or the
    building of your sub, you will be held
    responsible for the missed shift if your sub does
    not show. If you have failed to secure a sub for
    your shift, and have not obtained permission from
    your supervisor to be excused from the shift, you
    will be assessed points for the missed shift.
  • Lifeguards, Building Supervisors, Program
    Supervisors and Sport Supervisors Sleeping while
    on duty will result in immediate termination.
  • Manipulating a work station computer to gain
    access to the internet or an e-mail system will
    result in immediate termination.
  • At times, your supervisor may allow you to leave
    a station unattended. If you have been given
    prior permission to leave your station, you will
    not be assessed points.
  • This includes accepting incorrect amounts of
    money for passes, services or equipment,
    accepting non-U.S. currency (i.e. Canadian
    coins), not securing money at your station. This
    does not refer to blatant acts of financial
    mismanagement (i.e. not turning in the correct
    amount of money collected during your shift,
    falsifying accounting documents, etc.) These
    infractions may result in immediate termination.

14
SEXUAL HARASSMENT STATEMENT
  • It is the policy of the Department of
    Recreational Sports to maintain a work
    environment free of sexual harassment for
    students and staff. The department will follow
    the policy established by the University as
    presented in The Record dated March 14, 1994. A
    copy of this policy is on file in the business
    office of each recreational sports facility.
  • Should any student staff member wish to file a
    complaint concerning sexual harassment they are
    urged to talk to Bill Canning, Director of
    Recreational Sports, Debrah Webb, Associate
    Director or John Lindner, Associate Director.
    These individuals will review the policy with the
    complainant and advise them about the informal
    and formal resolution alternatives available
    under the policy. Students may also choose to
    file complaints directly with either the Office
    of the Ombudsperson or the Office of Student
    Affairs, which provide assistance exclusively for
    students.
  • All inquiries and complaints will be treated
    with the utmost confidentiality and dealt with as
    promptly as possible.
  • The University policy and procedures are subject
    to revision as determined necessary or desirable
    in view of experience or changes in the law. The
    Department of Recreational Sports will continue
    to follow University policy as revisions occur.

15
CERTIFICATIONS
  • Certain positions with the department require
    that you maintain current CPR, First Aid and/or
    LifeguardTraining certifications as a condition
    of continued employment. These positions are
  • Lifeguards (Lifeguard Training, CPR- PR,
    First Aid)
  • Supervisors (CPR, First Aid)
  • Trip Leaders (CPR, First Aid, WFA or WFR)
  • Challenge Program Staff (CPR, First Aid)
  •  
  • Please note
  • 1. Student employees working in positions that
    require certifications must show proof of current
    certifications every term.
  • 2. New trip leaders and ropes instructors must
    obtain the required certifications within 6 weeks
    of their hire date or they will not be allowed
    to work in those positions. Students will be
    allowed to retain hours for jobs that do not
    require certifications.
  • 3. Students currently working in supervisory,
    trip leader or challenge program instructor
    positions should also maintain current
    certifications however, if the certifications
    expire, a student may continue to work provided
    proof of registration in a renewal class is
    produced by the date of expiration. If proof of
    registration is not produced, then loss of hours
    in the above positions will occur. Students will
    be allowed to retain hours for jobs that do not
    require certifications.
  • 4. Students currently working as lifeguards
    must maintain current certifications. Failure to
    do so will result in the loss of hours upon
    expiration of certifications. Students will be
    allowed to retain hours for jobs that do not
    require certifications.

16
CPR/FIRST AID/LIFEGUARD TRAINING CLASSES
  • Free CPR and First Aid classes are provided by
    Recreational Sports periodically throughout the
    year for employees of the department. If you are
    unable to attend a class offered by the
    department, it is your responsibility to obtain
    your certifications elsewhere. You will find the
    upcoming schedule for CPR and First Aid classes
    by the time clocks in each building.
  • You MUST contact Dave Siegle (siegle_at_umich.edu or
    936-0597) to register for a class. Classes with
    no registration will be cancelled.

17
CONGRATULATIONS!
  • CONGRATULATIONS! You have completed the Rec
    Sports
  • Student Employee On-Line Training.
  •  
  • Please print the Student Employee Handbook
    Agreement, sign and date it and turn the
    agreement into your Supervisor within one week of
    being hired.
  • Remember, by signing this agreement, you
    acknowledge that you have a full understanding of
    the Handbook and what is expected of you during
    your employment with Rec Sports.
  •  
  • And that your supervisor may test your knowledge
    on this information at any time.
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