Development, Validation, Implementation and Enhancement of a Voluntary Protection Programs Center of

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Programs
Center of Excellence (VPP CX) Capability for
Department of Defense

• Protecting the ultimate resource our people!

Department of Defense Voluntary Protection
Programs Center of Excellence Operated by
DoD Lead AgentOffice of the Assistant
Secretary of the Army (Installations and
Environment)
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Overview

• Background
• VPP 101
• DoD VPP CX Support
• Army Status
• The Way Ahead

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Background

• Defense Safety Oversight Council (DSOC)
  initiative
• VPP chosen due to proven mishap and workers
  compensation claim reductions in both private and
  federal sectors
• Army (ASA IE) assigned lead agent
• Multi-Service and Defense Agency funded
  initiative
• DoD VPP Center of Excellence (VPP CX)
• Army contracted Concurrent Technologies
  Corporation to Pilot and Operate a VPP CX
• Funds contract supportgap analysis and technical
  assistance
• Focal point for DoD VPP assistance

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DoD VPP Center of Excellence Mission

• Assist DoD Installation Commanders and Activity
  Directors in achieving OSHA Voluntary Protection
  Programs (VPP) Star Status

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VPP Benefits

• Increased safety and occupational health
  awareness, ownership and accountability
• Increased readiness
• Decreased incidents and accidents
• Improved safety management systems

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VPP 101

• VPP attempts to distinguish between good
  programs and world class programs
• Many compliance criteria are specified the
  real difference is in the execution performance
• Mishap rates (based on OSHA criteria) are THE
  performance measure

World class organizations dont accept
preventable mishaps Secretary Rumsfeld 2003
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VPP 101

• Tobyhanna Army Depot
• Re-certified Star Site
• 60 Reduction In Lost Work Days
• Army Environmental Award Concurrent with Star
  Recertification
• The Navy saved more than 2 Million in workers
  compensation costs at three shipyards

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VPP 101

• Like other services, Army safety and health
  programs comply with the intent of core VPP
  elements
• Common observation at DoD installations visited
• Lack of employee involvement/participation
• Low level of program detail, depth, and maturity
• Core VPP Elements
• Positive Leadership/Management commitment and
  Employee Involvement. Includes local bargaining
  unit(s) support
• Comprehensive Worksite Analysis
• Active Hazard Prevention and Control
• Ongoing Safety and Health Training

This effort is about performance, not compliance
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Management Leadership and Employee Involvement
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VPP 101

• Establish clear lines of communication.
• Creating an environment that allows for
  reasonable employee access to top site
  management.
• Setting example of safe and healthful behavior.
• Ensuring all workers, including contractors are
  provided equally high quality safety and health
  protection.
• Clearly defining responsibilities in writing.
• The site culture must enable and encourage
  effective employee involvement in at least three
  meaningful ways.
• Contractor safety oversight and management system.

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VPP 101

• Employee involvement/participation Whats
  different?
• Most VPP companies use employee-led teams to
  perform
• Safety inspections of workplaces (mo/qtr
  requirements)
• Incident investigations
• Hazard analysis/job safety analysis
• Safety training
• Hazard abatement, PPE selection, incentive
  programs, etc.
• Most have delegated significant authority to
  safety committees at all levelsfrom shop to
  plant level
• Provide oversight and ensure employees comply
  with policies
• Teams/Committees drive programpriorities,
  initiatives, etc.
• Bottom line workers are active and committed to
  safety

Leadership support of worker involvement critical!
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VPP 101

• Contractor issues What's different?
• Contractor safety training and awarenessintegrate
  s all core VPP elementsshares expectations and
  monitors compliance
• Contractor safety oversightessentially treated
  as tenant personnel
• Lowest bidder wont win without a sound safety
  record
• At VPP Sites contracting officers know VPP
• Contractor Non-compliance is not tolerated!

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Work Site Analysis
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VPP 101

• Worksite analysis includes the following systems
  and methods
• Baseline Safety/Health Hazard Analyses
• Hazard Analysis
• Pre-use Analysis
• Documenting and Use of Hazard Analyses
• Routine Inspections
• Employee Hazard Reporting System
• Industrial Hygiene
• Accident/Incident Investigations
• Trend Analysis.

