Title: Policy Governance Jan Maggini, Moderator Mike Stearns, Trustee Perspective Tim Nelson, President Per
1Policy GovernanceJan Maggini, ModeratorMike
Stearns, Trustee PerspectiveTim Nelson,
President Perspective
2Definition of Policy Governance
- Policy Governance is an approach to the job of
governing that emphasizes values, vision,
empowerment of both board and staff, and the
strategic ability to lead leaders.
3Comparison
- Traditional Board vs. Policy Governance Board
4Four Types of Policies
- Ends
- Executive Limitations
- Governance Process
- Board-President-Community Relations
5Ends
- The board defines which human needs are to be
- met, for whom, and at what cost.
- Long term perspective and mission related
- Boards long-range planning
6GRCC Ends
- Community Outreach
- Developmental Education
- Diversity
- Entrance Transfer
- Flexible Learning
- Lifelong Learning
- Workforce Development
7 Executive Limitations
- The Board establishes the boundaries of
acceptability within which the President can
responsibly operate. -
8Governance Process
-
- The Board defines its philosophy, its
accountability, and specifies of its own job.
9Board-President-Community Relations
- The Board clarifies
- how it will delegate authority to the President
- how it will evaluate the Presidents performance
based on ends and executive limitations - how it will interact with the internal and
external community
10Clear Direction to the President
- Organizational outcomes (goals) are defined
(Ends) - Values and priorities are addressed (Ends)
- Values and perspectives of the ownership
community are expressed (Ends)
11Clear Direction to the Presidentcontinued
- Constraints on operating methods are defined
(Executive Limitations) - Worries or concerns are addressed (Executive
Limitations) - Any other operational choices not covered in
policy are left to the President.
12President and Organizational Accountability
- Clear authority is passed to the President so
that nothing stands in his/her way of
accomplishing what the Board directs. - The Board formally monitors the President and
organizational performance with data-based
evidence to assure that its policies are being
carried out.
13Board Accountability
- The board recognizes its rightful role of
representing the interests of the owner
community, not the operational organization. - In order to fulfill this role, the board
purposefully links with the community to
understand its values and perspectives.
(Strategic Conversations, Community
Conversations, And Community Breakfasts)
14Board Accountabilitycontinued...
- Board job description defines the unique
value-added role that the Board and the Board
alone is qualified to fulfill. - The Board monitors its compliance with its own
policies concerning its job and its relationship
with the President.
15Agendas and Meetings
- Board meetings, and agendas, center on the value
added work of the board, not on operational
minutiae. - A process exists for bringing diverse
perspectives in informed decisions through
healthy dialog and deliberation. - Meetings may or may not be shorter, but they
are almost always more focused and more
substantive.
16Proactive Policy Development
- A complete set of policies are developed that
cover anything the Board feels is important. - A formal process of developing policy is
followed resulting in policy that is clear and
serves as a useable reference for decisions and
behavior. - New policy development is automatically
triggered when - increased understanding, unforeseen events,
or new - community concerns or desires are not
covered within - current policy. (i.e. Academic Freedom)
- Policy is continually tested and updated
through monitoring - and review. (i.e. Retreats)
17Ends Drive the Organization
- Instead of deriving our purpose from what we do,
our purpose defines what we must do. - The Ends (which answer the questions of What
benefits, for Which Recipients, at What
Justifiable Value) spell out what the College is
to achieve. - The President then determines what the College
needs to be and do in order to realize the
purpose.
18Steps in Governance Evolution
- A board recognizes that there is a better way to
deliver on the Colleges purpose for existing,
its value to the community, and the important
role that excellent governance plays. - After education and exploration, the board
determines if Policy Governance seems to fit. - A sample Policy Manual is developed.
19Steps in Governance Evolutioncontinued
- The board votes to implement Policy Governance.
- The board begins governing by the new policies it
has developed. - Each year the board renews its understanding and
commitment through education and orientation. - Over time, the methods, processes, and structures
of governing with Policy Governance become the
culture.
20GRCC Website
- www.grcc.edu
- Select Board of Trustees from Quick Reference
list and select Board Policies from Menu on the
left.
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