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VPP 101

• Comprehensive Worksite Analysis Whats
  different?
• Pre purchase pre use analysis for any new
  equipment or procedureintegrated into use and
  training
• VPP Sites encourage hazard reportingcorrective
  actions swift and include feedbackhazard
  reporting is an employee requirement
• Job safety analysisintegrated into training and
  actual performance for each specific
  taskspecificno task exempt
• Employees actively involved in routine work site
  inspections
• VPP Sites aggressively trend inspection results

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Hazard Prevention and Control
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VPP 101

• Hazard elimination or control traditional
  hierarchy
• Preventive Maintenance System
• Occupational Health program
• Emergency Procedures
• Disciplinary action process
• Clearly communicated and equitably enforced
• Break or disregard safety and health rules,
  safety work practices, proper material handling,
  or emergency procedures

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VPP 101

• Hazard Prevention and Control What's different?
• VPP Sites tend to close items on a RAC list
  very quickly
• VPP Sites will quickly involve the employees for
  short term hazard mitigation prior to
  implementing permanent engineering controls
• Preventive maintenance considered integral to
  safety and health
• Six Sigma and LEAN team approach with emphasis
  on permanent controls

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Safety and Health Training
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VPP 101

• Managers, supervisors, and non-supervisory
  employees including contractors
• Must be made aware of hazards
• Must hold employees accountable for
  participation and involvement in VPP
• Must receive training on
• Recognizing hazardous conditions
• Signs and symptoms of workplace-related
  illnesses.
• Hazard analysis, incident investigation, JSA
• New employee orientation

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VPP 101

• Safety Health Training What's different?
• VPP Sites train beyond safety regulatory
  requirements
• VPP Sites train employees to recognize new work
  place hazards and participate in job safety
  analysisintegrated into training and actual
  performance for each specific task
• Employee safety training and awarenessintegrates
  all core VPP elements
• At VPP Sites mishap and near miss
  investigations are a team effort with worker
  involvementEmployees are trained to participate
• VPP Sites train employees to understand VPP
  culture
• Top leadership as conversant in VPP as a shop
  steward

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Stakeholders

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VPP Support from Center of Excellence

• Assesses maturity of existing safety management
  system
• Assists in developing Operational Plans for VPP
  implementation
• Provides leadership briefs
• Develops and transfers tools and training aids
• Provides performance tracking systems
• Shares best practices and mentors
• Assists with VPP application

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VPP CX Gap Analysis / Action Plan
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DoD VPP Nominated Sites Army
FY05 Year 1 FY06 Year 2
West Point Military Academy
Rock Island Arsenal
Tooele Army Depot
Ft Indiantown Gap
USAED Louisville
Crane Army Ammunition Plant
Fort Belvoir
MTA Camp Robinson
Blue Grass Army Depot
Fort Bragg
Ft Jackson
McAlester Army Ammunition Plant
White Sands MR
Pine Bluff Arsenal
Fort Gordon
Fort Polk
Red River Army Depot
Corpus Christi Army Depot

• Not Pictured
• USAG Grafenwoehr Germany
• USAG Kaiserslautern Germany

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Cumulative Site Progress
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Army Progress Review
Army Sites Year 2 Engagement Assessment Ft
Indian Town Gap 01/17/07 02/12/07 Ft
Jackson 01/09/07 02/05/07 Ft Polk 3/26/07 6/11/07
MTA Camp Robinson 04/07 06/04/07 Rock Is
Arsenal 02/28/07 04/02/07 USAED
Louisville 11/29/06 04/16/07 USAG
Grafenwoehr 03/12/07 04/30/07 USAG
Kaiserslautern 03/15/07 05/07/07 Wh Sands Msl
Range Tentative
Current Status Completed Scheduled Not
Scheduled Engagement Visits 3 5 1 Assessment
Visits 2 6 1
Site Visits Complete Recent Progress
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Army Progress Review
Army Sites Year 2 Sustainment Blue Grass
AD NV Corpus Christi AD Crane AAP 12/04/06 Fort
Belvoir 10/18/06 Fort Bragg Fort
Gordon NV McAlester AAP Pine Bluff
Arsenal 04/07 Red River AD Tooele
AD 04/23/07 West Point 10/26/06 TentativeNo
sustainment visit currently scheduled in Year 2.
Current Status Com- Not pleted Scheduled Schedu
led NV Sustainment Visits 3 2 4 2
Site Visits Complete
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Army Way Ahead

• Leadership guidance regarding VPP implementation
• Information Technology platforms at an
  enterprise level
• Direct support to 10 additional sites for each of
  the next three years (total of 40)
• Workshops and webinars available Army-wide
• More tools, training aids, videos whitepapers
• MACOM and regional VPP internal assessment
  training

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Contact Information
Technical Monitor Name James T. Patton,
Assistant for Safety Organization Office of
the Assistant Secretary of the
Army, Installations
and Environment Contact information
703-697-3123 or james.patton_at_hqda.army.mil Projec
t Manager Name Amanda Hiatt
Organization Concurrent Technologies
Corporation (CTC) Contact information
703-310-5658 or hiatta_at_ctc.com DoD VPPCX Web
page www.vppcx.org Email vppcx_at_ctc.com Phone
877-292-2880
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Questions?